POLICIES
REGARDING USE OF THE BUILDING
BY NON-YWCA GROUPS
The YWCA is a worldwide women's membership
organization working to empower women and to eliminate racism.
To the extent that space is available,
other groups sharing the YWCA aims and objectives may use the YWCA building
within the framework of the following policies:
Priority
on use of the building shall be given to YWCA groups.
Applications
for use of space by non-YWCA groups must be picked up in person, submitted
in writing and approved in writing. We require a minimum of 3 days turnaround
time after application.
The
YWCA reserves the right to deny use of the facilities to any group that
is in conflict with our mission.
The
YWCA is non-partisan, and groups representing or promoting one political
philosophy or candidates of one party may not be granted permission
to use the building. This does not include groups sponsoring forums
or other meetings representing various sides of a question.
The
YWCA will not rent to for-profit groups on an ongoing basis due to non-profit
tax restrictions.
Requests
for money-making events by non-profit groups will be considered on an
individual basis.
No
private social affairs (such as weddings, receptions or dances) will
be considered.
Rentals
during times when the YWCA is normally closed require special consideration
and approval.
A
written agreement will be signed by a representative of the group and
will include space reserved, cost, times, maintenance responsibility,
damage or loss responsibility, and a hold harmless clause to indemnify
the YWCA, its officers, agents, and employees, from any liability for
personal injury, death or property damage arising out of the use of
its facilities. Safety and emergency procedures will be reviewed and
signed by the representative.
Fees
will be charged to cover the cost of maintenance, supervision, cleaning
and equipment.
Fee
schedules are determined by the Board of Directors and reviewed on a
regular basis.
Non-profit
groups using the building on a continuing basis may receive a one-third
discount by paying in advance for six months. Fees for one-time use
by United Way agencies may be waived, subject to approval by the Executive
Director.
A
50% deposit is required when the application is approved, and all remaining
fees paid five working days before the rental date. Cancellation policy:
if 30 days or more notice is given, 50% of fees paid will be refunded.
No refund is given for less than 30 days notice.
A
desk charge will be made for time when the building is not regularly
open. The desk person is responsible for facility security and is not
on duty for custodial services.
Noise
levels shall be carefully monitored and the rights of the neighbors
respected. Should there be a complaint, the YWCA staff will notify the
group and request that the problem be taken care of. Should there be
subsequent complaints or fines, the contracting group shall be responsible,
and the group's activities canceled.
Participant limits set by the
Fire Marshall shall be followed and all fire safety precautions strictly
adhered to. Lighted candles are not to be used.
Requests for events using alcoholic
beverages (only white wine or champagne permissible) must be approved
by the Executive Director.
Groups are responsible for their own
set-ups and for seeing that the facilities are returned as nearly as
possible to their original set up. If YWCA custodial services are required
beyond the normal amount, the group will be charged.
All trash and garbage must be
put in dumpster after the event.
The piano may not be moved without
staff permission and may never be placed on the stage.
I
have discussed the following safety and emergency procedures with the
YWCA staff: fire, earthquake, health, emergency, accident.
I
have read the policies regarding use of the YWCA building and I agree
to comply with the terms and conditions and inform participants of the
terms and rules.
I
agree to be responsible for any damage or loss, and shall hold harmless
and indemnify the Mid-Peninsula YWCA, its officers, agents and employees
from any and all liability for personal injury, death, or property damage
arising out of use of facilities.
NAME OF GROUP __________________________________ DATE
____________
SIGNATURE OF APPLICANT __________________________________
PRINT NAME OF APPLICANT __________________________________
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