PTSA Executive Board Meeting 9/4/02

• Grad Night is the biggest event sponsored by the PTSA.
• Sue Suttle has volunteered to chair the Grad Night Committee this year.
• Ron Horii will continue to maintain the Grad Night Website: http://www.geocities.com/lhsgradnite.
• Graduation will be held on Monday June 16, 2003.
• Sue called Camelot Park to reserve that day for our Grad Night. They did not have a price set yet or a contract available.
• The PTSA still needs to approve having Grad Night at Camelot Park.
• The funds from the AP luncheon will go to help fund Grad Night. Kathy Vida will do the cooking.
• We should send a letter to the Lincoln Foundation asking for a grant for Grad Night.
• Last year, the money for the Grad Night tickets was due before we had sold enough tickets to cover them.
• We should start ticket sales earlier this year. We can use raffles as an incentive. We can ask parents and students to solicit donations from their employers for raffle prizes.
• Even though we don't know the ticket price, we can charge $60 for early ticket buyers between now and Christmas, then raise the price to arround $65 for late buyers.
• The PTSA balance is $10,322.75.
• Grad Night started with $5836.23 last fall.
• Income including carry-over was $17,693.94.
• Expenses were $13,026.44.
• The event and bus insurance for Grad Night need to have riders covering the state PTA. We need to make sure the contracts include them.
• In April, we need to send reminders in the packets sent home to parents of seniors reminding them to buy tickets for Grad Night.

Created 10/31/02 by Ronald Horii, Webmaster