| |
The Chairperson
Pre-Meeting Duty:
The single biggest responsibility of the chairperson is to set the agenda for
the meeting. This agenda is set according to the roster. The roster is set
several weeks in advance by the VP of Education.
It is the chairperson's job to call everyone who have a designated role in the
meeting in advance to ensure all roles are filled.
The chairperson will broadcast the agenda and ensure all members in the club
receive it in advance. The most convenient way to do this is via e-mail.
During the Meeting:
Opening the meeting: It is the chairperson's first responsibility to the group
to be on time and to start the meeting on time.
Formally open the meeting with the gavel
Opening remarks: In opening remarks, the chairperson also sets the tone and the
theme for the meeting.
Introductions:
The chair person will ask everyone to
introduce themselves, and as a question that each person will have to answer.
Agenda Changes:
Any changes in meeting roles should be addressed at that point.
Pass the meeting to the Toastmaster
Closing the Meeting:
There can be several elements
relevant to a meeting close:
1) Conclusion of the meeting's activities, theme and accomplishments
2) Announcements, such as changes in the executive or up and coming contests
3) Introduce the next meeting, the next chairperson and the next theme or events
planned
Formally close the meeting with the gavel.
|
