| SEANC District 9 ByLaws |
| STATE EMPLOYEES ASSOCIATION OF NORTH CAROLINA DISTRICT 9 BY- LAWS PURPOSE These articles are established to provide guidance, direction, and areas of responsibility in the conduct of District 9 business in accordance with the primary objectives of SEANC, Inc. The purpose of the District shall be to realize the purpose of SEANC as stated in its by-laws and to promote camaraderie among state employees in District 9. ARTICLE I : ORGANIZATION SECTION 1 The fiscal year for District 9, SEANC, shall be from October 1 through September 30. SECTION 1.1 The governing policy making body of District 9, SEANC, shall be the District Executive Committee which shall be comprised of: OFFICERS: District Chairperson (Elected) District Vice-Chairperson (Elected) District Second Vice Chairperson (Elected) Immediate Past Chairperson (Succeeds Chairmanship) District Secretary (Appointed by Chairperson) District Treasurer (Appointed by Chairperson) DISTRICT STANDING COMMITTEE CHAIRPERSONS: Auditing committee Chairperson (Elected) Bylaws Committee Chairperson (Elected) Membership Committee Chairperson (Appointed by Chairperson) Nominating Committee Chairperson (Elected) Policy Platform Committee Chairperson (Elected) EMPAC Committee Chairperson (Appointed by Chairperson) Group Buying Committee Chairperson (Appointed by Chairperson) Insurance Coordinator Comm. Chairperson (Appointed by Chairperson) News Correspondent (Appointed by Chairperson) Scholarship Committee Chairperson (Appointed by Chairperson) DELEGATES: Delegates-At-Large (Elected) SECTION 1.2 One delegate shall be elected at the District Annual Business Meeting to represent the number of members as specified in the SEANC, Inc. Bylaws at the time of the Annual District Business Meeting. SECTION 1.3 An Annual District Business Meeting shall be held during the month of May, June, July or August, but no later than forty-five (45) days prior to the Annual Convention, at a time and place designated by the District Executive Committee in consolidation with the State Executive committee of SEANC. The purpose of the Annual District Business Meeting shall be to hear officers and delegates for the coming year, and conduct such other business as deemed necessary. SECTION 1.4 Insofar as applicable, rules and regulations contained in the SEANC, Inc. Bylaws. ARTICLE II: MEMBERSHIP Any person who is eligible for membership in SEANC, Inc. shall, while abiding by the provisions of the By-laws of SEANC, Inc., be eligible for membership in District 9. ARTICLE III: DUES SECTION 1 The annual membership dues prescribed by SEANC, Inc.Bylaws will prevail in District 9. SECTION 1.1 District 9 will not require any other fees or dues as a requirement for membership. SECTION 1.2 The amount of dues retained by the District will be that amount prescribed by the SEANC, Inc. Bylaws. ELECTIONS AND ARTICLE IV: VACANCIES SECTION 1 Nominations of officers and standing committee chairpersons as prescribed in Article I: Organization, Section 1.1 shall be elected by the District Members attending the District Annual Business Meeting from nominees as submitted by the District Nominating Committee. Nominations shall be accepted from the floor for any of these offices at the Annual District Business Meeting. SECTION 1.1 A quorum for the Annual District Business Meeting shall be those members who present themselves at the appointed time and place of the scheduled meeting. A quorum for the District Executive Committee Meetings shall be 50% of members of the District Executive committee plus one (1). SECTION 1.2 A majority vote shall be required for the election of District Chairperson, Vice-Chairperson, Second Vice-Chairperson and Standing Committee Chairpersons. In the event the candidate receiving the highest number of votes does not receive fifty (50%) percent plus one (1) of the total votes cast, the candidate receiving the next highest number of votes may, after the results have been announced, make a verbal request to the District Chairperson for a runoff election which will be held at the same meeting. SECTION 1.3 A plurality of votes cast shall be sufficient to elect Delegates at Large and Alternates. SECTION 1.4 No elected District Officer shall hold the office for more than two (2) consecutive terms. The District Officers shall be the District Chairperson, Vice Chairperson, Second Vice Chairperson and Immediate Past Chairperson. SECTION 1.5 The term of office for the District Officers and Delegates At Large shall begin October 1 and following the adjournment of the Annual State Convention and shall continue until successors are appointed or elected and duly installed. SECTION 1.6 When vacancies occur in the District Executive Committee of District 9 the District Chairperson with the consent of a majority of the District Executive committee, shall have the authority to fill such vacancies. SECTION 1.7 In the event a vacancy exists in the office of District Chairperson, the District Vice Chairperson will serve as Chairperson until the next Annual District Business Meeting. SECTION 1.8 The Vice Chairperson shall be eligible to serve a two (2)year term as Chairperson after filling an unexpired term of Chairperson. SECTION 1.9 Should the Vice Chairperson be unable to serve the unexpired term of the District Chairperson, the District Second Vice Chairperson will serve a Chairperson. SECTION 2.0 Should the Second Vice Chairperson be unable to serve the unexpired term of the District Chairperson, the District Executive Committee shall elect a Chairperson. SECTION 3 In the event an elected Delegate cannot attend the Annual Convention, the District Chairperson shall appoint an alternate from the alternate delegate list. This list shall consist of any unsuccessful candidate for the position of Delegate elected at the Annual District Business Meeting. The list of alternates shall be ranked by the number of votes obtained in the election and priority shall follow the ranking, until all available Alternate Delegates are exhausted; the Delegates may be appointed from the District Membership by the District Chairperson with the approval of the District Executive Committee and the name of such Delegates shall be submitted to the State General Treasurer prior to the convening of session at which such appointee is to serve. SECTION 3.1 The Executive Committee of District 9 shall have the authority to remove from office for just causes any elected or appointed member of the District Executive Committee. Removal may occur only after charges and specifications are made in writing and the person charged has been given an opportunity to explain or defend the action questioned. Removal will require a two thirds (2/3) vote of the District Executive Committee. ARTICLE V: DISTRICT OFFICERS AND COMMITTEE RESPONSIBILITIES SECTION 1 DISTRICT CHAIRPERSON: The District Chairperson shall preside at all Annual or called District Meetings, District Executive Committee Meetings and serve on SEANC, Inc. Board of Governors. A presiding officers pro tempore may be arranged at the District Chairperson�s discretion. SECTION 1.1 The District Chairperson may appoint such Special committees as may be necessary to transact the business of the District. SECTION 1.2 The District Chairperson may appoint or approve the composition of all committees and any correspondence involving District 9. SECTION 1.3 The District Chairperson shall perform duties which are usually incumbent upon the office of District Chairperson, as well as those duties delegated by the District Executive committee. SECTION 1.4 Schedule a District Executive Committee Meeting within thirty (30) days after the Annual Convention for the purpose of appointing the Statewide Committee Members as requested. SECTION 2 DISTRICT VICE CHAIRPERSON: The District Vice Chairperson shall exercise the function of the District Chairperson in case of absences or disability of the District Chairperson. SECTION 2.1 Perform such other duties as assigned by the District Chairperson or the District Executive Committee. SECTION 2A DISTRICT SECOND VICE CHAIRPERSON: The District Second Vice Chairperson shall exercise the function of the District Chairperson in case of absences of the District Chairperson and the District Vice Chairperson. SECTION 2.1A Perform such other duties as assigned by the District Chairperson or the District Executive Committee. SECTION 3 IMMEDIATE PAST CHAIRPERSON: The Immediate Past Chairperson provides advice and counsel to the current District Chairperson and District Executive Committee and performs other duties as assigned by the District Chairperson and the District Executive Committees. SECTION 4 DISTRICT SECRETARY / TREASURER: The District Secretary/Treasurer in addition to the regular duties usually incumbent to such office, shall receive and disburse all District moneys subject to the approval of the District Executive Committee, including the prompt remittance of collected dues to the General Treasurer. SECTION 4.1 Prepare and submit a financial report at each District Executive Committee Meeting and at the Annual District Business Meeting. SECTION 4.2 Submit a complete membership and financial report to the General Treasurer immediately after the Annual District Business Meeting. SECTION 4.3 Act as recording secretary at all District Executive Committee Meetings and the Annual District Business Meeting. SECTION 4.4 Submit a copy of the minutes of the Annual District Business Meeting and all District Executive Committee Meetings to the District Chairperson for approval and mail a copy of approved minutes to each member of the District Executive committee two (2) weeks prior to the next called meeting. SECTION 4.5 Maintain a record of members in attendance at all District Executive Committee Meetings and the Annual District Business Meeting. SECTION 5 AUDITING COMMITTEE: It is the duty of the District Auditing Committee to examine the various financial records maintained by the District. SECTION 5.1 Assist with suggestions for the improvement of methods of handling the financial affairs of the District. SECTION 5.2 The District Auditing Committee shall assume such additional duties as may be assigned by the District Chairperson or the District Executive Committee, including assistance in conduction of District Elections. SECTION 6 BYLAWS COMMITTEE: It is the responsibility of the District Bylaws Committee to receive and consider all proper proposals affection any changes whatsoever in the By Laws of District 9, whether such changes involve matter of form or of substance. SECTION 6.1 Provide SEANC, Inc., Central Office with an up-to-date copy of current District 9 By Laws including changes approved at the Annual District Business Meeting, and copy of any proposed changes to the SEANC, Inc. Bylaws to be considered at the Annual Convention. SECTION 7 MEMBERSHIP COMMITTEE: The Membership Committee shall be appointed so as to geographically represent all affected State Employees. Its duties shall be to promote and coordinate the annual membership drive within the District and with the Regional Membership Representative and State Membership committee so as to make membership available to all eligible employees to sponsor an incentive activity during the membership drive each year. SECTION 7.1 The Membership Committee shall work as necessary with other committees to coordinate all such activities to ensure maximum benefit from this and other activities as may be planned within the District. SECTION 8 NOMINATING COMMITTEE: It is the duty and direct responsibility of this committee to interview prospective candidates who are members in good standing and nominate one (1) or more persons as District candidates for Chairperson, Vice Chairperson, Second Vice Chairperson, Auditing Committee Chairperson, Bylaws Committee Chairperson, Nominating Committee Chairperson, Policy Platform Committee Chairperson, and a sufficient number of members as candidates for Delegates-at-Large and Alternates to fill the District quota. SECTION 8.1 This Committee shall circulate to the District Membership the proposed slate of candidates at least fifteen (15) days prior to the District Annual Business Meeting. Nominations will be allowed from the floor at the Annual District Business Meeting. SECTION 9 POLICY PLATFORM COMMITTEE: It is the duty of the District Policy Platform Committee to receive, consider or initiate proposals, grievances or other matters affecting the welfare of State Employees and Retirees and submit such resolution that do not affect changes in the bylaws to the Annual District Business Meeting. SECTION 9.1 Matters considered and brought to the committee after presentation and approval by the District Annual Business Meeting shall be forwarded to the Statewide Committee for consideration. SECTION 10 EMPAC COMMITTEE: The EMPAC Committee shall act at the directions of the State EMPAC Committee and by the request of the District Chairperson, to assist in any necessary manner to the resolutions and proposals as sought by District 9 and SEANC, Inc. SECTION 11 GROUP BUYING COMMITTEE: In conjunction with local merchants, the Group Buying Committee shall present group buying projects to the District Membership and coordinate its efforts with the Statewide Committee. SECTION 12 INSURANCE COORDINATOR: It shall be the duty of the Insurance Coordinator to actively promote the group insurance programs of SEANC, Inc., as authorized and approved by the Insurance Board of Trustees and to brief the Insurance board of Trustees in an advisory capacity on matters relating to insurance. SECTION 13 NEWS CORRESPONDENT COMMITTEE: This committee shall be responsible for informing the membership of activities of SEANC, Inc., on the District and State levels. These communications shall present items of general interest for the welfare of members. SECTION 14 SCHOLARSHIP COMMITTEE: It is the duty of this committee to distribute and receive scholarship applications from qualified applicants from within the District, to impartially screen those most qualified, and to forward such to the State Scholarship Committee for its consideration in choosing the statewide recipients. SECTION 15 DELEGATES-AT-LARGE AND ALTERNATES: It shall be the duty of elected Delegates-at-Large and Alternates to District Executive Committee Meetings and to otherwise keep themselves informed of the business conducted within the District during the fiscal year so as to be in a position to properly represent the District at the Annual Convention, should that be required. SECTION 15.1 These Delegates-at-Large and Alternates shall also be utilized by the District Chairperson in any capacity that is considered necessary. SECTION 15.2 Delegates-at-Large shall be voting members of the District Executive committee. SECTION 16 DISTRICT FUND RAISING COMMITTEE: This committee is appointed by the District Chairperson as needed. This committee shall perform such duties as may be delegated by the District Chairperson and the District Executive Committee and shall schedule as many fund raising events each year as needed. SECTION 17 DISTRICT EXECUTIVE COMMITTEE: The District Executive Committee, subject to the action of the Annual District Business Meeting and in compliance with the Bylaws of SEANC, Inc., and the By-laws of District 9, shall have general supervision and control over the affairs of the District. A quorum for the District Executive Committee Meetings shall be fifty percent (50%) of the members of the District Executive Committee plus one (1). SECTION 18 DISTRICT SPECIAL COMMITTEES: The District Chairperson may appoint such Special Committees as may be necessary to transact the business of the District. SECTION 18.1 The committees are usually appointed to coordinate and carry out the function of special projects as they arise and are discontinued upon completion of these projects. SECTION 18.2 Chairperson of Special Committees are urged to attend Executive Committee Meetings. ARTICLE VI: CHAPTERS SECTION 1 There may be Chapters formed in any agency or area of the District so long as the agency has the consent of the Annual District Business Meeting. The organization of the Chapter and its function is a matter of local discretion so long as the provisions of the SEANC, Inc., bylaws and the District By-laws are not violated. Any chapter which has fifty (50) or more members and is not represented on the District Executive Committee by an officer or Committee Chair shall have the right of one (1) of the delegate slots atthe Annual State Convention. ARTICLE VIII: AMENDMENTS SECTION 1: Each proposed amendment to the By-laws of District 9 shall be voted upon at the Annual District Business Meeting, provided such amendment has first been submitted in writing at least thirty (30) days prior to the Annual District Business Meeting. The proposal must be signed by the proponent, and it shall be referred to the District Bylaws Committee with the report of that committee made to the Annual District Business Meeting. SECTION 1.1 Adoption of any such proposed amendment shall require a simple majority vote of District Members who present themselves at the Annual District Business Meeting. ARTICLE VIIII: PARLIAMENTARY PROCEDURE SECTION 1 The proceedings of each meeting of District 9 shall be governed by the applicable provisions of Robert�s Rules of Order, most current edition. |
 |
| Click on "Kil-Roy" to return to the Homepage |
 |
| Click the SEANC logo to join..... |
 |
|
| Click the SEANC logo to join..... |