 |
| GANS Board Meeting January 17, 2004 Inner Harbour Hospital Douglasville, GA |
| 1. Call to Order: Noel Lawson, President, called this regular meeting of the Georgia Association of Nursing Students to order at 1:00 pm. 2. Roll Call: Noel Lawson-President Pedus Eweama-2nd Vice President Kimberly Hardy-Secretary Brandy Seyller-North District Director Traci Steinhauser-East District Director Stacey Clements-West District Director Natalie Haines-Community Service Director Lauren Cruice-BTN Director Eric Gray-Legislative Director Benson Wright-Public Relations Director Dorothy Boles-EKG Editor Malisa Holmes-NEC North Heather Kortes-NEC East Matt Mobley-NEC South Lea Thomas-Smith-Alternate Board Member Cindy Green-GLN Consultant Carolyn Hickox-GNA Consultant Quorum: Noel Lawson, President, declared a quorum present. 3. Motions: No motions were passed at this GANS Board meeting. 4. Office Vacancies: a. An email was sent to all school chapter Presidents in the South District concerning the vacancy of the office of South District Director asking for interested candidates. Sarah Lynn Lunderman from Southwestern Georgia Technical College remained the only interested candidate for the office. The GANS Board appointed her to be the South District Director. b. LeFreda Murphy, Treasurer, has resigned her position as GANS Treasurer due to illness. The Alternate Board Member, Lea Thomas- Smith was offered the position of Treasurer. She accepted the position of GANS Treasurer. 5. Secretary Report: The meeting minutes from the October 2003 board meeting were approved by the GANS Board. 6. Treasurer�s Report: At the end of December 2003 our bank balance was $19,700.66. This does not include two checks totaling $760.00. This balance includes all but approximately $115.00 of the hotel charges for National convention. This brings us to approximately $20, 345.66 in our funds. 7. 2nd VP Report: a. Pedus Eweama, 2nd VP, encouraged all GANS Board members to review the ABC�s of Parliamentary Procedure. b. Pedus has the 10th edition of Robert�s Rules of Order. He will write an exam for the Professional Parliamentarian. Pedus has the information about writing the exam. 8. Committee Reports: a. Convention Site Planning: No update given as Wendy Jackson, 1st VP and Committee Chair, was absent due to illness. b. Scheduling: Wendy Jackson, 1st VP, sent out a tentative schedule for the GANS Annual Convention at Callaway Gardens October 13-16, 2004. We need to make sure that the Focus Sessions are not competing with other agendas. Wendy requested that we all read over the agenda and send any comments to her. As Callaway Gardens is having financial difficulties at this time, it was suggested that GANS recheck the rates there. They may go down on their prices. c. Exhibitors: Benson Wright, PR Director, will contact Wendy regarding the table rates for exhibitors. He is helping Brandy Seyller, North District Director, with the contact list for the Golf Tournament, so he will have that list for the exhibitors. If any other board member has a list of contacts, please send it to him. Focus on contacting sponsors for the Golf Tournament first, then we will work on generating exhibitors for the convention. d. Speakers: Pedus Eweama, 2nd VP, stated that GANS should look into having a speaker at convention to speak on Nursing Research. The President of Sigma Theta Tau, Daniel J. Puset (2003-2005) is speaking at the NSNA convention and at a Nursing Research Conference in Augusta, GA could be a possible keynote speaker at the GANS convention. The President of Emory University School of Nursing has shown interest in Speaking at convention. Other possible speakers: Chief Medical Officer in Florida, Christopher Marterela; a Nurse Anesthetist; the President of the American Association of Legal Nurses, Sandra W. Roach; Lynn Weick- possible endnote speaker (Noel will continue to pursue); Debbie Bartlett from Vista Care hospice wants to speak about hospice nursing to focus on the counseling aspect-we could possibly have a chaplain to speak at convention. Emory University is having a focus session on alternative healing and alternative nursing. Benson will give those speakers information concerning speaking at convention. Please replace LeFreda Murphy with Traci Steinhauser on the Speakers Committee. e. Bylaws: Pedus Eweama, 2nd VP, spoke regarding Article 4, Section 4, paragraph B2 concerning the fact that the 1st VP and the 2nd VP are forced to accept the position of President or 1st VP respectively or resign from the GANS Board. We need to ensure that all possible candidates for GANS office are aware of this before they commit to an office. Article 4, Section 5, paragraph 1: addition to the bylaw to add that in the event that no one is interested in an office, the executive board shall appoint an eligible individual to office. GANS also needs to define who the �Executive Board� consists of and we need to ensure that we follow along with the rules of NSNA. Cindy Green, GLN Consultant, stated that we only need to follow along with NSNA in having the same number of officers. This issue was tabled until the next meeting. Noel Lawson, President, stated that the bylaws committee will need to meet on these issues and write a motion to send to the HOD. The Bylaws Committee needs to send the recommendation to the GANS board before the next meeting. f. Archives Committee: Pedus Eweama, 2nd VP, contacted Sylvia Smith regarding GANS renting storage space from GNA. Please add Lea Thomas-Smith, Treasurer, to this committee. GANS will rent a three- drawer cabinet to store GANS Archives. Noel Lawson, President, inquired about the possibility of having a GANS meeting there to establish a relationship with GNA. g. Registration Committee: Each District Director will contact one student from each of their respective districts to sit at the registration table during the convention. This may possibly count as volunteer hours for the students towards needed hours for school. h. Resolutions Committee: Eric Gray, Legislative Director, will be the chair of the Resolutions Committee. The GANS board will carry the resolution submitted by Emily Crusa, Emory University student, to the National Convention in Nashville, TN. Pedus has instructed Emily to change all �GANS� to �NSNA� in the resolution and send it back to NSNA. She also needs to be present at the National Convention or let Eric know that she will not be attending because someone must be there to present the resolution. Those who will be presenting the resolution need to be at the convention on Tuesday night to review it with the NSNA Resolutions Committee. Cindy recommended that we send a copy of it to our archives. The possibility of having a focus session about writing a resolution at the GANS convention was discussed. i. Blood Drive/Entertainment/Decorations: In past years, GANS has paid for the DJ at convention. If the Committee needs money for this, they must write a proposal and present it to the Board with price comparisons. Carolyn Hickox, GNA Consultant, suggested that we look to the Columbus Visitors Bureau for entertainment information. We need to invite a blood drive organization to the convention. We need to set themes for the evening events to get sponsors for the events and so we can send out fliers to school chapters. j. Golf Tournament: Traci Steinhauser, East District Director, will be the Golf Sponsor Chair. Brandy Seyller, North District Director, will send new forms out to everyone and she will coordinate the players. Each board member needs to contact the organizations on their list for sponsorships. Johnson and Johnson are debating over the amount they want to donate, but they will give us a sponsorship. GANS Contest: The schools receive 10% of each sponsor in which that school collects. The school that wins the contest will receive 20% of total earnings. The sponsorships that GANS board members collect cannot count towards the sponsorships collected by their respective school chapters. k. After College: GANS signed an agreement with After College which does not conflict with our Hospital America agreement. Mark is working on a having a Discussion Board for GANS website. We need to inform school chapters of the job link accessible through the GANS website. All GANS board members need to register for the job link. 9. Old Business: a. District Meetings: i. Brandy asked the rest of the board for any comments about what should be addressed at the north district meeting. ii. The district directors needs to arrange other district meetings as soon as possible. b. COSP: i. Wellstar will sponsor the event. ii. February 21, 2004 at Brenau University. iii. Board members should plan to arrive at 10:00 am. COSP will start at 11:00 am. iv. Traci passed out a preliminary agenda for COSP. Review each individual area for any needed changes. v. In the area that you are assigned, make a one-page handout for the students to have during your presentation. Presentations should be no longer than 15 minutes. vi. District Directors will preside over COSP and introduce speakers. vii. Noel Lawson will give the welcome at COSP. viii. Attendees have asked for more interaction with the Board members. We can provide a time for open forum at the end of all of the presentations. ix. Pedus will look into making up a skit for COSP. x. Possibility of handing out information concerning Parliamentary procedure. xi. Hand out informations forms from Noel at the door. c. Lipinski Walk: i. Darla from Emory University is the person whom we need to consult regarding the walk. Natalie has not heard anything from her as to whether she wants to be involved with it this year. ii. Noel suggested that we get a date set and we can possibly have a contest between schools. This way we can give her concrete information about the walk. iii. Natalie will email the information about the walk to the board members. d. School Visits: i. School visits need to be done by May, because the students will be on summer vacation after that. ii. Matt Mobley, NEC South, and Sarah Lynn Lunderman, South District Director, will visit all schools in the south district. iii. Carolyn suggested that we email the school chapters to let them know about the visits. iv. Noel will email everyone about which schools need to be visited most by a GANS board member. e. BTN-GEM Nursing: i. Application can be printed from the GANS website. ii. Nursing students can be mentors. iii. Send all completed applications to Cindy and she will act as a liaison between GANS and GEM to keep track of numbers. iv. We can request brochures form GEM to hand out at schools. v. Lauren Cruice, BTN Director, will have applications to hand out at COSP. vi. We can also approach professionals about GEM-Nursing as it involves a minimum time commitment. 10. New Business: a. North District Meeting: i. Saturday, 1/24/04 @ 11:00am ii. O�Charleys restaurant located at the Mall of Georgia. iii. Each attendee will pay for his/her own food. b. Community Service: i. Natalie Haines, Community Service Director, passed out a flier about possible community service activities. ii. Board members are encouraged to submit their own ideas for projects. iii. Possible projects for GANS are: free clinics/women�s clinic for sex education, parenting classes; teaching with nurses during screening programs. iv. Natalie will arrange for GANS board members to visit high schools in May before summer vacation. v. Benson Wright, PR Director, spoke of a candle light vigil that will be held for the Georgia uninsured. John Lewis will be the keynote speaker. Benson will get the date to us and we can let other schools know about it. c. Legislative Reception: i. Noel Lawson, President, asked for a show of hands of who will be attending. ii. There will also be a rally for Senate Bill 336 for prescriptive authority to Nurse Practitioners in Georgia. GANS board members who would like to attend need to wear professional attire and register before going. Eric Gray, Legislative Director, will send the time and updates to everyone. Page 2 |