1. Election for the offices
of president, vice-president, secretary, treasurer, and directors
shall be held annually prior to 1st March. A Rotaract club year
is the same as a Rotary club year. Those elected shall take office
on 1st July.
2. Nominations of officers shall
be made in writing. Candidate shall be voted upon at the regular
meeting following the meeting at which nominations are made. Voting
shall be by secret ballot. Those candidates receiving a majority
of the votes of the members present and in good standing shall be
elected.
3. In addition to president,
vice-president, secretary and treasurer there shall be elected ....................
directors.
ARTICLE II - Duties of
Officers
Official Duties
1. President : The President
shall preside at all regular and special meetings of the club
and the Board of Directors. He/she shall, with the approval of
the Board appoint all standing and special committees and, in
the event of a vacancy in the Board of Directors, shall, with
the approval of the Board, fill such vacancy by appointment until
the next regular election of the club. He /she shall be an ex-officio
member of all committees. He/she shall maintain communication
with the sponsoring Rotary Club and the District Rotaract Representative
to ensure they are continually informed of all actions taken by
the club.
2. Vice-President : The
Vice-President shall succeed to office of the President in the
event or removal of the latter for whatever cause, and, in the
absence of the President, shall preside at all meetings of the
club and of the board.
3. Secretary : The Secretary
shall maintain all club records. He/she shall keep minutes of
all the meetings of the club and Board of Directors, and provide
copies of such to the Chairperson of the sponsor Rotary Club's
Rotaract committee.
4. Treasurer : The Treasurer
shall have custody of all club funds, maintaining all necessary
records and depositing all such funds in a bank approved by the
Board of Directors. He/she shall report on the club's financial
status at each meeting of the club and shall hold all records
available for inspection by any club member. All disbursements
shall be by cheque and with the signature of two authorised officers.
ARTICLE III - Meetings
Quorum Requirement
1. Meetings of the club
shall not be less than twice a month, and meetings of the Board
not less than once a month, at a time and place suited to the
convenience of the membership.
2. A majority of the members
in good standing shall constitute a quorum at any regular or special
meeting of the club. Any four members of the Board, one of whom
must be the President or Vice-President, shall constitute a quorum
at any meeting of the Board.
ARTICLE IV - Fees and Dues
Fees and Dues
1. The admission for the
new members shall be ................... . Annual dues shall be
.................... per member.
2. All fees and dues must
be paid before a member will be considered in good standing.
ARTICLE V - Committees
Committee Duties
The president, with the
approval of the Board of Directors, shall appoint the following
standing committees :
1. Club Service :
This committee shall be responsible for attendance, membership,
programmes, fellowship, public relations, and such other matters
as may be deemed appropriate.
2. International Service
: This committee shall be charged with primary responsibility
for enhancing knowledge and understanding of worldwide needs,
problems, and opportunities and developing activities to give
service for promoting international understanding and goodwill
toward all people.
3. Community Service
: This committee shall have responsibility for enhancing knowledge
and understanding of community needs, problems and opportunities,
and for formulating and developing appropriate activities for
serving the community (including the university community).
4. Professional Development
: This committee shall be responsible for developing a programme
designed to provide information about a wide cross-section of
business and professions and to stimulate awareness and acceptance
of high ethical standards in business and professional life.
5. Finance : This
committee shall devise ways and means of financing any and all
club activities requiring funds, in cooperation with the appropriate
committee.
The international service and community service committees shall
each have the duty of initiating and
planning one major activity in its field each year which shall
involve all or most of the club membership.
ARTICLE VI - Amendments
Amendments
1. These by-laws may be
amended by a majority vote of the members in good standing at
any regular or special meeting of the club at which a quorum is
present, provided notice of intention to call such a vote is given
at least fourteen days earlier at a meeting of the club at which
a quorum is present, and provided such amendment is approved by
the sponsoring Rotary club.
