Board
Meeting - October 7, 2005
Auburndale
Fire House
The
meeting was called to order at 7:12P.M.
In attendance were Pat Venezia, Scott Munroe, Michael Wasnorowicz, and
Brian Starr.
The
reading of the minutes was waived.
The
new board members were welcomed and the terms of all of the board members were
reviewed.
The
HOA lawn mowing policy as defined by the “declaration” was reviewed. Mike Wasnorowicz read a form letter that he
created to notify lawn maintenance violators.
Pat Venezia was concerned that a repeat violator would need a copy of
the letter for each offense. Brian Starr
said that the letter should be written in such a way that the violator does not
need and should not expect a new letter for each violation. Mike Wasnorowicz agreed to rewrite the
letter. It was decided that a new lawn
violator would be sent a warning letter the first time and given a week to mow
the lawn before a lawn service was contacted.
All subsequent violations would not be sent a letter.
The
HOA towing policy was discussed in regard to vessels illegally parked in the
community. It was noted that the owner
of an illegally parked vessel need only be given written warning before towing
his illegally parked vessel. The need
for tow-away zone signs was discussed.
It was decided that no signs would be posted and that all violators
would be notified by mail.
Current
violations were reviewed and it was noted that with the exception of Jode Myers
illegally parked trailer, all other violators who were notified have complied
with the declaration. It was noted that
we did not have a new delinquency list but the two members who had not paid
their special assessments had liens filed against their property and the HOA
attorney had received those liens.
The
declaration was reviewed in regard to obtaining a fidelity bond. It was noted that the board is mandated by
the declaration to get a fidelity bond covering anyone who handles HOA funds. A motion was made by Scott Munroe to get a
fidelity bond. Brian Starr seconded the
motion. All members voted yes and the
motion was carried. It was decided that
Lakeland Property Management Co. and the treasure, Scott Munroe needed to be
covered by the bond.
The
gate button was discussed and Brian Starr noted that he had called Walker Fence
Co. several times with no response. It
was decided that the current gate situation is dangerous and that we may need
to find a different gate company that could help us install the necessary
switches to make the gate work in a safer way.
Brian Starr volunteered to try to get a new fence company.
Brian
Starr reported that he has contacted TECO several times without any
response. He has since noted the serial
numbers of the light posts needing bulbs and reported to TECO using their
electronic reporting form.
It
was noted that the lot at 116 Shaddock needs to have the official Shaddock
Estates mailbox installed. Mike
Wasnorowicz noted that he called Ryan at KL Smith Construction Co. and was told
that according to the declaration, the lot owner was responsible for getting
the mailbox. He did not include the
price of the mailbox in his asking price for the house and therefore would not
provide one. He also noted that he told
his house buyer this. It was decided
that the homeowner needs to have a violation letter sent to her. Mike Wasnorowicz said he would send her a
letter.
It
was noted that the architectural committee needed two new members. Several candidates were discussed.
It
was noted that there are still two construction power outlets in the community
and that one still had a meter. Brian
Starr volunteered to call TECO to try to get them removed.
The
need for a new meeting place for board meetings was discussed. It was decided that if one could not be found
the board members could take turns using their homes for those meetings.
A
discussion was opened on the issue of cars blocking sidewalks when parked in
their driveways. It was noted that there
was no specific rule prohibiting parking and blocking a sidewalk. It was suggested to send all violators a
warning letter.
A
motion to adjourn the meeting was made by Brian Starr and seconded by Scott
Munroe. The meeting was adjourned at
8:37PM.
.