Grad Night Meeting 5/15/2003

• Attendees: Sue Suttle, Ronald Horii, Lore Osaki-Horii, Jan Finger, Maureen Wincor, Autumn Guitierrez, Judy Frazier
• Contract
• We mailed a check for $5000 to Camelot Park.
• Ticket sales
• We sold 29 tickets at $60, 1 at $65.
• We should say there's a deadline of 5/30.
• We can sell at special events, such as the Senior Awards on June 3, the Senior Luau, graduation practice, the senior picture.
• We gave away raffle prizes on May 1.
• We had for prizes 3 corsage discounts, 5 Jamba Juice certificates, a $20 gift certificate from Willow Glen Books, 2 Pizza My Heart certifacates at $25 each, and a prom bid.
• Marla and Autumn will need more help selling tickets.
• Supplemental Entertainment
• Sue and Joe signed the contract for the hypnotist, Arlow Moreland, and sent it to him. We should have him come around 2:00-3:00.
• The henna artists are still available.
• We could provide disposable cameras for the students to take pictures at grad night.
• We can buy more tokens.
• Scholarships:
• Amanda Bush handed out 5 scholarships. We budgeted for up to 20.
• Bus  Loading
• Lore is handling bus loading. She's getting volunteers.
• We need to get Cary Catching's phone number in case we need to call about late students.
• Publicity
• We need big banners.
• We should publicize the hypnotist and that we'll have lots of food.
• We can put posters in senior English, economics, and government classes.
• We can have the outreach people call Hispanic families.
• Keychains: we budgeted for 250. We will buy 225. Sue mailed a check to Boda.
• Food (Judy Frazier)
• We got a $400 donation for pizza. We will get 40 pizzas.
•  Other donations: Pasta Pomodoro, Antonelli's, Queen's, Gunther's (vegetable trays), Coco's (pies and pastries), Noah's bagels, Mid-town Safeway.
• We can get eggrolls for $25.44 for 50. Last year, we got 150 for $75.
• Drinks: our order will go with senior luau. Ask for 1 case of Sierra Mist, 1 case of Pepsi, 2 cases of water.
• We need to buy cream cheese to go with the bagels. We can get a big tub at Costco or a little tubs at Cash and Carry.
• Food pickup: Joe Silveria said he could pick up food. Dale Murphy, Nancy Davenport, and Kathy Vita can also pickup food.
• Ron Horii will pickup bagels from Noah's. Noah's needs to be called 2 weeks ahead.
• We will need to borrow ice chests. Each ice chest needs to have a bag of ice in it.
• Chaperones
• Sandy Lantrip said she would chaperone.
• Jennifer Thomas has a conflict. She won't be able to chaperone. She will ask around.
• We have George Adrana, Janet Burdick, the Gomez's, and 1 more. We need 6 chaperones if we have 200 people.
• We may be able to get help from City Year people.
• The next meeting will be on Thursday May 29 at 6:30 pm in room 58.
• The last PTSA meeting will be a potluck at Sue Suttle's house on June 11 at 5:30.

Created 5/28/03 by Ronald Horii, Webmaster