Shaddock Estates Homeowner’s Association

Board Meeting - November 1, 2006

Auburndale Fire House

Auburndale, FL 33823

The meeting was called to order at 7:10 P.M. In attendance were Brian Starr, Jose Arroyo, Ty Baden and Mike Wasnorowicz.

It was noted that all the board members had read the minutes from the October 2006 board meeting. Brian Starr made a motion to approve the minutes from the October 2006 board meeting. Jose Arroyo seconded the motion. All the board members voted yes and the minutes were approved.

Mike Wasnorowicz read a page from "Robert Rules of Order" into the record. The page stated, "Every deliberative assembly has the right to decide who may be present during its session: and when the assembly, either by a rule or by a vote, decides that a certain person shall not remain in the room, it is the duty of the chairman to enforce the rule or order, using whatever force is necessary to eject the party".

The budget for 2007 was presented. It was noted that the annual dues would have to be raised $50 per member per year if the budget were to stand as presented. After much analysis and discussion, it was realized that the HOA expenses could not be significantly lowered. Of particular note was the anticipated increase in the insurance expense. The need for including an amount in the budget for building the reserve fund for the eventual street maintenance costs was also discussed. It was decided to table the reserve account funding until next year’s budget. Jose Arroyo made a motion to accept the proposed budget without change. Ty Baden seconded the motion. Everyone voted yes and the motion was approved.

It was noted that the "Declaration" states that the annual dues are to be paid by January 1 of each year. It was also noted that the dues were allowed to be paid in two installments last year. In an effort to cut mailing and collection costs and save the HOA some money, the board decided that the annual dues should be paid in full by January 1 of each year. Although the "Declaration" addresses this issue, Brian Starr made a motion to make the full dues amount payable by January 1. Ty Baden seconded the motion. Everyone voted yes and the motion was approved. It was also noted that members could contact Lakeland Properties & Management Co. to arrange special payment terms if needed.

The issue was raised whether to forgive some or all or no part of the $250.00 fine that accrued on the property at 102 Shaddock Drive before the lawn violation was rectified. After a lengthy discussion, Ty Baden made a motion to forgive no part of the $250.00 fine. Jose Arroyo seconded the motion. Everyone voted yes and the motion was approved. The member at 102 Shaddock will be sent a letter informing them of this decision and billing them for the $250.00 fine.

The status of all current violations was reviewed, including the three violations at 115 Evergreen, the mailbox violation at 116 Shaddock and the lawn violations at 121 and 134 Evergreen. It was also noted that the owner of 100 Shaddock needs to and will be sent a letter concerning the lawn at that location.

Brian Starr presented his definition of a porch after having researched the issue since the last board meeting. After discussing the definition, Brian Starr made a motion to include in the Community Rules the definition of a porch as being "A roof structure extending six feet or more from an exterior wall. Any structure less than six feet will be considered an overhand and not a porch". Jose Arroyo seconded the motion. Everyone voted yes and the motion was approved.

The speed bump issue was discussed. Mike Wasnorowicz stated that after contacting several contractors, he found one that would install an asphalt speed bump for $75 per bump. The board decided that they would like to see a sample of the contractor’s work before hiring him. The board calculated that the community would need 7 speed bumps. It was noted that a speed bump warning sign would also be needed.

It was noted that the front gate project was done. It was also noted that Ty Baden had repaired the front lights again and they are now all working.

The issue of the "deed restricted community" signs was discussed briefly and then tabled until Jose Arroyo could collect more information.

It was noted that the chairperson of the community party committee was not present and therefore the agenda item was tabled until the next meeting.

Jose Arroyo reminded the board that Antranette Robinson had requested permission to install a new entry way door. Jose presented the board with a picture of the door. The board agreed to approve the project once Antranette presented us with a copy of the ACR form and a copy of the picture.

It was noted that the dog breed amendment was still not filed with the county clerk and that new signatures were needed to sign the actual amendment. The amendment would be forthcoming from the HOA attorney’s office.

Jose Arroyo made a motion to adjourn the meeting. Brian Starr seconded. Everyone voted yes and the meeting was adjourned at 8:45PM.