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ScanFest 2009 Volunteer Application

Thank you for choosing this opportunity to be part of ScanFest 2009!
As a volunteer, you are an integral part of our festival and its success.
This year we are hoping to utilize about 100 volunteers, so we really appreciate
your time and effort, and welcome your enthusiasm to join us!

ATTENTION! Only ONE applicant per form, please! (minimum age: 12 yrs)

First Name:

Last Name:

Address:

City:

State:

Zip Code:

Home Phone:

Cell Phone:

Email Address:

Gender:

Age:

T-shirt size (FREE t-shirt when volunteering 8-hours):

Do you plan to wear folklore?

Yes

If Yes, from what Country?

What languages do you speak?

Name of Organization or School You Will Be Representing (if applicable):

Yes

Will your participation count as community service credit hours?

IMPORTANT INFO FOR ALL VOLUNTEERS - PLEASE READ

Volunteer sign up is required in advance. Please sign up by October 24, 2009.
(NOTE: "all day" volunteers who wish to claim their FREE ScanFest t-shirt MUST sign up by October 14)
~~~
Review the volunteer job descriptions below and decide how you'd like to help!
~~~
There are 3 different ways that you may sign up as a ScanFest volunteer:

(1) All day volunteer = 8 HOURS (7 hrs of volunteer time / 1 hr lunch)
You will receive a FREE ScanFest t-shirt (you MUST sign up by October 14 to claim your t-shirt),
FREE parking in Two Wachovia Center Parking Deck, and FREE admission to ScanFest 2009

(2) Half day volunteer = 4 HOURS (no breaks)
You will receive FREE parking in Two Wachovia Center Parking Deck, and FREE admission to ScanFest 2009

(3) Floater volunteer = 2 HOURS (no breaks)
You will receive FREE admission to ScanFest 2009
~ ~ ~
When selecting your volunteer shifts, please make sure that the shift times DO NOT overlap.
~ ~ ~
Please plan to arrive at the Volunteer Station (located inside the Wachovia Atrium, adjacent to
the escalators and close to the Two Wachovia Center Parking Deck) at least 5 minutes prior to
the starting time of your shift, to allow enough time for check-in and a brief orientation.
~ ~ ~
If you need to cancel or change your shift, or if you are experiencing problems signing up online,
please call Volunteer Coordinator Ulrika Pettersson (704.763.9152)
~ ~ ~
Upon submission of this online form you will receive your volunteer confirmation within 7 days.
Please make sure your email/spam filters are set up to receive emails from [email protected]

ScanFest 2009 will take place on Saturday November 7, 10:00am-5:00pm,
and volunteer help is needed from 8:00am until about 7:00pm-8:00pm.

Please indicate your availability and preferred volunteer position(s) during
the festival by making your selections below.

Note: "Half day" volunteers may select one 4-hour shift, or two 2-hour shifts.

IMPORTANT: Be careful that your shift-combination times DO NOT overlap - Thank you!

Admission & Raffle ticket sales	9:00am-5:00pm -FULL-	9:15am-1:15pm -FULL-	1:00pm-5:00pm -4 HRS-
Admission & Raffle ticket sales	9:00am-11:00am -FULL-	12:00pm-2:00pm -2 HRS-	1:00pm-3:00pm -2 HRS-	3:00pm-5:00pm -FULL-

Cafe

9:00am-5:00pm
-FULL-

9:15am-1:15pm
-2 HRS-

1:00pm-5:00pm
-FULL-

12:00pm-2:00pm
-2 HRS-

Children's Activities	9:00am-5:00pm -8 HRS-	9:15am-1:15pm -4 HRS-	1:00pm-5:00pm -4 HRS-
Children's Activities	10:00am-12:00pm -2 HRS-	11:00am-1:00pm -2 HRS-	1:00pm-3:00pm -2 HRS-	3:00pm-5:00pm -FULL-

Crafters Exhibit i.e. bobbinlacing, rosemalning	10:00am-11:00am -1 HR-	11:00am-12:00pm -1 HR-	12:00pm-1:00pm -1 HR-
	1:00pm-2:00pm -1 HR-	2:00pm-3:00pm -1 HR-	3:00pm-4:00pm -1 HR-	4:00pm-5:00pm -1 HR-

Cultural Exhibits	9:00am-5:00pm -8 HRS-	9:15am-1:15pm -4 HRS-	1:00pm-5:00pm -4 HRS-
	9:00am-11:00am -2 HRS-	11:00am-1:00pm -2 HRS-	1:00pm-3:00pm -2 HRS-	3:00pm-5:00pm -2 HRS-
	*Please indicate the exhibit you wish to represent:*

Food Court

9:00am-5:00pm
-8 HRS-

9:15am-1:15pm
-4 HRS-

1:00pm-5:00pm
-4 HRS-

12:00pm-2:00pm
-2 HRS-

Volunteer Station

9:00am-5:00pm
-8 HRS-

9:15am-1:15pm
-4 HRS-

1:00pm-5:00pm
-4 HRS-

12:00pm-2:00pm
-2 HRS-

YES! I would also like to help out with the following:
Help pack and load trailers with festival items from SAGA's storage WHEN/WHERE: Thursday, November 5, 5:00pm-until finished!
Assist with the festival setup in the Wachovia Atrium. WHEN/WHERE: Friday, November 6, 5:00pm-until finished!
Assist with the festival setup in the Wachovia Atrium. WHEN/WHERE: Saturday, November 7, 8:00am-until finished!
Assist with the festival breakdown in the Wachovia Atrium. WHEN/WHERE: Saturday, November 7, 5:00pm-until finished!

Additional comments:

VOLUNTEER ASSIGNMENT DESCRIPTIONS:

~ Admission booth and raffle ticket sales at various entrances : Must feel comfortable to meet and greet visitors, give directions, answer questions, charge admission, and handle sales of raffle tickets.

~ Cafe/Food court: Food & beverage preparation and sales, order taking, restocking, cleaning up spills, etc. Restaurant/cafe experience is a plus. Must feel comfortable to meet and greet visitors, give directions and answer questions.

~ Children's Activities: Assist with children's activities such as crafts, games, etc.,

~ Cultural Exhibits: In need of people with Scandinavian pride, who are willing to share their country and culture with ScanFest visitors; people able to lend items; set up the cultural display, and/or be available to answer questions throughout the day and be responsible for artifacts on display. Exibits for ScanFest 2009 are: Denmark, Finland, Iceland, Norway, and Sweden, plus "Victor Borge" exhibit, and a "knyppling" exhibit.

~ Festival Breakdown: Duties may include: breakdown of stations and decorations, reloading equipment into cars and trailers, etc.

~ Festival Setup: Assist with Festival setup prior to the event. Duties may include: setting up the various Festival areas, signage and decoration placement, help volunteers and vendors load and unload festival supplies and merchandise from their cars/trailers, running errands and other miscellaneous assistance.

~ Volunteer Station Assistant: Assist the Volunteer Coordinator at the Volunteer Station, or wherever the need is the greatest. Duties may include: checking volunteers in and out, charge admission, handle raffle ticket sales, respond to questions, running errands, helping out wherever needed etc. Must feel comfortable to meet and greet visitors, give directions and answer questions.

All forms must be received by OCTOBER 24, 2009

Thank you for volunteering at ScanFest 2009!

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