| Parents Meeting Minutes October 29, 2001 As you can see we are continuing with having the minutes conveyed by email. All but 2 of our families have email. There will be 3 hard copies made to be handed out at the meetings. I have highlighted dates in color as well as the emergency number for Blackstone. I hope they transfer to your machine. Also, note leaders, etc. have their first names, last initial for the posting of the minutes at the web site. 1. Jon H. gave an opening prayer. Marsha D. conducted the meeting as Marie J. had another commitment. Attendance Sheet was passed around. 2. No Treasurer�s report was given. This makes the second month without a Treasurer�s Report. 3. Roundtable Report-Two Topics were discussed a. Popcorn orders were collected. b. Fall Camporee was discussed. 4. No Green Bar Report was given. 5. Old Business a. Troop Picnic-only � of the people that signed up showed up. Liz M. took the left over fried chicken the troop had purchased home and froze it. We had it at the Fall Camporee. b. Troop Yard Sale-has been postponed due to the LACK OF AN ORGANIZER. Marie J. has volunteered to coordinate this and the new date will be NOV. 10, 2001 weather permitting. Barbara G. will check to see if we can locate at Benns, or possibly at Angelos if Benns can not be secured. Marie J. will also be contacting people for assistance. c. Fall Camporee-was a huge success!!! Brian L. did a fantastic job along with all the leaders, and Marie J. has heard nothing but good reviews. Thank you to Tom L. and Scott H. for all the good food. Thank you to Frank M. who did a very nice service on Sunday. Clean up went without complaints by the boys. The older boys did a good job hosting the event and especially MCing the campfire. The younger boys participated in the games. d. Clean up at the Ruitans was appreciated despite a small turnout. The Q�s appreciated all those who showed up. 6. New Business/Calendar a. BLACKSTONE information-NOV. 2,3,4-Permission slips given out. The permission slips do not have the emergency number on it. It is 804-292-5308. Bring your camping gear at 6PM THURSDAY night to be packed up. Bring yourself at 6pm on Friday night. b. POPCORN PICKUP-Nov. 5th Monday night meeting. Our district did very well this year. Also, Class B may be worn. c. YARD SALE-Nov. 10-(see above) d. COURT OF HONOR-Nov. 12-Arrive at 6pm-at the American Legion here in Smithfield. Dinner will be at 6:30 followed by the Court of Honor. This will be our 2nd annual dinner/Court of Honor. Last year everyone had a great time. The American Legion provides the fried chicken and we bring the side dishes. Marie J. will be heading this up. A head count would be preferred next Monday, but the last day to reserve would be Nov. 9th. At the same time as giving a head count, please tell Marie J. what side dish you will be bringing. e. ROUNDTABLE-Nov. 14th-Neil C. will be communicating with someone to go. f. POPCORN MONEY DUE-Nov. 19th g. GREEN BAR Meeting-Nov. 20th. Please help the patrol leaders attend. h. PARENTS MEETING-Nov 26th. i. T-SHIRTS are in. Neil C. will have them at the meetings. They are $7 each.. j. TRAILER-Neil C. has ordered it and it will be here this Friday. Neil will pick it up Saturday morning. The cost for the trailer was $3395 with hitch. The color is white and has no shelving inside. The Class 3 hitch, which was ordered from Carolina, will be coming in tomorrow. The hitch will need to be put on the church van. The troop will be checking with the church to see whether they would prefer a $50 permanent License fee or the $20 per year License. The next subject for the trailer would be the graphics to be put on the trailer, which will cost around $500. k. TRIP CHARGE-there was a lot of discussion on this topic before this motion passed. A motion was passed to charge a fee, not to exceed $5, per scout, per Troop Event. (This does not effect Adults.) This fee will be effective starting Jan 2002. Fees are due the Monday before the event and are non-refundable. (Exceptions on a case by case basis.) The discussion included what the fee would be covering, which was a variety of things including-registration fees for events, camping fees, filling the van with gas upon our return to the church after events, (when pulling a loaded trailer, the gas mileage is bad.). Another reason for the fee was commitment on the boys part. Recently, scouts have been signing up and then reneging at the last minute. This hurts when there are registering fees involved. People wanted to see some flexibility in day trip fees and local camping events depending on registration fees, etc. l. A discussion was initiated to consider raising Troop dues from $8 to $10 quarterly. Discussion included whose responsibility was it to collect the dues, how it was being done, and wanting a better accountability of what was happening currently before a raise was considered. Jean B. offered to help the responsible boy to set up a ledger if needed. Another idea was that a boy couldn�t make the next rank unless his dues were paid up. The main thrust was Accountability. m. Summer Camp-Frank M. asked how the troop was making the decision on the High Adventure Camp as registration is soon. (High Adventure camp would be for those boys 14 & older). It was noted that it was time also for the younger boys to make a decision on a more local camp. This will be discussed with Marie J. that a parents meeting for each group should be considered soon. |