Shaddock Estates Homeowner’s Association

Board Meeting - October 4, 2006

Auburndale Fire House

Auburndale, FL 33823

The meeting was called to order at 7:07 P.M. In attendance were Brian Starr, Jose Arroyo and Mike Wasnorowicz. Also present were Pat & Melissa Venezia, Kevin Gervase, Julie Flowerdew, Juan Adames, Bob & Dorothy Reynolds.

It was noted that there were 3 board members present and that 3 out of 5 represented a quorum.

It was noted Brian Starr and Mike Wasnorowicz had read the minutes from the Recall Board Meeting in August 2006. It was further noted that since Jose Arroyo was not on the board at that time he could not vote to approve those minutes. Brian made a motion to approve the minutes of that board meeting. Mike Wasnorowicz seconded the motion. Mike and Brian voted yes and the minutes were approved.

It was noted that all the board members had read the minutes from the September 2006 board meeting. Jose Arroyo made a motion to approve the minutes from the September 2006 board meeting. Brian Starr seconded the motion. All the board members voted yes and the minutes were approved.

Mike Wasnorowicz tabled agenda item #3 concerning the presence of non-members at board meetings.

It was noted by Brian Starr and Jose Arroyo that the retention ditch portion of the property at 108 Evergreen had been regraded and that with the exception of resodding and removing the weeds, the property was now in compliance. The board decided that if Norris Engineering certified the retention ditch the issue would be considered resolved. It was also agreed that if Norris Engineering had an issue with their part of the retention ditch, the Venezias would consider themselves liable for any repairs needed to get the pond certified.

It was noted that three members were found in violation of the declaration by the arbitration committee for not maintaining their lawns and that certified letters were sent notifying them. It was also noted that none of these properties have come into compliance as of yet and that fines will be levied against those properties.

Mike Wasnorowicz stated that he would like a motion to amend the community rules for landscaping to include language to prohibit dead trees and shrubs being allowed to remain on a member’s property. It was noted by Jose Arroyo and Brian Starr that Article V, Section 21, "Owner’s Obligation to a Clean Lot" could be interpreted to exclude dead trees and shrubs and that no amendment was needed.

It was noted that the board needed to define what constituted a porch so that lawn furniture could be differentiated from porch furniture pursuant to Article V Section 14. After much discussion the issue was tabled until the board could determine what the definition of porch would be. Brian Starr volunteered to study the issue and come up with a working definition.

The board reviewed the ACR from Bob and Dot Reynolds. After reviewing the builder’s diagrams for a screen enclosure, the board asked the Reynolds to provide pictures of the proposed enclosure before the board could give approval.

The board reviewed the ACR from Michele Adamson for a "water feature" that had been installed without the permission of the board. The question was asked if this fixture contributed to the general aesthetics of the community. After a lengthy discussion another question was asked, "What would the community look like if every house had the same "water feature" installed"? The board agreed that the aesthetics of the community would not be enhanced. Jose Arroyo made a motion to disapprove Michele Adamson’s ACR for the "water feature" and notify her that the fixture must be removed. Brian Starr seconded the motion. All the board members voted yes and the motion was approved. It was decided to allow Michele 14 days to remove the fixture before she would be considered in violation.

Item #9 on the agenda, "how to bill when a fine is maxed out" was determined to have been already addressed in previous board communications. It was agreed that the violator would be sent a certified letter stating the amount of the fine and the date due.

The issue of the mailbox violation and $1000 fine at 116 Shaddock Drive was discussed. After much discussion, the board agreed that it would remove the violation and forgive the fine if the member would provide proof that the newspaper tube portion of the mailbox was on order, and if the member installed the street number on the mail part of the mailbox using the same color, size and shape numbers consistent with the other mailboxes in the community. The board further agreed that should 116 Shaddock Drive not comply with these requests within 14 days, the violation would stand and the fine would become payable immediately.

Mike Wasnorowicz stated that he had checked with the HOA attorney and others concerning liability issues with installing speed bumps. The consensus was that since the community is private property there was no additional liability with the installation of speed bumps. It was suggested to install speed bump signs to warn motorists. It was decided that the board needed to find a contractor to install the speed bumps. Julie Flowerdew raised the issue of holding a second vote on the speed bump issue. Jose Arroyo pointed out that there was already a vote. A second vote was not needed.

It was noted that Jose Arroyo had suggested that the HOA install a sign or signs saying "Deed Restricted Community" at the front gate. Jose volunteered to look into the costs and how and where to install these signs.

Mike Wasnorowicz tabled agenda item #13 "Where are we with the community party?" since the chairperson, Susan Whitney, was not in attendance.

It was noted that the annual budget would be on the agenda for the November board meeting. It was also noted that there would be a discussion as to making the dues payable in full on January 1 each year.

Mike Wasnorowicz asked for a motion to make a donation to the Auburndale Fire Department as a good will gesture for allowing us to use their meeting room. Jose Arroyo made a motion for the HOA to donate $50 to the fire department. Brian Starr seconded the motion. Everyone voted yes and the motion was approved.

Brian Starr noted that he had installed the two "Clean Up After Your Pets" signs.

The donations for the "Front Gate Area Improvement Project" were totaled at $215.00 along with several volunteers to help with the labor part of the project. It was noted that there was approximately $1000 budget surplus that could be used toward the project. After much discussion the board decided to have Kevin Gervase contact the landscaper he had been working with to see what could be done if the HOA volunteers did the planting bed preparation. It was decided that the planting bed preparation work would be done on Saturday October 21. Some of the work may be done before that date.

Jose Arroyo made a motion to adjourn the meeting. Brian Starr seconded the motion. Everyone voted yes and the meeting was adjourned at 8:56 PM.