at the University of California, Berkeley
2600 Bancroft Way (at
Bowditch) - Berkeley, CA 94704 - (510) 848-6370 - Fax: (510) 848-6375
Organization:
__________________________________________________________________
Contact Person: ________________________________________________________________
Address of Organization: _________________________________________________________
Phone: ______________________________
Purpose of Event: __________________________
FAX: _______________________________
Room(s) Requested: ____________________________ Rental Rate: ___________/hour
Date: ____________________________ Hours From: __________ To: __________
Date: ____________________________ Hours From: __________ To: __________
Date: ____________________________ Hours From: __________ To: __________
Date: ____________________________ Hours From: __________ To: __________
_____________________ Hours x ____________/hour
= ______________________
Refundable cleaning/damage deposit: ______________________
Setup/takedown charge: ______________________
Other charge: ______________________
I HAVE READ
THE REGULATIONS PERTAINING TO ROOM RENTALS AT THE YWCA AND AGREE TO
ABIDE BY THEM. I WILL BE RESPONSIBLE FOR ANY INFRACTIONS.
______________________________________________________________________________
SIGNATURE DATE
Position in Organization: _________________________________________________________
Home address: _________________________________________________________________
Home phone number: ____________________________________________________________
Renters using the YWCA assume all responsibility for loss and/or
damage to both property
and person while meeting in this building.
1. A signed application and full rental payment must be at our office at least seven working days in advance of the reservation date. Space is rented on a first-come, first-served basis, and we will not reserve any space until we receive a signed application form.
2. In the case of certain organizations, the YWCA may accept a Blanket Order Release or Purchase Order returned with the signed application in lieu of payment.
3. The YWCA reserves the right to cancel any reservation without notice if the required application form and rental payment are not received within seven working days of the reservation date.
4. You must inform our office of cancellation of your rental at least seven working days prior to the reservation date. If such notice is not given, your group will be held responsible for full payment of room rental charges.
5. If any type of refreshments are to be served at your meeting, you must make special arrangements with the office at the time that this application is filed and you will be charged a refundable cleaning deposit due with room rental payment. It is your group's responsibility to clean up all trash at the end of your meeting. All food and equipment brought in by caterers must be removed promptly at the end of the meeting. If YWCA staff is required to provide- any cleaning services, there will be an additional charge to your group. Under no circumstances are alcoholic beverages to be served or consumed on the premises.
6. If you wish the YWCA to provide
special set-up and/or take-down of furniture or if you require the use
of any equipment, please make the necessary arrangements with us at
least seven working days in advance of the reservation date. You may
be charged for these services. We cannot guarantee that we can provide
these services unless we have adequate notice.
Types of Events and Related Publicity
1. Because of its tax-exempt status, the YWCA building is not available for fund-raising events by outside groups. Nothing may be sold in the building. No admission charge shall be made; however, donations to cover the cost of an event may be solicited if prior arrangements are made with the YWCA. The publicity must make it clear that the charge is a donation and that anyone who cannot pay will be allowed in for free.
2. All publicity including posters,
flyers, newspaper articles and vocal announcements must carry this statement:
"This meeting is not sponsored by the YWCA." Failure to include
this statement may result in cancellation of your use of YWCA facilities
for the event. A copy of flyers, notices or invitations must be submitted
to us in advance of your meeting for approval.
2. If your rental occurs any time other than normal YWCA business hours, the outside doors to the building CANNOT BE PROPPED OPEN OR UNLOCKED for any amount of time. A member of your group must be available to open the door as necessary for the purposes of your function only.
3. Without exception, the kitchen is unavailable for use by outside groups. Any abuse of this policy will result in forfeiture of deposit refund.
4. The YWCA reserves the privilege of having a representative at any event held in this building.
5. The garage underneath the building is not available for use by outside groups.
6. If the YWCA retains an attorney to enforce any terms of the General Regulations as set forth above, the individual or group renting the YWCA facilities shall reimburse the YWCA for it's attorneys' fees and costs. If the YWCA takes legal action to enforce the terms of the General Regulations as set forth above, the individual or group renting the YWCA facilities shall reimburse the YWCA for its reasonable attorneys' fees and costs, the amount of which be fixed by the court and shall be made a part of any judgment rendered.
7. Business hours may vary. At the time rental arrangements are made, business hours will be clarified.
8. Professional security may be required depending on the size and type of event. We must receive verification of security at least one week in advance of event.