Grad Night 6/3/02 Meeting Minutes

• Attending: Ronald Horii, Kathy Allyn, Marlene Wintink-Snell, Lorraine Campbell, Lore Osaki-Horii, Sue Suttle, Mary Kay Tocce, Diane Marley, Judy Frazier, Mary Ellen Cuykendall, Terri Moffatt
• Meeting held at 6:30 pm in the Media Center. This will be our last meeting.
• Eggrolls - Terri Moffatt
• Diane is hleping with eggroll sales.
• They made $1500 in profits to date. Terri turned in $550 so far.
• They won't be selling on June 6.
• We'll get eggrolls for Grad Night food. Eggrolls keep 3 hours or longer.
• The eggroll vendor agreed to donate 50 eggrolls. We decided to buy 100 more at 50 cents each for Grad Night for 150 total at $75. The vendor needs to know 2 days ahead of time how many to order. They will be vegetarian eggrolls.
• Terri suggested having a debriefing afterwards to help with next year's sales.
• Next year, should another group start earlier with eggroll sales.
• Tickets - Kathy Allyn
• They sold 99 tickets as of Monday. Out of these, 9 were scholarships. Most were partial. We collected $180 for these 9, so we are funding $360 as scholarships.
• Ticket sale schedule:
• Monday: Kathy and Mary Ellen
• Tuesday: Kathy and Georgia
• Senior Awards: Mary Kay and Lorraine
• Wednesday: Marlene and Donna
• Thursday: Julie and Lore
• Friday lunch: Ron and Lore
• Friday luau: Kathy and Georgia
• Saturday Estetica performance 2:00 in the pit: Judy and Lore, if needed.
• Ron called Patrick Johnson and told him we might be late sending the final payment. He said that was OK. However, Kathy sent him the check anyway. Karen Jolly said we had enough in the bank to cover it.
• We need to request wrist bands. It's OK to over-order. Chaperones will also need bands.
• Kathy will call Patrick Johnson on Friday with the total count and projected extras.  Note: We don't know how much lead-time he needs to order the buses. He may need to know sooner.
• Note: Ron and Lore will tally up the names on Saturday for bus-loading and to give to Camelot Park.
• Publicity
• May Kay made posters and gave them to her son, who is ASB president, to put up. He said that he saw students pulling some of them down, and Mrs. Gernreich pulled one down. See poster 1, poster 2.
• Ron Horii made posters with photos from Camelot Park so the students could see what the park looks like, got Mr. Heller to initial them, then posted them where students could see them, putting tape all around to make them harder to remove. Here is an example.
• Mary Kay will make a large poster for ticket sales.
• Food - Mary Ellen Cuykendall
• Terri will be going to Costco. We decided to have her get the following:
• Bananas
• Apples
• Carrots
• Grapes
• Licorice
• Bottled water (4 cases)
• Cream cheese if Judy can get leftover bagels. (Remember to bring knife to cut bagels.)
• Terri has leftover from eggroll sales:  napkins, paper boats.
• Bring kitchen scissors to cut eggrolls.
• Ice chests: Ron - 2, Kathy - 2, Diane - 2, need 2 more. Need 2 bags of ice per ice chest. Arrange for pickup after return.
• Food pickup assignments:
• Terry Moffatt:
• Antonella's - 1701 Park Ave. (bread and bruschetta for 50)
• Zanotto's - 1970 Naglee Ave. ($40 gift certificate)
• Sue Suttle:
• Coco's - 330 E. Hamilton Ave, Campbell (20-25 muffins, leftover pies)
• Gunther's Deli - 1601 Meridian Ave (1 vegetable tray)
• Lorrie Silva:
• Aki's Bakery - 355 Meridian Ave (150 pcs cookies, pastries, brownies)
• Midtown Safeway Bakery - 1300 W. San Carlos St. (baked goods)
• Queen Donuts - 196 Race Street (2 dozen donuts)
• Judy Frazer:
• Round Table Pizza -1175 Lincoln Ave., Willow Glen (5 large pizzas)
• Round Table Pizza- 2615 The Alameda, Santa Clara (5 large pizzas)
• Tony & Alba's Pizza - 3137 Stevens Creek Blvd. ($20 gift certificate, can buy 1 large pizza)
• Greenlee's Bakery - 1081 The Alameda (10 dozen butter cookies)
• Pasta Pomodoro - 1205 The Alameda at Race Street (salad, maybe they can switch to finger vegetables or garlic bread)
• Giorgio's -  1445 Foxworthy Ave (1 large pizza)
• Mountain Mike Pizza - 2011 Naglee Ave. (2 pizzas)
• Ron Horii:
• Una Mas - 856 Blossom Hill Rd. (1 chicken, 1 vegetarian 4-foot burritos)
• Judy said that Noah's Bagels (1140 Lincoln Ave. #B) throws out leftover bagels. She will ask if we can get some.
• Terri will talk to Joan Marie about coffee from Starbucks. We prefer to get pre-brewed coffee.
• The chaperones will help setup the food.
• Bring sponges and paper towels for cleanup.
• Pies will require plates and forks and can be messy.
• Pizza pickup - tell them to cut the pieces small.
• Una Mas gave us chips and salsa last year. Bring containers for salsa.
• Bus Loading - Lore Osaki-Horii is handling bus loading. She needs helpers to help check in the students. 8 people are needed.
• She needs tables and chairs. We have enough lanterns and flashlights. Card tables: Mary Kay, Kathy, Ron, need 1 more.
• Bus-loading:
• Lore Osaki-Horii
• Ron Horii
• Sue Suttle
• Terri Moffatt (if needed)
• Judy said she can start off if Terri can't come on time, but she can't stay the whole time.
• Jan Theiss-Guffey (Sr. parent)
• Julie Plott (Sr. parent)
• Lore called the following people later, who said they would do it:
• Terri Perry
• Kathy Vita
• Will Plouffe
• We could use a couple more people in case the senior parents can't make it.
• Chaperones - Kathy Allyn
• Camelot Park requires 3 chaperones per 100 people. We will need at least 6 chaperones (for the 200 student minimum). There must be at least 1 chaperone in each bus.
• Last year we had 247 students who went. We had 8 chaperones and 3 people who went early for food setup.
• Chaperones so far:
• Kathy Allyn
• Georgia Shaft
• Lorraine Campbell
• Sandy Saadi may be able to help.
• Mary Kay said she would ask her son, who is 29.
• Sue Suttle said would ask her daughter Claire to do chaperoning.
• Note: Tricia Costello called Ron about chaperoning, who referred her to Kathy.
• Mrs. Gernreich announced the need for chaperones to the staff.
• Last year, Amanda Bush, Carlos Aguinaga, Adrian Phillips, and Kelly Casaga helped out. Kathy found out later that Carlos and Adrian would do it, but Amanda could not. We could use 1 more teacher.
• Lore Osaki-Horii said she could help if we go over 200, and they can't get anyone else.
• The chaperones need to be at bus loading around 9:15 pm.

Ronald Horii, 6/4/02