Grad Night Meeting 3/20/2003

• Attendees: Sue Suttle, Ronald Horii, Lore Osaki-Horii, Judy Frazier, Autumn Gutierrez, Jan Finger, Marla McKellar-Ayoung. (Ron and Lore had to leave early, so these minutes are not complete.)
• Contract
• Sue called the PTSA's insurance broker. We need to have a second sheet attached to the insurance coverage. It needs to name the PTSA as the second insured.
• Ticket sales (Autumn):
• 8 tickets sold total.
• The kids are taking home the envelope with flyers. They have Marla's address on it.
• Scholarships:
• We informed Amanda Bush about the amount available for scholarships: $1625 (equal to 25 full scholarships).
• We got scholarship requests: 4 at $30.
• Fundraising/donations:
• The letter requesting a grant from the Lincoln Foundation went out in January. Autumn can ask Phil Hammer aboiut it.
• Supplemental Entertainment
• We got an ad from one hypnotist who charges $1000, plus hotel room and dinner.
• We heard from Henna artists who charge $125 per artist per hour.
• The hypnotist that Ron has been in contact with, Arlow Moreland, will do the show for $500. Judy moved to hire him. Motion approved.
• Questions: cancellation policy, change of venue.
• Arlow has done demonstrations at rallies to stimulate ticket sales. Ask Mr. Funk if there are funds available for this.
• Other possbilities: comedian, handwriting analysis.
• The next meeting will be on Tuesday April 15 at 7:00 pm in the Media Center.

 
• Updates:


Notes from Arlow Moreland about the contract:, the insurace, and iif there's a charge to change the time and venue:
"I have a standard contract that I can draft that we can modify per the events needs. I can send it to you for review and we can make changes
accordingly. My rate is a flat fee that I will not alter in the event of a venue change to San Jose. I will be glad to perform the show anytime during your event - I am poised and ready to be there at any hour of the wee-morning. No problem! It's all part of the Grad Night experience. I can start working on the insurance / additionally insured so you will have that in plenty of time. "

The contract requires a PA system and chairs. We asked the DJ, but he doesn't anyone else to use his system. Arlow's reply:
"Thanks for the update. Too bad about the dj! I do have a solution though - I'll bring a pa that will work fine. No additional charge, no problem! I
will just need :20 minutes to set the system up and go through a rehearsal with a parent volunteer who can help me with sound levels / music selections
for various skits. As for the chairs, the ones in the Party Palace will work if the Grad Night event can part with them for the duration of the hypnotism
portion of the evening."

Note from Henna artists:
Dear Sue,
Henna Garden provides henna tattoos and much more for over twenty grad night's a year. We are available on June 16th and would very much like to participate in your special evening/morning of events and entertainment...some of the basic price  structures: $125/per artist, per hour. Most grad night's have 3-5 henna artists, for 4-6 hours...Henna is very popular amongst the students, and we take up to 5 minutes a person (we have a sign in sheet to keep it somewhat orderly), to allow as many students a chance to receive a fun filled custom designed, or one of our multi-cultural designed, henna tattoos. (The kids love to watch one another get it done as well.)
Renda Dabit, Henna Garden. http://www.hennagarden.com. 510-823-8422

Created 4/14/03 by Ronald Horii, Webmaster