Meeting time: 12:30 am, January 28, 2008
Big Springs Historical Museum, Caledonia, NY
Members in attendance:
Dorothy Welch
Ann Connelie
Marie Schultz
Evie Taylor
Mary Liccini
Pat Lapp
Gwen Donato
Terry Girard
Brian Nagel
Nancy Keating
Beverley Reeves
Marcia Swingle
Bid Rubenstein
Allen Walck
Nita Lovria
Patricia Mead, Facilitator
Jackie Ridley, Treasurer
Deanna Berkemeier, Secretary
Guests in attendance:
Sarah LeCount
The meeting was called to order by Pat Mead at 12:34 pm. Copies of the agenda were handed out.
Deanna Berkemeier gave the Secretary�s Minutes. A motion was made by Pat L. to approve the minutes. Seconded by Nita L. Motion was carried.
Jackie Ridley gave the Treasurer�s report. We have sold 23 of the canvas bags. A motion was made by Brian N. to accept the Treasurer�s report. Seconded by Ann C.. Motion was carried.
Website and library update: Marie brought in the library books. They are now numbered, but the pamphlets are not. You will sign them in and out. There is no time limit for now - just be reasonable. Pat Mead will now be the Librarian and keep them at her house. She will be bringing them to each meeting. The catalog is up-to-date except for the most recent donations. There are approximately 28 books. All have �Property of� stickers in them. Marie brought in her book, �The Epicurean�. It is on display for members perusal. She also brought in information on the author. Marie made some calendars for people with our web address on them. Website news: Monthly recipes are online. Minutes will go up beginning with the minutes approved today. She does need more �What�s its�.
Pat suggested the possibility of a road trip to Manhattan and Greenwich Village. Possibilities of the trip were briefly discussed.
Old Business:
Constitution: Pat and Deanna have worked on the proposed constitution, and included decisions made by the guild since its beginning. Copies were made available to everyone in attendance. They are to be read, and suggestions and any proposed changes brought to the February meeting for a vote. Final ratification of the constitution will be at that time.
Pat suggested the need for someone to serve as Vice-Chair to serve in the absence of the Facilitator, and serve on the Executive Committee. Deanna B. made a motion to create the office of Vice-Chair. Evie T. seconded the motion. There was discussion on the use of Chair vs. Facilitator in the motion and proposed Constitution. The motion was carried.
Jackie R. made a motion to change the title of Facilitator to Chairman. Bid seconded the motion. The motion was carried.
There are a number of positions that have �just come into being� and are already functioning within the guild. We need to officially establish them as permanent, non-executive positions if we want to keep them. The Sergeant at Arms is to make sure meeting set up and clean up are taken care of, and to keep general order. The Guild Historian would keep a copy of any newspaper clippings on the guild, maintain photos, and other duties relating to the history of the guild activities. The Librarian would keep and maintain the guild�s book collection. The Web Host/Hostess would maintain the guild website. Gwen made a motion to establish these as permanent, non-executive positions. Jackie seconded the motion. There was clarification that these are currently functioning positions, not new positions being created. The motion was carried.
Pat raised the issue of needing a Chairperson for the program committee. Marie made a motion to establish the position of a Program Committee Chairperson. Ann C. seconded the motion. There was clarification that this is not to appoint a specific person - just the position - since according to Robert�s Rules of Order all committees are to be dissolved or reappointed after new officers are installed. The motion was carried.
There was discussion on length of terms of office. Mary L. motioned that term lengths should be two years for all officers. Dorothy W. seconded the motion. The motion was carried.
There was discussion on possible term limits for officers. Evie motioned that there be no term limits. Nita L. seconded. 1 Aye; remaining No. The motion did not carry.
Pat L. moved that it be put into the constitution that officers may serve only two consecutive terms of office. Gwen D. seconded the motion. The motion was carried.
Do we want to require people to be members for a period of time before they can be elected to office, or are they eligible as soon as they join? Deanna B. made a motion to require one year of active membership before members are eligible for election. Marie S. seconded the motion. The motion was carried.
Nominations were reviewed and nominees were asked if they would accept their nomination. Pat Lapp who was nominated to Secretary in October, declined the nomination. All other nominees agreed to accept nomination. Nominations were reopened for the offices of Secretary and Vice-Chairman. Deanna nominated Lyn Somers as Secretary. Marie seconded the nomination. Lyn was unable to attend due to surgery, but had been previously asked if she was willing to be nominated, and did agree. Gwen D nominated Pat Mead to Vice-Chair. Nita L. seconded the nomination. Pat accepted nomination.
An election by secret ballot was held for new officers. The outgoing secretary acted as teller. The following new officers were elected to a two year term, beginning February 2008, and ending with the installation of officers in February, 2010:
Chairman: Marie Schultz
Vice-Chairman: Pat Mead
Secretary: Lyn Somers
Treasurer: Jackie Ridley
New Business:
Food History News will be ending publication this spring. They have a complete set of back issues available for purchase. Pat M. proposed that we purchase a set for our library. Marie S. made a motion to purchase the set. Brian N. seconded. The motion was carried. The Treasurer will purchase the set for us.
Marie brought up the suggestion of a member�s packet, to include a welcome letter, copy of the constitution, most recent minutes, and a membership card. Jackie R. made a motion that Marie get one together and bring it in for us. Deanna B. seconded the motion. The motion was carried. There was discussion on who would sign the membership card. It was agreed that the Treasurer would sign it.
Pat has talked to Sally Santora, who does news on Livingston County. Pat would like to have her write something up on the guild, but it would have to wait a month or so because of next month�s hands-on Panorama Eggs program with Karen Rapone. Nancy mentioned that Barilla would be getting back to her soon on the possibility of doing a program for us. Francois from Star of the West was also mentioned as a possible speaker. The current program committee was directed to work it out so that the next program committee does not have to arrange things at the last minute. The current program committee consists of Gwen D., Nancy K., Pat M., and Evie T.
Jackie R. mentioned that free ads are available in the Drummer for groups like ours, just by filling out their form. She will fill one out for us. She also suggested that we could share her Genesee County Fair booth with GCV, and possibly get new guild members that way. Jackie was directed to pursue that and report back to us. If we do, she would like to do a �Then and Now� theme.
The next meeting will be held at the Big Springs Historical Museum in Caledonia, at 12:00 pm. on Monday, February 25, 2008. Karen Rapone will be doing a �hands-on� program on creating panorama eggs.
Ann C. suggested we start a sign up for refreshments. No decision was made on the suggestion.
Dues for the 2008 year are due next month. $5.00 for the year, plus $1.00 for the meeting and a $2.00 donation to the museum for use of the space.
The meeting was adjourned at 2:04 pm.
