Section I Prospective Members
Section I Prospective Members
Prospective members shall be those uninitiated persons who wish to become affiliated with the active Omicron Zeta Chapter at East Tennessee State University
A) Eligibility
Candidates shall be music majors, minors or equivalent and show a sincere interest in music and the fraternity
B) Selecting Candidates
All candidates must:
1) Have an affirmative vote by the majority of members
The Publicity Officer will present bids and candidates shall have 24 hours to respond to the First
Vice President
2) Take place in a Pledge Ceremony
C) The Prospective Member Process
1) Duties of the Prospective Member
a) They shall perform in a closed P.M. recital
b) They shall complete a P.M. Service Project of their choosing
c) They shall pass the Fraternity Knowledge Exam with an 85 or above
d) They shall wear their Delta Omicron pin in accordance with the regulations
e) They shall keep all financial obligations to the chapter
f) They shall have a GPA of a B in Music classes and a C in Core Classes
2) Financial Obligations of the Prospective Member
a) At the Pledge Ceremony Prospective Members are required to purchase their P.M. Pin for $5
b) At the first P.M. Meeting, their $10 P.M. Fee is due
c) The initiation fee of $60 is due before the Fraternity Knowledge Exam is taken. This can be paid in one lump sum, or in payments determined by the First Vice President and the Prospective Member.
3) Final vote on the Prospective Member
a) Final Vote for the Prospective Member shall be taken after the Fraternity Knowledge Exam is passed.
b) Final Vote shall be unanimous
Section II Full Members
Members shall be those who have taken place in all ceremonies associated with membership and who remain actively associated with the Omicron Zeta Chapter.
A) Duties of Full Members
1. Must maintain a minimum of 2.0 GPA
2. Attend all meeting and official functions, music rehearsals, musicales social functions unless
there is an emergency or severe illness.
3. All members shall have one bye-week that can be used to miss a music rehearsal, committee
meeting, business meeting or a social.
a. Can only be used one week for the activities pertaining to that week.
b. (Example) the bye-week cannot be used one week to miss music rehearsal and the next week to miss the business meeting.
c. If the member has already used their bye-week, they must present the chapter a written excuse form prior to the missed event.
ii. The excusal form shall be voted on and must receive a majority vote to pass
3. Pay all financial obligations to the chapter.
4. Perform in all open musicales
5. Shall serve on a committee every semester
6. Possess the ability to address conflicts in the fraternity.
All members who fail to comply with all duties of active membership will be fined.
B) Financial Obligations to the Fraternity
1) National Dues of $30 are to be paid before October 1
2) Chapter Dues of $40 are to be paid once a semester and are to be paid by the date set by the Treasurer.
3) Fines for missing functions
a. Failing to wear badge at official function/when required by the Fraternity $1
b. Unexcused absence from a meeting $5
c. Unexcused absence from a ceremony $15
d. Failure to turn in music selections by their deadline $1 Per Day
e. Failure to turn in reports by their deadline $1 Per Day
f. Unexcused absence or failure to perform in a musicale$15
g. Unexcused absences from activities including but not limited to Service Projects,Ushering, Fundraisers $5
Failure to document reason for absence before the next business meeting will result in automatically making the absence unexcused.
Payment of fines is expected within two weeks of the day the fine is given.
If payment is impossible, the member shall talk to the Treasurer and discuss payment options.
Failure of payment will result in doubling of fines.
Article II Organization
Section I Officers
A) Eligibility
An initiated member who has been active within the Chapter for at least one semester and is in good standing within the Fraternity shall be able to hold office in the Fraternity
B) Procedure for election
1) Candidates shall be nominated at least one meeting prior to the election
2) Candidates shall be aware of the duties of the office and be prepared to perform them
3) Election shall be by secret ballot at a business meeting in the spring semester
4) New officers shall serve the following scholastic year and shall shadow current officers until
it is their turn to take over the office
C) Offices and Descriptions
1) President
Sets Date for and is in charge of all chapter meetings. Makes sure all fraternity obligations are carried out and all reports are turned in when due. Sends in monthly Presidents Letter to province President. Serves as Chair of Executive Committee and may serve on any other committee he or she wishes.
2) First Vice President
Serves as Rush Chair and Prospective Member Educator. Organizes all P.M. Events. Performs all duties of President in case of absence.
3) Second Vice President
In Charge of Records of students who are graduating or leaving ETSU for other reasons. In charge of correspondence with alumni members and along with publicity creates a chapter newsletter that is sent to all alumni in the spring.
4) Secretary
In Charge of maintaining attendance records for all fraternity members for all official functions. Responsible for taking minutes and collection of password and grip at each fraternity meeting. Collects all excuse forms from fraternity members and has them approved by chapter. Responsible for any formal correspondence on behalf of the fraternity. In charge of sending all meeting minutes to the members no more then four days after the meeting, and will create a contact list.
5) Warden
Responsible for reserving and preparing room for ceremonies and meetings. Responsible for taking chapter inventory at the end of the spring semester, and maintaining secrecy of all private fraternity functions. Maintains the condition of all paraphernalia for use at meetings or ceremonies.
6) Publicity Director
Responsible for writing and sending a monthly publicity report to province president. In charge of creating and posting all publicity for fraternity events. Makes Programs for musicales.
7) Music Director
Plans all musicales and musical events for the fraternity. Responsible for leading all music rehearsals.
8) Chaplain
Responsible for preparing devotionals at chapter meetings. Also responsible for the spiritual growth of the fraternity and fraternity concerns.
9) Historian
Responsible for maintaining chapter scrapbook. Keeps a file of all chapter activities for fall and spring. Take pictures of all events in case of absence appoint an appropriate substitute.
10) Treasurer
Responsible for all dealings with money. Holds bank records. Writes all checks involving Fraternity money.
D) Removal from office
For neglect or mismanagement of duty an officer may be removed by a 2/3 vote by the chapter.
The persons accusing said officer must provide written documentation to the chapter explaining reasons they feel the officer is not doing their job.
The next business meeting the chapter will discuss the matter again and vote.
If at any point an officer feels they cannot fulfill the obligations they may ask to be relieved of their duty.
The Chapter shall appoint a replacement until spring elections take place.
The only standing Committee of the Omicron Zeta Chapter is to Executive Committee.
Other Committees will be created as the need arises.
Article III Meetings
Section I Types
A) Business and Formal Meetings
1. President shall preside over all meetings
2. Will be run through Robert's Rules of order
3. Only active members, chapter advisors and alumni may be present
4. A majority of all members in good standing must be present to hold official meetings
B) Ritual
Shall be run as stated in the Ritual
C) Music Rehearsal and Musicales
Shall be run by the music director or someone appointed by the Music Director
D) Committee Meetings
Shall be run by the chair of that committee
Shall be scheduled so all committee members can come
Special Meetings shall be called as needed by the president or Three Officers.
All members shall be notified at least 24 hours in advance.
Meeting times and locations shall be set at the beginnings of each semester by the chapter.
Article IV Amendments
A) Any article of the bylaws or clause thereof, is subject to amendment. A majority vote is
required to amend any portion of the Bylaws. The vote may occur at any time
B) Revisions shall occur every two years or when deemed necessary by the chapter.
1. Executive Committee will be in charge of revisions of Bylaws
2. Revisions shall be conducted with caution to stay in accordance with the national Bylaws.
3. Revised Bylaws shall be presented to the Fraternity for Ratification. A majority vote is
required to pass any revisions.
Bylaws Amended on January 13, 2007