The contents herein are the official bylaws of the Du Quoin Board of Park Commissioners of the City of Du Quoin, Illinois. They are set forth to guide the board's operations, to cover conditions and problems, and to provide a ready means of reference for determination of precedent and the deciding of board questions of administration and constitutional nature.

Amendments to these bylaws are permitted in accordance with the provisions therein; however, the board shall not have the power to change, modify, or conflict with the requirements of the Laws and Regulations of the City of Du Quoin, Illinois.
 
 

Section 1. The name of this board shall be Du Quoin Board of Park Commissioners at Du Quoin, Illinois.
 
 

Section 1. The laws of this board shall be the Laws and Regulations of the City of Du Quoin, Illinois, the interim edicts of the Mayor and City Council of Du Quoin, Illinois, and these bylaws.

Section 2. This board may pass rules and regulation for local government from time to time, not inconsistent with the Laws and Regulations of the City of Du Quoin, Illinois, the interim edicts of the Mayor and City Council of Du Quoin, Illinois.

Section 3. These bylaws may be amended by a two thirds vote of the membership of this board in good standing, plus absentee votes, after first reading the proposed amendment at a previous meeting, but in no case shall the members of the this board have the right of power to change, alter, or amend, any portion thereof which is a requirement of the Laws and Regulations of the City of Du Quoin, Illinois, the interim edicts of the Mayor and City Council of Du Quoin, Illinois.
 
 

Section 1. Only members of this board in good standing shall possess the right to vote.

Section 2. A majority of the members of this board in good standing shall constitute a quorum for conduct of business.
 
 

Section 1. This Du Quoin Board of Park Commissioners shall consist of duly appointed residents of Du Quoin, Illinois except the president of the Du Quoin Swim Team, who, being an ex-officio member, need not be a resident of the city.

Section 2. The president of the Du Quoin Swim Team shall be an ex-officio member with voting power.

Section 3. No member in good standing with this board shall be discriminated against by having his/her right to hold office or vote denied or abridged.
 
 

Section 1. This board shall hold at least eight meetings a year at which a quorum should be present. All meetings shall be posted in accordance with the Open Meetings Act.

Section 2. The business meeting of this board shall be conducted in an orderly fashion and in conformance with Robert's Rules of Order. The order of Business is as follows.

1. Opening of the meeting
2. Roll Call
3. Secretary report
4. Treasurer report
5. Vice President report
6. Presidential Appointments report
7. President report
8. Old Business
9. New Business
10. General Announcements
11. Editorials
12. Motion to adjourn

Section 3. Special meetings of this board may be called by the president or by a majority of its members.

Section 4. In the absence of the president and vice president, any officer of the board may call a meeting to order, and a temporary chairperson from the board shall be elected to preside.

Section 5. The president shall issue three warnings to anyone s/he determines out of order. The third carries with it automatic expulsion from that meeting.

Section 6. All board members are expected to attend every business meeting of this board.

Section 7. In order for a member to be excused from a meeting, that member must provide ample notice to another board member.

Section 8. Any member having three consecutive unexcused absences will automatically be brought up for a vote to recommend dismissal from the board to the Mayor and City Council of Du Quoin, Illinois. A 2/3 vote of members in good standing is required before a recommendation of dismissal may be presented to the Mayor and City Council of Du Quoin, Illinois.
 
 

Section 1. The officers of the board shall be President, Vice President, Secretary, Assistant Secretary and Treasurer. Their Duties are as follows:

A. President: The President shall be the executive head of the board and shall preside over its meetings. S/he shall have the power to appoint any officers or committees not provided for by the Laws and Regulations of the City of Du Quoin, Illinois, or the bylaws of this board; and s/he shall the authority to preside over any committee of this board s/he desires (excluding bylaws). S/he shall not be entitled to vote within the board except in the case of a tie. S/he shall have further powers and duties as may be prescribed by the Mayor and City Council of Du Quoin, Illinois.

B. Vice President: The Vice President shall assist the president in the performance of his/her duties and in the absence or disability of the President shall succeed to his/her powers and duties. S/he shall have the power to create committees and appoint chairpersons and members to those committees. S/he shall be responsible for being the liaison between committees and the board. S/he shall have further powers and duties as may be prescribed by the Mayor and City Council of Du Quoin, Illinois.

C. Secretary: The Secretary shall keep accurate and complete minutes of the board; s/he shall be the custodian of all records, files, and documents of the chapter; s/he shall be responsible for the general correspondence of the board; s/he shall keep a record of every member appointed to the board and shall keep a separate record of all suspensions, dismissals, and deaths within the board. S/he shall supply reports as may be requested of him/her by the board within seven days from the receipt of such requests. S/he shall have further powers and duties as may be prescribed by the Mayor and City Council of Du Quoin, Illinois.

D. Assistant Secretary: The Assistant Secretary shall assist the secretary in the performance of his/her duties and in the absence or disability of the Secretary shall succeed to his/her powers and duties. S/he shall have further powers and duties as may be prescribed by the Mayor and City Council of Du Quoin, Illinois.

E. Treasurer: The Treasurer shall deposit all monies in the name of and to the credit of the Du Quoin Park Board; s/he shall disburse monies in accordance with the approved budget as necessary to carry on board business; s/he shall maintain a proper accounting system and shall keep accurate records of all monies received and disbursed; s/he shall maintain a general journal, cash receipts journal and a cash disbursements journal. S/he shall supply reports as may be requested of him/her by the board within seven days from the receipt of such requests. S/he shall have further powers and duties as may be prescribed by the Mayor and City Council of Du Quoin, Illinois.
 
 

Section 2. The officers of this board shall be nominated and elected at the first stated meeting following June 1 of each year. Duly elected officers will take office at the next stated meeting following elections and shall serve for a term of one year. All appointments to office, or committee made by officers must be renewed by the incoming officer class for each year.

Section 3. To hold office in this board, a member must be in good standing.

Section 4. A petition of three board members in good standing shall be necessary to bring the question of removing an elected officer before the next stated meeting of the board for discussion and vote. A 2/3 majority vote of the members in good standing of the board shall be necessary to remove an elected officer from office.

Section 5. In the election of board officers, the member receiving a majority of the votes for the office in question shall be declared elected.

Section 6. It shall be the duty of the outgoing officers of this board to turn over to their successors all dates, records, reports, items, and assets pertaining to their offices, to this board, and at the same time instructing said successors in the duties and proper administration of their respective offices. It shall be the duty of the new officers to secure from the former officers all data and records pertaining to the conduct of their offices together with such information and advice as will enable them to perform the duties of and responsibilities of their various offices satisfactorily.

Section 7. The Executive Committee shall be responsible for the general management and welfare of the board during the interim between board meetings. The Executive Committee shall consist of the President, Vice President, Secretary, Assistant Secretary and Treasurer. The President shall be the chairperson of the committee.
 
 

Section 1. The standing committees shall be: Budget, Bylaws, Fundraising, Grant, Internet, Park Renovations, Pool Renovations, Public Relations, Other Board Relations.

A. The following committee chairpersons shall be appointed by and responsible to the Vice President.

1. Budget Committee: They shall be responsible for reviewing, updating, and recommending a financial budget to the board for each fiscal year.

2. Bylaws Committee: They shall be responsible for the bylaws of the board, and shall have referred to it all matters involving interpretation of said bylaws. The Chairperson shall be responsible for maintaining the bylaws and correcting the bylaws.

3. Fundraising Committee: They shall be responsible for all money-making projects. They shall originate, organize and implement any fundraising projects undertaken by the Board.

4. Grant Committee: They shall be responsible for finding, researching and applying for grants in the name of the Park Board. They shall report periodically on available grants found and applied for to the board.

4. Internet Committee: They shall be responsible for researching and reporting on ways the Park Board may use the internet to its advantage. They shall also help in maintaining the boards internet activity when required.

5. Park Renovations Committee: They shall be responsible for obtaining estimates for renovation of the park and present options to the board. They shall also seek areas in need of renovation and report on that to the board.

6. Pool Renovations Committee: They shall be responsible for obtaining estimates for renovation of the pool and present options to the board. They shall also seek areas in need of renovation and report on that to the board.

7. Public Relations Committee: They shall be responsible for all publicity, public relations and history of the board. they shall be responsible for all showcases, articles, and distributing literature as needed by this board. They shall compile a history of the board from its beginning through the tenure of his/her office. They shall maintain a scrapbook on the publicity and activities of the board.

8. Other Board Relations Committee: They shall be responsible for meeting with other boards and organizations when required and establishing relationships with these groups to further the welfare of the Park Board and others.

Section 2. The Presidential Appointments shall be: City Council Liaison, Chief of Park Reservations, Park Board Webmaster.

A. The following positions are appointed by and responsible to the President.

1. City Council Liaison: The City Council Liaison shall be responsible for attending Du Quoin City Council meetings and represent the Park Board at those meetings when required. S/he shall also report back to the Park Board any relevant information obtained at the Du Quoin City Council meetings.

2. Chief of Park Reservations: The Chief of Park Reservations shall be responsible for placing and removing signs at the Park Pavilion when a person or group has reserved it through the Park Board.

3. Park Board Webmaster: The Park Board Webmaster shall be responsible for maintaining and updating the Park Board web site. S/he shall also manage the email address of the Park Board and direct messages appropriately.

Section 3. The President of the board shall have the power to preside over any committee of this board s/he so desires; s/he shall also have the power to appoint any officers or special committees form time to time, not provided for by the bylaws of the board or the Laws and Regulations of the City of Du Quoin, Illinois.

Section 4. Committee chairpersons may be removed or replaced as the need may occur by the officer who appointed them.

Section 5. All appointments and committees shall have such further powers and duties as may be prescribed by the bylaws of the board.

Section 6. For the transaction of any committee business, a majority of the members there shall decide and govern.
 
 

Section 1. The fiscal year of this board shall commence on the first day of January and expire on the 31st day of December.

Section 2. A financial budget for the fiscal year covering all necessary running expenses of the board shall be prepared by the Budget Committee at the end of each fiscal year for the following year and submitted to the board for approval. Upon approval, this budget shall be observed as the official financial budget of the board of the fiscal year which it covers.

Section 3. Any purchase in excess of $500.00 must be discussed with the board before the purchase is made. A majority vote of the board will be required to approve the expenditures.