FOR COMPLETE INFORMATION ON DOWNLOADING AND UPLOADING PLEASE READ THE Electronic Data Transfer Reference Manual The sending and receiving of the EDT files is done outside of RevCaduceus, but viewing the files and reconciling the claims is done on the Patients screen of RevCaduceus. The following information will assist you in registering with the MOH and setting up the initial connection. REGISTERING FOR EDT SUBMISSION to MOH by Dr Roland Leger — last modified 2007-04-27 Register with the Ministry of Health for EDT service in Ontario, Canada. Ministry of Health and Long-Term Care 1-800-262-6524; 80 Queen St., 3rd Floor, Kingston, ON K7K 6W7; Kingston: 613-548-7981 1. Contact the MOH for your EDT Application package. Complete the application for GONet Electronic Data Transfer EDT Service(3274-84) and EDT Letter of Undertaking and Acknowledgement(3279-84) and mail to the address on the application. 2. OR.... Get EDT forms(3274-84 and 3279-84) off the Web at: http://www.health.gov.on.ca/english/providers/forms/form_menus/ohip_prof_fm.html 3. Wait for notification from the Ministry of Health and Long-Term Care that your EDT privileges have been activated. This will take approximately 2 - 4 weeks upon receipt of your application. You will receive an EDT User Manual, and EDT User ID and temporary password. WHAT YOU WILL NEED * Modem: the direct dial access supports up to 56K modems * Dial up communication software (MOH recommendation is HyperTerminal which is part of Windows) * Telephone line capable of handling data communications * RevCaduceus software has the program features to interface with the MOH reports for this process * Configure your communication software to dial EDT Kingston: 613-544-3883 ADVANTAGES OF EDT * Faster: supports up to 56K modems as of August 2002 * Easier: direct dial access connects directly to Government of Ontario Network log on screen * Easier: ability to attach manual review indicator * Direct: direct data transfer * Time: error reports in 48 hours * Time: longer period after 18th of the month cutoff for submissions * Time: receive RA files and reports from 5th to 7th of the month * Cost Effective: direct dial access requires no set-up fees or monthly administrative fees. * Choice of telecommunications provider: select your preferred long distance carrier POINTS TO REMEMBER * Downtime of MOH server: Sunday 5 am to 7 am * Password changed every 32 days * Must check mail box within 95 days after sign up & check the mail box regularly for it to stay active SETTING UP THE CONNECTION 1. At the Windows screen, click on the START button 2. Go to PROGRAMS to ACCESSORIES to COMMUNICATIONS to HYPERTERMINAL 3. Click on HyperTerminal & when the screen comes up, type in the name of your session (EDT - OHIP) & select an icon & click OK 4. Enter all of the dialing information with the Ministry EDT number: for Ontario, it is 613-544-3883 5. Confirm your information is correct & click on the ‘DIAL’ button 6. Once you have successfully created a connections session, the program will ask if you want to SAVE the connection set-up, when you exit 7. Close out of the HyperTerminal window and set up the desktop shortcut HYPERTERMINAL SHORTCUT 1. At the Windows screen click on the START button 2. Go to PROGRAMS to ACCESSORIES to COMMUNICATIONS to HYPERTERMINAL 3. When you get to HyperTerminal, right click on the one you created 4. Click on ‘SEND TO DESKTOP’ to put the EDT - OHIP shortcut on your desktop for future use SETTING AUTO DIRECTORIES FOR DOWNLOADS 1. Open HyperTerminal by double clicking on the desktop shortcut 2. Click on the CANCEL button of the dial-up for now 3. On the Transfer menu on your computer, click Receive File 4. In the ‘Place received file in the following folder’ box, find the path of the folder: EDT output file, located at C:\Documents and Settings\All Users\Documents\Revolution 1.1.1\EDT output file, in which you want to save the downloaded file (this will hold for future download sessions) *Note: Documents is same as: Shared Documents *Note: If the folder: EDT output file has not been created yet, please follow these instructions: In patients window click your Transfer bouton, then choose: EDT messages(Electronic data transfer) choose; New EDT output file, then cancel. This will create a folder. Restart SETTING AUTO DIRECTORIES FOR DOWNLOADS. * OR In Windows Explorer, find the directory where you want to put your downloads, copy the path in the address box at the top of the screen and paste in the ‘Place received file in the following folder’ box. (this will hold for future download sessions) * To begin a HyperTerminal connection from this screen, click on CALL -> CALL & DIAL For file transfers using HyperTerminal, we recommend Hyperterminal's built-in zmodem utility. This utility is found under the Transfer section on the menu bar. When sending your file, choose "Zmodem with Crash Recovery" and then send your file. ========================================================================================= Invoicing via EDT CONNECTING TO THE GONET Network by Dr Roland Leger — last modified 2007-04-27 Double click the EDT-OHIP shortcut & then click ‘DIAL’ At the GONET screen, type in your login provided by MOH...& enter Type in your password (lower case) ...& enter This password must be changed every 32 days (system will prompt you) Must be between 8 - 16 characters in length Cannot repeat characters (e.g. 01010101 if OK, but not 11001100) Cannot repeat the same password within a one-year period Press enter to bypass the Ministry Information Screen and begin EDT FUNCTION KEYS IN GONET & THEIR PURPOSES You are working in a DOS software in GONET, so these are DOS commands. The mouse doesn’t work. OPTIONS----------- FUNCTION KEYS------- PURPOSE 3 - EXIT----------ESC + 3 -------------Exit to MAIN menu 4 - BACK----------ESC + 4 -------------To go BACK one page (if more than 10 items) 6 - FORWARD-------ESC + 6 -------------To go FORWARD one page (if more than 10 items) 8 - SELNEW--------SHIFT + 8 -----------Select files with a ‘*’ to download or delete 9 - DELETE--------ESC + 9 -------------Delete files marked with a ‘*’ 10 - DOWNLOAD-----ESC + 0 -------------Download files marked with a ‘*’ SEL -------------------------------------File selection area (* = selected) STAT ------------------------------------File status (U = undelivered & D = delivered) SENDING AN INVOICING At the next GONET screen, select # 3 for ‘Ministry of Health Menu’& Select # 1 for ‘Send Claim File’ Press the enter KEY once to get to ‘file name’ & enter the EDT filename created ...& enter again When ‘PLEASE BEGIN UPLOAD NOW’ appears on the screen Go to ‘TRANSFER’ on the Main toolbar and click on ‘SEND FILE’ Click ‘BROWSE’ and select the appropriate invoicing file, find the path of the folder: Submissions-Doctor's name, located at C:\Documents and Settings\All Users\Documents\Revolution 1.1.1\Submissions-Doctor's name, (the name has to match the EDT file name you typed in above) & click OPEN button & then ‘SEND’ to send your invoice file to the Ministry and return you to the main menu where you can send another file, if necessary, or you can download any files waiting for you in your inbox Press # 4 when finished, to LOG OFF & click CALL & DISCONNECT on the HyperTerminal menu ========================================================================================= Remittance Advice & Report by Dr Roland Leger — last modified 2007-04-27 You will first need to connect to the Ministry GoNet and download the RA files to reconcile billing. See Invoicing via EDT for instructions on how to connect the GoNet. DOWNLOADING FILES FROM GONET At the ‘Ministry of Health Menu’ 1. Select # 1 to ‘DOWNLOAD FILE’ 2. Use the up and down arrow keys and select the files you want to download 3. Mark all the undelivered items (U) with a ‘*’ by pressing (shift + 8) 4. Press Escape and then 0 to start the download - the files will transfer to an auto-designated folder (see number 4. in SETTING AUTO DIRECTORIES FOR DOWNLOADS under REGISTERING FOR EDT SUBMISSION to MOH) 5. Once the download for that screen is complete, the screen will return to the Main Menu to start the process again until all files are downloaded 6. To delete all files already downloaded, press (shift + 8) to select the files again 7. Press Escape and then 9 to start to delete, answer ‘YES’ to delete 8. Press Escape + 3 to exit from the EDT system and you must close out the screen to disconnect the modem READING THE FILES DOWNLOADED FROM GONET 1. Open the RevCaduceus Patients Screen(window) 2. FOR MAIN COMPUTER: Click on ‘Transfer’ & click on either i.‘Remittance (to read diskette from OHIP)’ or ii.‘Read EDT output messages’ or iii.‘OBECresponse(from OBEChecking)’ & choose the file you want to open FOR NETWORK COMPUTER: Click on ‘Submission & Remittance’ & click on either i.‘Read EDT Remittance file’ or ii.‘Read EDT output messages’ or iii.‘OBECresponse(from OBEChecking)’ & choose the file you want to open 3. Follow instructions.... you can view and print all reports FOUR TYPES OF FILES TO DOWNLOAD * Remittance Advice (‘P’ files) This file replaces the yellow diskette you received in the mail * Claims Error Report (‘E’ files) This report will be available in your mailbox 2 - 3 days after a submission. * Claims Batch Acknowledgement Report (‘B’ files) This report is available the day after a submission. It is a report stating that the submission was received and will list any errors encountered under the ‘Rejection Reason’. * File Reject Message (‘X’ files) The report would replace the Batch Acknowledgement if the MOH could not process the invoicing. An error code will be present stating the problem with the file that was transmitted. VERY RARE. --------------------------------------------------------------------------------------------- FOR COMPLETE INFORMATION ON DOWNLOADING AND UPLOADING PLEASE READ THE Electronic Data Transfer Reference Manual