Section 1. The Officers of the Association shall be:
(a) President
(b) Vice President
(c) Secretary
(d) Treasurer
(e) Parliamentarian
Section 2. The officers of the Association shall be elected at the December monthly meeting, and shall hold offices for a term of one year or until their successors are elected.
Section 3. The officers shall serve from January 1 to December 31 of each year. The President shall appoint a 3-member Election Committee. Also each nominee may have one person added to the Election Committee as a monitor. The members at the November monthly meeting will nominate candidates. Ballots will be mailed or hand delivered at least fifteen days prior to the December monthly meeting to each member on the official roll. Ballots will be returned in a sealed envelope to the election Committee and monitors. The election will be by secret ballot from the members present at the December monthly meeting. Votes from members not present will be counted and added to the votes from members present. Results will become official the day of the election. In the result of a tie or in the event that no member is nominated to run for a particular office, that office will be filled with nominations from the floor at the December monthly meeting. The election of that office would be by a secret ballot from the members present at the December monthly meeting.
In the event of death, resignation, or removal from office, the Executive Committee, at a special meeting called for such purpose, shall elect a successor to that office by 2/3 votes.
Section 4. The President shall preside over all monthly meetings of the Association and of the Executive Committee, and subject to the approval of the Executive Committee, shall appoint the Standing Committees, hereinafter carrying out the purpose of the Association. The President will, prior to the second monthly meeting of the fiscal year and in conjunction with the Past President, deliver in writing to the members and the AEMTA, a full report of the Association's Business and financial matters. This statement will include a list of the officers, list of members, members dropped, funds, expenditures, liabilities, taxes, committees and members, and all current activities of the Association.
Section 5. The Vice President shall take the place of the President in his/her absence or incapacity and shall perform such other duties as may be assigned to him from time to time by the President.
Section 6. The Secretary shall keep minutes of all meetings of the Association, and shall:
(1) Attend to correspondence wherewith;
(2) Notification of regular and/or special meetings of the association and/or the Executive Committee as may be required by these bylaws;
(3) Keep documents, Photos, and other articles in a safe location to be passed on to his/her successor.
Section 7. The Treasurer shall:
(1) Keep full and accurate account of financial actions and all necessary documentation of said actions.
(2) Deposit all depository authorized by the Executive Committee, taking proper vouchers for such disbursements;
(3) Promptly render to the president and to the Executive Committee such statements of transactions and accounts, as the President and/or Executive Committee requires. The Treasurer shall perform such duties and have such other powers additional to the foregoing as the Executive Committee may designate.
Section 8. The Parliamentarian shall:
(1) Act as an advisor to the President on all questions of parliamentary procedure.
(2) Be constantly alert for errors in procedure.
Section 9. The President and the Treasurer will be authorized to sign checks for
Association
Section 10. Any officer may be removed from office with cause in a manner in
Accordance with Article III, Section 9.
ARTICLE V MEETINGS
Section 1. The monthly meetings of the Association will be at a time and place designated by the general membership.
Section 2. A special meeting of the Association may be called by the President or by request of at least two thirds of the members of the Executive Committee. An effort will be made to contact all members no less than 24 hours prior to any special meeting.
Section 3. All committees shall meet as often as it is necessary to conduct their business and the Executive Committee shall meet upon call of the President.
Section 4. The Secretary shall be responsible for notification to members of special meetings. All notices shall state the time, place, and purpose(s) of such meeting.
Section 5. A quorum shall be constituted as follows:
a) Association - A majority of Members present.
b) Executive Committee - Three of the duly elected thereto. A quorum may transact business, unless otherwise stated herein, by a majority vote of those present at any such meeting.
Section 6. The Fiscal Year of the Association shall commence on the 1st day of January and shall terminate on the 31st Day of the following December.
