Board
Meeting - May
9, 2005
Auburndale
Public Library
The
meeting was called to order at 6:35P.M.
In attendance were Susan Whitney, David Brunner, Pamela Gervase and
Michael Wasnorowicz.
The
structure of the architectural committee was discussed. It was decided that the committee would
consist of 3 members with the head of the committee being the fifth member of
the board. A motion was made by David
Brunner that the fifth member of the board should be the head of the
architectural committee. Mike
Wasnorowicz seconded the motion. All
voted in favor. Several possibilities
were discussed for the architectural committee.
It was decided to ask for volunteers for the board to select at the
members committee on May 11.
Current
rule violators and violations were discussed and it was noted that most of the
violations had been corrected. Several
new and old violations were noted such as unmown lawns, parking across the
sidewalks, frog ponds in front yard, park benches in the front lawn.
The
current TECO contract was discussed as far as possible solutions to reduce the
contractual amount owed. Pam Gervase
noted that the high amount due TECO may be the result of the HOA purchasing the
light poles and associated cabling from TECO and financing it through
them. It was noted that we need to look
into this issue further.
It
was discussed about the apparent need to recall Antranette Robinson as the
fifth board member. Her lack of
attendance and commitment to and attitude toward the board are felt to be
definitely in question.
David
Brunner brought up the subject of the gate and our need to find out the
installation date. He is being asked by
a lot of the HOA members when the gate is being delivered. Susan made a note to check into this with
Walker Fence Co.
The
maintenance of the common areas particularly the retention ponds was
discussed. It was noted that some
homeowners are not maintaining their part of the retention pond. It was noted to send these owners a letter of
warning. It was also discussed how to
maintain the common areas that are not privately owned such as the north end of
the canal between Shaddock and Evergreen and the entire retention pond on
Evergreen. Also discussed was the
maintenance of the front entrance lawn and gardens. The possibility of a
beautification committee and or fund raising events were talked about. The possibility of having the homeowners not
hire an outside company to maintain these areas themselves was talked about. It was talked about raising the special
assessment to cover the cost of an outside company doing the work. The possibility of assessing work dues was
also discussed. Most of this discussion
was an effort to find a way to reduce the amount of the special assessment that
appears to be necessary.
Susan
mentioned that Michelle from the Management Company recommended that in an
effort to clarify some of the rules that we define exactly what some the rules
mean to the association. The issue of
furniture on a lawn was brought up and it was decided that lawns shall be free
of all furniture and that furniture should be restricted to an architectural
porch or a backyard. The issue of lawn
ornaments was discussed and it was agreed that homeowners would need the board
approval before installing lawn ornaments.
It was discussed and decided that a mowed lawn shall mean a lawn that
when measured from the dirt underneath, that the lawn does not exceed 10” in
height. Edging is required to be kept to
within 3” from the edge of the concrete before becoming an edging
violation. It was also noted the
homeowners must keep their lawns relatively weed free. The “declaration” was quoted as giving 15
days for a lawn violation to be rectified.
Fence
types were discussed and it was decided that fences would be allowed but never
in a front yard. They must be any higher
than 4 feet and they must be made of either white PVC vinyl or black vinyl
chain link. If chain link is used , the portion facing the street must be shrubbed. It was also noted the white PVC fencing is
extremely vulnerable to hurricanes.
Meeting
notification methods were discussed.
David suggested installing a mailbox at the entrance with copies of the
meeting agenda in it. He also
recommended getting a reusable sign to notify members of all meetings.
It
was discussed and it was decided that as far as homeowner’s dues, they become
late and subject to the 12% penalty until paid.
After 60 days, proceedings will begin to establish a lien against the
homeowner’s property.
The
issue of the missing sidewalks at the end of Evergreen was discussed. It was decided that the sidewalks need to be
installed. Several complaints have been
made. It was noted that the properties
are a part of the common areas and for the good of the community, they need to
be continuous.
The
need for keeping the management company was discussed. It was decided that eventually we may be able
to forego the management company, but for now, it would be best if we kept the
management company until we know what we are doing and know for sure that we
can run things effectively.
The
meeting was adjourned at 7:55 P.M.