Board Meeting - December 3, 2005
127 Evergreen Drive
Auburndale, FL 33823
The meeting was called to order at 7:08 P.M. In attendance were Brian Starr, Scott Munroe and Michael Wasnorowicz. Also present were Ty Baden, Jack Simms, Bill Wallace, Jose Arroyo and Judson Just.
The reading of the minutes was tabled.
The board discussed the agenda that would be included in the notification letter for the annual members meeting. It was noted that a nomination and vote for the 5th board position needed be included in the agenda. The board discussed the possibility of having Lakeland Properties & Management Co. take over more of the responsibilities of maintaining the HOA. It was noted that this would increase the membership dues by approximately $204 per member per year. The board voted to include this issue on the agenda. The board discussed the possibility of addressing the membership to explain a deed restricted community and what everyone’s responsibilities, powers and recourse are. The board voted to include this in the agenda. It was also decided to have a state of the HOA address. Scott Munroe made a motion to send the letter out as discussed. Brian Starr seconded the motion. Brian and Scott voted yes and the motion was passed.
The issue of building reserves into the budget was discussed. It was questioned what rights the board has to build reserves into the budget. Mike Wasnorowicz volunteered to look into the by-laws to see what the board was allowed to do concerning reserves. A motion was made by Scott Munroe to table the issue until Mike could look into the reserves issue. Brian Starr seconded the motion. Brian and Scott voted yes and the motion was passed.
It was noted that Scott Munroe’s position on the board needed to be filled. Either Scott would be reelected or a new member would be nominated and voted in.
The issue of getting the number pad to activate the exit gate instead of the entrance gate for members leaving the HOA was discussed. Mike Wasnorowicz presented an estimate from Walker Fence Co. for $226 to install another receiver on the exit gate and have the number pad reprogrammed to activate it to open the exit gate instead of the entrance gate. Ty Baden pointed out that it might be cheaper to hardwire a circuit to open the gate with a button. Brian Starr volunteered to contact Walker Fence Co. to see if there was another way to open the exit gate without going wireless. The board voted to table the issue until after more research could be done.
The removal of the 2468 access code was discussed. Scott Munroe made a motion to remove the 2468 access code from the gate. Brian Starr seconded the motion. Brian and Scott voted yes and the motion was passed.
Mike Wasnorowicz raised the issue of adding another generic code similar to the 2468 code. Jack Simms noted that homeowners could give their own code to anyone they wanted to admit into the HOA. He further noted that the homeowner would be in the best position to know who has their code and to get it changed should they feel it necessary. The board agreed that it did not need to add another generic code.
The maintenance of the front shrubbery was discussed. It was noted that the shrubbery needs to be maintained by a private contractor since it was beyond the community to maintain it. Brian Starr volunteered to ask Tim Robbins how much he would charge to do this maintenance. The board tabled the issue until this information could be found out.
The issue of power washing the front fence was discussed. Scott volunteered to look into the cost of getting the fence power washed.
The re-certification of the retention pond was discussed. It was noted that Lakeland Properties & Management Co. would be paying Norris Engineering $200 to recertify the pond. Mike Wasnorowicz volunteered to follow up on the recertification.
It was decided to table agenda item number 8, the discussion of the workings of the architectural committee until Pat Veniza, the head of the committee were present.
The issue of parking and blocking the sidewalks was discussed. Mike Wasnorowicz noted that there was nothing prohibiting this in the declaration. The only part of the declaration that could have been used to prohibit this activity was if it caused a libelous situation. Mike Wasnorowicz said he had contacted the HOA insurance company and the agent said he had no problem with this activity. Consequently, the declaration would have to be amended to prohibit parking and blocking the sidewalks. Parking in the street was also discussed. It was decided to table this issue for now.
Moving the school bus stop was discussed. Mike Wasnorowicz noted that there was a complaint by a homeowner that some of the HOA kids were blocking the gate. The school board was contacted and they investigated the issue. They subsequently decided not to move the school bus stop.
It was asked if there were any current violations. The board could note come up with any. The delinquency list was discussed and it was noted that there are several people who owe late fees. It was also noted that there was also one person who had not paid the special assessment.
Brian Starr made a motion to adjourn the meeting. Scott Munroe seconded the motion. Brian and Scott voted yes and the motion was passed. The meeting was adjourned at 8:59PM.