Terms and conditions

1. TOUR PRICE INCLUDES
The tour price includes the use of insured motorcycle (including CDW – Collision damage waiver) and maintenance when touring with the group, tour guide, hotel accommodation with breakfast and transfer from Bangkok Airport to the beach resort and back to Bangkok hotel. Tour price includes accommodation in twin rooms in tourist class hotels. Accommodation commences the first day of the tour and terminates the last. Pillion riders are assumed to be sharing a room with their driver.

2. TOUR PRICE DOES NOT INCLUDE
The tour price does not include airfare, meals, snacks, beverages and refreshments, gasoline and entrance fees, pre and post tour hotel accommodation if not separately arranged, items of a personal nature, passport and visa fees, fines, gratuities, laundry, phone-fax calls, personal insurance.

3. RESERVATIONS, DEPOSITS, FINAL PAYMENTS
Your tour application can be made by filling in the booking form. Prices are quoted in pound sterling. Your spot on our selected tour will be reserved upon receipt of your application form plus a deposit of 50% or full payment if you opt for price protection scheme. Payment by bank transfer. Deposits are fully applied to your final payment which is subject to currency fluctuation. Your booking is considered final and binding on issuance of our letter of confirmation.

4. PAYMENT AND DUE DATE
The balance must be paid 90 days before departure and is subject to currency fluctuation. Organizer reserves the right to cancel reservations not paid in full by the due date. If you sign up less than 90 days before departure, the initial payment must be in full.

5. CANCELLATIONS AND REFUNDS
The cancellation and refund policy is not meant to be punitive, but your cancellation could mean cancelling the whole tour that is based on minimum of three and maximum of seven motorcycles. When cancellation notice is short, organizer will have lost any possibility of replacing your spot with another biker. We do understand that there are unavoidable reasons for last-minute trip cancellation, so please take out trip cancellation insurance on your own accord to cover this situation. Organizer guarantees your tour departure and price with sending the letter of confirmation. We understand that once you have already planned your holiday and flight tickets are booked it is difficult to make changes.
• If your notice of cancellation is received more than 90 days before your a full refund less 2% will be made
• If your notice of cancellation is received less than 90 days before departure, no refund will be made because organizer has lost any reasonable chance of replacing your slot. Should you find a replacement a full refund less 2% will be made
• No refund is possible for no-shows or for unused portions of a tour.
If a tour has to be cancelled for any reason beyond AVALON control before departure, a full refund will be paid. If a tour is cancelled for any reason beyond AVALON control during a tour, no refund can be granted.

6. PERSONAL INSURANCE
There is no insurance coverage for injury to the rider and/or pillion. It is highly recommended that participants take out additional insurance at home, at their own expense, to cover such things as tour and travel cancellation/interruption, personal accident, health and medical, hospitalization, property loss etc.

7. MOTORCYCLES AND INSURANCE
The motorcycles used on this tour are governed by bylaws of the GENERAL INSURANCE ASSOCIATION OF THAILAND. The third party liability insurance has an unlimited ceiling. The property damage ceiling is Thai Baht 3 million. There is no other insurance coverage included or implied. For the motorcycle itself, there is CDW (Collision Damage Waiver) included. The first GBP 500 (pound sterling) of any claim is the rider’s responsibility.

9. DRIVER & PASSENGER REQUIREMENTS
Drivers: must be at least 25 years old and hold a current motorcycle driving license (with photo) from their country of residence and have held it for at least one year. In addition you will need an international driving license endorsed for motorcycles. All local road rules must be complied with. Your tour leader will give each rider a briefing about local speed limits, signage, and other applicable traffic regulations. It is rider’s responsibility to adhere to all traffic regulations. Helmets are mandatory and are supplied by us if you do not wish to bring along yours..
• Passengers: Passengers must be at least 15 years old. Helmets are mandatory.
• Drivers and passengers must be aware of traffic, road conditions, weather and other motorcyclists.
• Drivers and passengers understand that motorcycling is a dangerous activity and are aware of these risks, and fully accept those risks and are solely responsible for keeping their motorcycle under control, selecting proper speeds, and adhering to the applicable country‘s laws.
• Drivers are solely responsible for their choice of riding style and speed selection even when following a tour guide in a convoy formation with other motorcyclists.
• Drivers and passengers, their heirs, successors, and assignors agree to release, indemnify, and hold organizer, its agents, contractors and employees harmless from any liability or claims directly or indirectly related to participation on a tour.


10. ACKNOWLEDGMENT OF RESPONSIBILITY – TOUR ORGANIZER
• Organizer is responsible within the framework of the duty and care of merchant in good standing, for arranging and providing the services listed in the tour itineraries and descriptions.
• Organizer reviews its hotels and contractors on a continuous basis.
• Organizer is responsible for conscientious travel preparations.
• Organizer reserves the right to change any part of a tour to improve its content or to adapt to changing conditions and situations as they arise.
• Organizer is not responsible or liable for any delays or any changes in the schedule to accommodate unplanned events.
• Organizer is not responsible or liable for any accidents and/or bodily injury or death of drivers and passengers resulting from the use of the motorcycle.
• Organizer is not responsible for any acts of God, strikes, theft, or other conditions beyond our control.
• Organizer is not responsible for any loss or damage of personal property while on tour.

11. ACKNOWLEDGMENT OF RESPONSIBILITY – DRIVERS AND PASSENGERS
Each rider and passenger will acknowledge and accept this Organizer’s TERMS and CONDITIONS & INDEMNITY and RELEASE FORM at the time of reservation by returning a filled in booking form. The participant’s signing of this CONDITIONS & INDEMNITY and RELEASE FORM upon arrival, will be the rider’s and passenger’s acceptance of the risks of personal injury, property damage, or any loss associated with motorcycling. Each rider/passenger rides at his/her own risk and is legally liable for injury or damage to fellow participants or other road users, whether being led by tour leader or otherwise. Each rider must ride within his/her own skill level and with due consideration for their own safety and that of their fellow travellers. Each rider and passenger must follow the directions of the tour leader. The tour leader reserves the right to terminate a rider’s or passenger’s tour if he considers the rider or passenger is unsafe either to himself/herself or to others, or for offensive behaviour, and thereby forfeiting the balance of the tour.

12. CURRENCY FLUCTUATIONS
Tour prices are calculated based on currency exchange rates and tariffs in effect at the time of printing or publishing on a web site. Once you have paid a deposit for a tour, you will be protected from any price increases and not be required to pay any additional monies because of subsequent currency exchange fluctuations. Prices on our web site are valid for year 2007 only and subject to change without notice.

13. REQUIRED PHOTOCOPIED DOCUMENTS
• Copy of: Country of residence un-expired motorcycle driving license
• Copy of: International driving license endorsed for motorcycles
• Copy of: Passport
The participant should bring above copies along when commencing the tour.

14. SPECIAL ARRANGEMENTS
Persons leaving or failing to complete a tour for any reason must make their own arrangements for transportation, lodging, and cover the cost of motorcycle return to the tour’s ending destination, at their own expense, unless prior arrangements with organizer have been made. Any cancellation refunds will consist of whatever monies can be recovered from hotels and other contractors.

15. VERBAL ARRANGEMENTS
Verbal arrangements changing the terms and conditions between you and organizer are only valid when confirmed in writing by organizer. The above TERMS & CONDITIONS, in conjunction with web site tour descriptions and features, constitute the entire Agreement between you and organizer. There are no other conditions, representations, guarantees, etc, than those set herein.

16. JURISDICTION
The agreement between organizer and the Participants shall be deemed to be made in Thailand and in case of disputes shall be decided in accordance with the law of contract and general law of Thailand. The parties herein agree that in case of any dispute they will subject themselves to the Courts of Thailand. The parties herein agree to be bound by their decisions including all decrees and orders, interim or otherwise and specifically recovery proceedings.

17. PHOTOGRAPHIC AND FILM RECORDS
Organizer reserves the right to take photographs or film records of any of its trips, and to use any such photographs and film records for promotional, sales, brochures, or other commercial purposes.

Avalon Tours