Shaddock Estates Homeowner’s Association

Board Meeting - June 6, 2007

Auburndale Fire House

Auburndale, FL 33823

The meeting was called to order at 7:08 P.M. In attendance were board members: Brian Starr, Ty Baden, Julie Flowerdew and Mike Wasnorowicz. Members present were Susan Whitney, Diane Thyben, Craig O’Grady, Diane Cruz, Bill Wallace, Jeff Gervase and Kevin Gervase. Guests present were David Burman.

It was noted that no one would be tape recording the meeting, except the board.

It was noted that all the board members had read the minutes from the May 2007 board meeting. Ty Baden made a motion to approve the minutes from the May 2007 board meeting. Julie Flowerdew seconded the motion. Julie Flowerdew and Ty Baden voted yes and the minutes were approved.

It was noted that the board meeting agenda would be changed for this and all future meetings to allow for an opportunity at the beginning of each meeting for members to bring issues before the board and not have to wait until the end of the meeting to do so as was the case before.

Craig O’Grady brought up the issue of the rust stains on the front fence and volunteered to clean the fence at no cost to the HOA. The board agreed to let Craig try to clean the fence. Craig also volunteered to plant flowers in the front entrance area. The board asked him to wait since the HOA had just paid to relandscape that area. Craig mentioned that there is a device that can be installed on the irrigation pump to treat the well water so that it would not stain the fence. Craig was asked to look into this device and present the board with a proposal for having one installed.

Several members mentioned that there was a truck parking overnight in front of 114 Shaddock Drive. It was noted that a letter would be written to the homeowner.

It was noted that the board felt they needed more help in managing the HOA, particularly in the inspecting and violation processing of the HOA, and were looking into increasing the amount of work that the HOA property management company would do for the HOA. It was noted that a proposal from Lakeland Properties & Management Company had been received. David Burman from Aegis PMC was asked to give his company’s proposal for the management of the HOA. It was noted that the board would make their decision in the coming months as to which property management company they would hire.

Concerning old violations, it was noted that 100 Evergreen had removed the weeds poking through the front fence. There were no changes to the other existing violations. New violations were noted as pink flamingos and a lawn chair at 115 Evergreen. There were no other new violations other than the truck parking overnight at 114 Shaddock Drive.

It was noted that registered letters were sent to the owners of 110, 112, 121 and 134 Evergreen concerning the condition of their lawns. They were asked to provide the name and number of their lawn care company and informed that if they didn’t, the HOA would hire a lawn care company and bill the homeowners. After a lengthy discussion, it was decided to contract a lawn care company to treat the above lawns and bill the homeowners for the work done. Julie Flowerdew volunteered to research the available companies and to hire one to do the work. It was also noted that the lawn area in front of the front fence needed to be taken care of. It was decided to hire the same company to treat that area as well. Susan Whitney mentioned that 100, 102, 104 and 106 Shaddock also had lawn issues. Mike Wasnorowicz informed the board that 106 Shaddock was assumed to be abandoned by the homeowner and any money paid to maintain that property would be lost once the mortgage holder foreclosed on the property. Mike Wasnorowicz volunteered to try to contact the deed holder on 100 Shaddock to determine what their intentions were to maintain that property. He also volunteered to send a letter to 102 Shaddock concerning the lawn maintenance of that property, and a letter to 104 Shaddock asking about their plant bed project completion date.

It was noted that the proposed amendments were still at the HOA attorney’s office and had not been looked at as of yet.

Julie Flowerdew informed the board that she had ordered the plaque with the gate entry operating instructions and that she would be installing it soon.

Julie Flowerdew informed the board that the irrigation at 134 Evergreen is working and that the lawn is being maintained except for fertilizing and bug and weed control. Julie informed the board that the water was on at 121 Evergreen but the electric was turned off which disables the automatic irrigation system. Julie informed the board that the electric was on but the water was off at 100 Shaddock.

The board was informed that the insurance company changed the premium to insure the front fence from $120 to $357. Mike Wasnorowicz informed the board that he cancelled the insurance on the fence pending the decision of the board whether to insure the fence at the higher premium. Julie Flowerdew made a motion to not insure the fence. Ty Baden seconded the motion. Everyone voted yes and the motion to not insure the fence was carried.

It was decided to leave the gates open during the same hours as the school year to save on wear and tear on the gate parts.

Mike Wasnorowicz asked the membership if anyone had any issues with our current mow and blow contractor. The only issue was that the plantings group at the west end of the front fence is not being maintained. Mike volunteered to contact the contractor and have him include this area with his maintenance.

Mike Wasnorowicz asked the board the question, is it time to begin concerning ourselves with the condition of the backyards in the community. After a lengthy discussion, it was decided to table this question to a future date.

It was noted that because of the recall petition and the current litigation and several hundred dollars of lost/unpaid member dues, there more than likely would be a special assessment. It was asked how much this assessment might be. Mike Wasnorowicz said that if the current litigation were to stop today and if there were no other legal expenses forthcoming, the budget shortfall would be between $1700 and $2000 or about $40 per member.

Ty Baden informed the board that the problem with the gate Saturday, June 2 was that the high winds that day were preventing the gate mechanism from opening the gate all the way. He went on to say that if this were to happen to someone, they could push the gate all the way open and then turn the breaker off until the wind subsided.

It was noted that because of the July 4 holiday, the next meeting would be Thursday, July 5, 2007.

Brian Starr made a motion to adjourn the meeting. Ty Baden seconded the motion. Everyone voted yes and the meeting was adjourned at 8:47.