| Executive Officer Duties |
| Article VI - Duties of the Executive Officers The Executive Board must maintain at least three full-time students in good standing with the university as officers of the Rainbow Alliance. President (Full-time student in good standing with university) * Act as the liason between RA and Southeast Missouri State University and as spokesperson for the Rainbow Alliance, or shall appoint a suitable person to act as such. * Preside at organization meetings and facilitate executive board meetings. * Meet with the advisor * Be aware of all money matters. * Assist all executive officers with their responsibilities. * Prepare for all meetings and provide motivation for the organization. * Coordinate campus-wide programs. * Prepare prior to all interviews concerning the organization. * Be open and aware of all opinions and input * Provide appropriate follow-up to organization tasks (Follow Thru) * Delegate short-range responsibility in carrying out his or her duties. All appointments made by the President to ongoing coordination positions must be approved by a majority vote of those present at the meeting. * Suggest that the position of the President may be split into two positions of co-chairpersons by a majority vote of those present on the election day meeting, if needed. * Coordinate the executive board transition. * Draft meeting agenda with Secretary. Vice President (Maybe any member, perferrably a student member) * Attend all general meetings of the Rainbow Alliance * Preside in the President's absence at meetings and to assume all of the responsibilities of the President if the absence is to be for more than one business meeting. * Plan and organize publicity for activities and special events * Maintain a database/folder of programming materials for the organization. * Facilitate elections and serve as Parliamentarian (abide by Constitution) * Direct Constitutional updating/revisions * Recruitment and motivation of membership * Present semester reports to organization upon the completion of each semester. * Organize and maintain information regarding possible speakers and other potential entertainment/educational events. * Serve as host/hostess for new members in attendence. * Perform other duties as directed by the President Treasurer (Full-time student in good standing with the university) * Attend all general meetings of the Rainbow Alliance * Maintain the financial records of RA and making reports at least once a month or upon demand. * Make and manage all financial transactions. * File all necessary reports concerning finances. * Draft funding requests for RA events through Student Government and through What's On Weekend (WOW) Program * Present funding request to Student Government via Funding Board meetings. * Prepare organizations budget * Maintain financial history of RA * Maintain an inventory of all Rainbow Alliance equipment and materials * Coordinate solicitations and fundraising activities for the organization. * Maintain and apply for grant money. * Perform other duties as directed by the President Secretary/WebCoordinator (Maybe any member, perferrably a student member) * Attend all general meetings of the Rainbow Alliance. * Keep the minutes of each meeting, record the number of persons present, and preserve the records of the organization. * To oversee the operation of any RA library operation. * Maintain and update Rainbow Alliance's website (generally or upon request) * Maintain a database/folder of the Rainbow Alliance members information, which is to be kept confidential. This information must include email address, mailing address, phone numbers for the current semester. * Help prepare each meetings agenda with the president. * Send all minutes to appropriate members via the directory system created. * Reserve meeting rooms for the semester and year. * Reserve rooms/locations for campus-wide events throughout the semester and year. * Create a scrapbook (publications, pictures, etc.) for the year and present to the organization upon completion of each semester. * Serve as the organization's recognition coordinator (Ex. special thank-yous, banquets, certificates) * Contact members about upcoming events/meeting schedules. * Keep the organization informed. * Perform other duties as directed by the President. Ally Outreach Coordinator (Maybe any member, perferrably an ally member) * Serve as liason member between ally members and the executive board. * Make suggestions for improvements of the RA regarding its allies. * Coordinate Safe-Space Program. * Recruit and maintain ally members. * Redirect the executive board to the opinions/input of the RA's allies. * Perform other duties as directed by the President. Community Outreach Coordinator (Perferrably a non-student member) * Serve as liason member between community members and the executive board. * Make suggestions for improvements of the RA regarding its community members. * Coordinate Safe-Space Program with Ally Outreach Coordinator. * Recruit and maintain community members. * Redirect the executive board to the opinions/input of the RA's community members. * Perform other duties as directed by the President. |