Shaddock Estates Homeowners Association, Inc.

Member Meeting

September 8, 2005

 

The meeting was called to order at 7:02 PM.  The meeting was held at the New Life Baptist Church in Auburndale.  In attendance were: Penny Horne, Jeffery Langer, Brian Starr, Patrick Venezia, E. Young, Marie Just, Kevin Gervase, Rose Gervase, Julie Flowerdew, Scott Munroe, Juan Adams, David Brunner, Jose Arroyo, Jeffery Gervase, Michael Wasnorowicz, Susan Wasnorowicz, Gregory Syder and Tyrone Baden.

 

It was noted that Pam Gervase and Susan Whitney had resigned their positions as members of the HOA board of directors. 

 

The minutes from the last members meeting on May 11, 2005 were read by the secretary, Michael Wasnorowicz. A motion was brought to approve the minutes by Scott Munroe and was seconded by E. Young.  The minutes were subsequently approved.

 

A sheet of paper was circulated for names of HOA members who would consider becoming members of the board.  It was noted that it was the board’s responsibility, as stated in the by-laws, to appoint two new members to fill the vacancies created by the resignations of Susan Whitney and Pam Gervase.  Two members, Scott Munroe and Pat Venezia signed the sheet of paper.

 

The State of the Homeowner’s Association was given.  It was noted that the sidewalks had been completed, all matching mailboxes have been installed.  The street sign at Shaddock and Evergreen had been installed.  

 

The need for a stop sign or a yield sign at the Shaddock and Evergreen intersection was discussed.  After much discussion it was determined that the board would make a decision at the next board meeting.

 

It was noted that a lien had been placed and collected on the property at 106 Shaddock.  Two new liens are in the process of being placed.  Those properties are 118 Shaddock Drive and 133 Evergreen Drive.

 

It was noted that there have been a total of 8 violations and that most of them have been rectified.

 

It was noted that the Arietta Palms HOA was complaining of our children standing at their entrance waiting for the school bus.  The issue was discussed and it was noted that the entrance to Arietta Palms is the bus stop defined by the school district and that the Arietta Palms HOA needs to take the issue to the school board.

 

Volunteers were asked for the HOA arbitration committee.  David Brunner asked the other board members to explain what an arbitration committee was for.  Brian Starr explained that the purpose of the committee was to allow a member accused by the board of a violation, a chance to be heard in regard to that violation.  A sheet of paper was circulated asking for volunteers for the arbitration committee.  The names on the sheet were: Scott Munroe, Ty Baden, Kevin Gervase, Jeff Gervase, and Michelle A.

 

It was stated that the New Life Baptist Church could only be used a couple of times a year.  It would more than likely just be used for the annual members meeting with the possibility of using it for other members meetings.  It was noted that the Auburndale Library would still be used for board meetings until a new venue could be found.  Michael Wasnorowicz stated that perhaps a committee could be appointed to seek out a venue for this purpose.

 

It was noted that the board decided to mail all notices of violations and that they are working to streamline this process. 

 

Brian Starr asked the membership to email the Shaddock Estates’ email address if they would like to be notified of upcoming events and community news etc.

 

A community garage sale was discussed.  A motion was made to have the garage sale on October 8. The motion was seconded by Scott Munroe and carried by a majority vote.  The board will determine how to pay for the advertising.

 

The floor was opened for new business.  A treasurer’s report was requested.  It was noted that there usually is an annual accounting at the members meeting in January.  Brian Starr mentioned that all HOA monies go through Lakeland Property Management Company.  Mike Wasnorowicz stated that the board receives copies of the financials every month and that one would be provided upon request. 

 

David Brunner noted that we have two positions on the board that need to be filled.  One probably would be a non-officers position and one would be an officer’s position of secretary or treasurer, “neither of which requires a lot of time or effort.  The work is done by the other positions”.

 

David Brunner gave his State of the Gate address.  The need for changing the keypad that triggers the entrance gate to a button that would trigger the exit gate was discussed.  It was noted that having children exit through the entrance gate could create a dangerous situation.  The board will find out how much it would cost to change this. 

 

Pat Venezia brought up the issue of speeding in the community.  David Brunner noted that we could install speed limit signs or slow, children at play signs but they usually are not effective.  He also mentioned how he has seen people actually drag racing down Shaddock to see who could get to the corner first. 

 

David Brunner urged the homeowners to get their names and phone numbers into the gate computer so that people wanting to get in the community can find their names and call them to buzz them in.  The possibility of entering a generic code was discussed.  Brian Starr commented that perhaps the members should take more responsibility in getting their visitors through the gate and that it is not the board’s responsibility.

 

It was mentioned that Teco needs to replace a couple of street light bulbs.  They have been called repeatedly but still not have replaced the bulbs.  Penny Horne said Teco called her regarding the bulbs.  Apparently Teco has the wrong number.  The board noted that they would look into this matter.

 

Mike Wasnorowicz noted that there was a person living in the garage at 133 Evergreen.  He had called a bunch of county offices and found that there was nothing that could be done legally.

 

Scott Munroe mentioned that there were a few lawns needing mowing.  Possible solutions were discussed.  The board needs to address this issue. 

 

Scott Munroe asked the question where we were with the petition and where were all the brave souls behind it.  Mike Wasnorowicz explained that this meeting was called to give the membership an opportunity to voice their objections and that no one had formally approached the board with any issues.  He noted that the board wants to do a good job for the membership and that we do this gratis.  Obviously a lot of people do not want to do the jobs of the board.  Mike Wasnorowicz further mentioned that these jobs need to be done.  We had the president quit because of things that were happening to her and her family that were “totally uncalled for and unfair and certainly immature if not illegal”.  It was noted that Scott Munroe stated at the last board members meeting that no matter who assumes a position on the board, they are obligated to enforce the rules.  Brian Starr mentioned that there were a lot of untrue rumors circulating about the board.

 

The question was raised as to the number of board members needed/mandated to comprise the HOA board.  Mike Wasnorowicz referenced the bylaws stating that there can be no fewer than 3 and no more than 9 and that it was determined early on that 5 would be the ideal number. It was noted that Pat Venezia was approached to be a board member.  It was also noted that the new board members need to be selected and appointed at an official board meeting.  David Brunner stated that the board would appoint the two new members and that the new board would arrange where they wanted to sit as far as the offices go.  He stated that he did not want to be president but that there were others would wanted to assume that position.

 

Greg Syder stated that several homeowners thought they were being harassed by the board.  Pat Venezia noted that members who have an issue need to bring that issue to the board to be addressed.  Greg Syder said that some homeowners might need help in following the rules such as reminders of when to mow their lawn.  Greg Syder said that nobody wants to be responsible to somebody else.  Julie Flowerdew stated that she bought into this community because of the rules.  Mike Wasnorowicz stated that he believes that most people in the community bought here because of the rules.  He further stated that if a homeowner does not like the rules, there are plenty of places to live that have no rules.  Brian Starr also mentioned that the deed restrictions were a binding contract.

 

The meeting was adjourned at 8:25PM.