Board
Meeting - February 06, 2006
127
Evergreen Drive
Auburndale,
FL 33823
The
meeting was called to order at 7:10 P.M.
In attendance were Brian Starr, Scott Munroe, Ty Baden, Bill Wallace and
Michael Wasnorowicz
Mike
Wasnorowicz noted that Ty Baden had volunteered to become a member of the
board. Scott Munroe made a motion to
appoint Ty Baden to the board. Brian
Starr seconded the motion. Everyone
voted yes and the motion was passed. Ty
Baden is now the fifth member of the Shaddock Estates board.
Mike
Wasnorowicz noted that according to the by-laws, the board needed to determine
which board members were going to fill the office of President, Vice President,
Secretary and Treasurer. Scott Munroe
made a motion to retain Mike Wasnorowicz as president of the board. Brian Starr seconded the motion. Scott, Brian, Mike and Ty voted yes and the
motion was passed. Mike Wasnorowicz
made a motion to retain Brian Starr as the vice president of the board. Scott Munroe seconded the motion and Mike,
Scott, Ty and Brian voted yes. The
motion was passed. Brian Starr made a
motion to appoint Ty Baden to the office of secretary. Scott Munroe seconded the motion. Scott, Brian, Ty and Mike voted yes and the
motion was passed. It was also decided
that Ty would maintain the new Shaddock Estates Web Site. Brian Starr made a motion to retain Scott
Munroe as treasurer. Ty Baden seconded
the motion. Mike, Brian, Scott and Ty
voted yes and the motion was passed. Ty
noted that since he was now on the board he could not be a member of the
arbitration committee. The board
decided that they would appoint a replacement at a later time.
The
board discussed the specifics of setting up the reserve fund. The board agreed to put the 2005 budget
surplus into the reserve fund. It was
also agreed that the money would be put into a money market fund. The board realized that it needed to
determine what type of access to the reserve fund there would be before they
could determine who would have access to the fund. Mike Wasnorowicz noted that if there were checks that it possibly
could be set up to require three signatures.
He volunteered to look into this issue.
Pressure
washing the front fence was discussed.
It was decided that the board needed to get at least two more quotes.
It
was noted that the brick wall at the entrance to the community was damaged
today by a delivery truck. It was also
noted that the keypad post was loose and that the plastic box covering the
electric outlet was damaged. It was
assumed that all of this damage occurred today.
Brian
Starr presented the board with a bid from Tim Robbins to maintain the front
entrance. The board discussed the bid
and decided that they did not want to engage anyone on a monthly basis to
maintain the entrance. Mike Wasnorowicz
noted that he had the replacement light bulbs for the entrance. It was decided that the board needed to find
someone who could do odd jobs such as these on an as-needed basis.
Agenda
item #7, the property improvement form, was put on the table.
Brian
Starr volunteered to contact Maronda to remove the remaining electric box and
post in front of Antroinette’s house.
He also volunteered to contact Maronda about removing their sign at the
corner of Dickey Road and Route 559.
The
question was asked if gate riding was still an issue. Mike Wasnorowicz mentioned that he and Brian Starr had thought
that the gate should be programmed to be opened for a time during the morning
and the afternoon to allow children to pass through the gate on their way to
and from school. Doing that might help
the gate riding issue. The gate would
need to be open from 6AM until 8:30AM and 2PM until 4:30PM. It was also noted that even if the gate were
to be programmed in this way, a button to open the out gate would still be
needed. Ty Baden volunteered to look
into hard-wiring a new keypad to the exit gate and installing it on the out
gate.
The
possibility of beginning a class action suit against Maronda and/or Dean Faulks
for entering into a contract with TECO without notifying potential homeowners
that they would have to pay for the streetlights. The board decided that it would not be cost effective to engage
an attorney to being a class action suit.
Mike
Wasnorowicz informed the board that the board could send a written request to
the Auburndale PD authorizing them to enforce the traffic laws inside the
community. Brian Starr made a motion
that we send the APD authorization to enforce the traffic laws in the
community. Scott Munroe seconded the
motion. All the board members voted yes
and the motion was passed.
It
was noted that board members should not be acting on their own when approaching
HOA members concerning community business.
It was also noted that when an issue arises between a board member and
another member of the HOA and it is a personal issue, i.e. not an issue
concerning the community, that the board member should approach the other
member on a personal basis and not as a representative of the board.
It
was decided that the board needed a copy of the HOA insurance to determine if
it was over-insured or under-insured.
It
was decided that the issue of straightening out the trees would be tabled until
the board found a handyman type person who could do work of this nature.
Ty
Baden mentioned that the storm drains might need to be cleaned. He had cleaned out the two drains by his
house. Bill Wallace noted that the dirt
from the streets washed into the retention pond behind his house and that there
is an accumulation of dirt now forming.
Mike Wasnorowicz brought up the issue of how some dirt may be needed to
fill in the north end of that retention pond and that Pat Venezia may have some
extra dirt left over from his swimming pool excavation. It was also mentioned that Pat’s backyard
may now be encroaching on the retention pond and the concern was the
re-certification of the retention pond.
Mike Wasnorowicz volunteered to contact Pat about this issue.
Brian
Starr made a motion to adjourn the meeting. Scott Munroe seconded the motion.
All the board members voted yes and the meeting was adjourned at 9:05PM