Grad Night 4/11/02 Meeting Minutes

• Attending: Ronald Horii, Lorraine Osaki-Horii, Terri Moffatt, Sue Suttle, Lorraine Campbell, Mary Ellen Kuykendall, Kathy Allyn, Marlene Wintink-Snell, Joanmarie Woertink, Jan Theiss-Guffy, Diane Marley.
• Contract
• Kathy Allyn sent a $1000 deposit for Camelot Park in. This was actually an early payment. $5000 is required by May 1. We need a check for $4000.
• The balance is due May 30. We will need $7000 more. There is a 200-person minimum.
• The PTSA requires a rider in the contract for the bus company. This goes to Camelot Park. (See copy in binder.)
• Fundraising
• Terri Moffatt is handling the eggroll sales. They are every Tuesday and Wednesday.
• Eggrolls are selling out. They sell 400 and make $200.
• The eggroll sales generated enough revenue that Terri is returning the seed money check.
• The eggroll vendor requires a cash payment for them, so Terri needs to keep cash on hand for that.
• Food - Mary Ellen Kuykendall
• Una Mas donated 2 4-foot burritos. This is a corporate donation, not from one location. 1 burrito is vegetarian.
• Round Table in Willow Glen donated 5 large pizzas.
• Round Table in Santa Clara donated 5 large pizzas.
• Mountain Mike's donated 2 large pizzas.
• We had 17 pizzas last year, so we'll need 5 more.
• Tony & Alba's gave a $20 gift certificate.
• Pasta Pomadoro donated 20 salads.
• Antonello's donated bruchetta and bread for 50.
• Aki's Bakery donated 150 pieces of cookies and brownies.
• Queen's Donuts donated 2 dozen donuts.
• Zonatto's gave a $40 gift certificate.
• We suggested trying Di Puccio's on Meridian and Branham.
• Last year, Tony and Alba's complained that we didn't pick up the pizza they donated. There must have been a mix-up.
• Last year, Gunther's at Hamilton and Meridian donated a vegetable tray. (Last year, there was too many vegetables.)
• The Willow Glen Roasting Company may be able to donate coffee. The owner prefers to meet personally with representatives of the organizations he donates to.
• We had 43 cases of soda last year and brought back 6 cases. We had too much diet soda last year. We need more regular soda.
• Mary Ellen talked to Mr. Heller about having Pepsi donate drinks. He said they would do the same as last year. Pepsi will not donate water. We need to buy that or get donations for it.
• We can go to Costco for munchies. Terri said she could help buy what we need.
• Terri suggested that she could use the money from the last eggroll sales to buy food from Costco.
• The Grad Night Web page has a section at the bottom acknowledging donations.
• Publicity
• Mary Kay Tocce is handling publicity.
• We allocated $200 to pay for materials.
• Tickets
• Kathy Allyn is organizing the ticket sales. Marlene is helping.
• They will start at 12:42 next week.
• They need to get a table and 2 chairs. They can ask Nora.
• To promote ticket sales, we can raffle prizes. We'll ask for 2 prom tickets and a yearbook
• Keychains
• Joanmarie Woertink bought the keychains.
• Last year we spent $700 on keychains. This year, we spent $980.75.
• We ordered 325 keychains.
• In the PTSA meeting following the Grad Night meeting, the following expenditures were approved:
• $4000 for the Camelot Park deposit.
• $980 for the keychains.
• $200 for publicity.
• Scholarships
• Mrs. Lepiane talked about scholarships for Grad Night in the PTSA meeting.
• We usually do not give full scholarships. The students are asked how much they can pay.
• If they don't get the scholarship money from PTSA, they can get it from somewhere else.
• Patricia Valdivian and Susan De Young are talking to parents in Spanish.

Ronald Horii, 5/6/02