1. Does a written binding policy for documents
a. exist and is equal to (or better than) the general library binding policy?
Yes.Describe.
Binding of government documents is coordinated through the Media/Serials Division. Documents are on the same regular binding schedule as other library material. Material are shipped to and received from the out-of-state bindery on a monthly basis. Binding decisions are made by the Documents Librarian.
2. Does a written replacement policy for lost documents
a. exist, and is equal to (or better than) the library's replacement policy?
Yes. Replacement of lost documents is based on the library�s Collection Development Policy. The same procedures are used in making decisions about the replacement of any library material.
3. Explain any strategies used to acquire replacement copies of depository documents, i.e., purchase from GPO, contacting agencies, "Needs & Offers" lists, etc.
Replacement copies of documents are purchased from GPO and
commercial vendors. A few are acquired from offers lists of other depositories within Louisiana.
4. Are depository discards done in conformance with the Instructions to Depository Libraries, the law, and Regional library instructions? [Federal ibraries use question 9.] Note the response time for Regional approval. Is the Regional library service for discarding
a. being used regularly? If so, note frequency.
Yes. A list in SuDoc number order of five year old nonsuperseded publications which are no longer wanted is sent to the Regional Depository Librarian along with a request for permission to discard. The list is simultaneously sent to Watson Library Faculty for review. Upon approval from the Regional Depository Librarian and the library faculty, the list is sent to the 27 Louisiana depositories. After the allotted time for review, documents are discarded whereupon the shelf list and statistics log are updated. An average of five discard lists is submitted to the Regional Library each year, and response time is excellent.
5. Are superseded publications withdrawn according to the Superseded List and "Updates to the Superseded List?" Are they systematically identified on holdings records and removed? If retained, are they identified on the spine as superseded?
a. yes.
At the time a new edition or version is received, superseded publications are removed from the collection, counted for discard statistics and the shelf list is updated. Some titles, including Library of Congress Subject Headings, Index Medicus, and Country Studies are transferred to branch libraries.
6. Is the depository collection protected from unlawful removal of publications
a. as well as (or better than) the rest of the library's collection? State method, e.g., closed stacks, security guard, commercial book detection system, etc.
Yes. Preservation and security procedures for documents holdings are comparable to those applied to the library�s general collection. Watson Library has an electronic security system. Documents integrated with other collections as well as documents over 25 pages housed in the documents collection are security stripped.
7. Does the library consistently remove all packing materials from depository receipts, i.e.:
a. plastic wrap from paper items
Yes
b. rubber bands from microfiche
Yes
c. mailing tubes from maps
Yes
8. Does the library routinely update and interfile its loose-leaf depository selections so the material is immediately available for patron use? What resources are allotted to this task?
The library regularly updates and interfiles all loose-leaf
depository selections. This task is accomplished by a student
worker under the supervision of the Documents Librarian. After
items are checked in and accessioned, they are immediately
interfiled.
9. Note the general frequency with which discard lists are submitted to the Library of Congress Exchange and Gift Division (for Federal agency and Federal court depositories only).
N/A
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