Club Administration and Program-Structure

Under the leadership of the Rotaract club president the members of a Rotaract club plan professional development activities, leadership training, community and international service projects, fund-raisers, and social events. It is the role of the club’s board of directors to review and approve these plans.

A Rotaract club’s board of directors consists of the following elected officers: president, immediate past president, vice-president, secretary, treasurer, three directors, and additional officers deemed necessary by the president and the club. The board is the governing body for the club and meets at least once a month. Club members in good standing may attend board meetings as observers.

As a procedural matter, most of the club business should be transacted during board meeting rather than club meeting. The board must report to the membership on all actions taken and policies approved during its meetings. Every board report should be discussed by the membership at the earliest opportunity.

The incoming president should meet with the board of directors prior to taking office to develop a working relationship. The board and the incoming president should review new club activities and discuss successful past activities. The president’s ability to work effectively with the Rotaract board of directors ultimately measures how well he or she leads the entire club.

Much like the board of directors for a business, the Rotaract board of directors ensures that the club will not undertake activities that will risk its financial solvency. It insures that administrative responsibility, member recruitment and fundraising are balanced with programme activities to keep the club active and strong.