GROUP AGREEMENT
Date : February
18 2005
Name of group : Rocket AAA
Address: 2960, des
Hirondelles
La Plaine
Québec
J7M 1K6
Telephone: 418-872-4822,
Fax no:
Contact name : M. Luc
Momastesse
Name of event : Tournoi
Rocket AAA
Official dates of event : 22/04/05 – 25/04/05 & 29/04/05 - 02/05/05
Accommodations:
|
|
Fri
|
Sat 23
|
Sun 24
|
Fri 29
|
Sat 30
|
Sun 01
|
|
Standard room - 2
double beds
|
30
|
30
|
30
|
30
|
30
|
30
|
CHECK-IN & CHECK-OUT TIME
The guest rooms will be at your
disposal from 3:00 p.m. on;
check-out time is noon. Please advise your participants to allow
them to schedule their activities accordingly.
GUEST ROOM RATES
Here are the preferred rates offered
for your group :
|
Room
|
Single Rate
|
Quad Rate
|
|
Standard room - 2
double beds (NF)
|
109.00
|
109.00
|
All rates are quoted in Canadian
Funds and are subject to the Federal and Provincial sales taxes as well as the
Rooming Tax of 2.00$ per room per night.
RESERVATION PROCEDURE
Please advise us in advance of the
reservation procedure by putting in the
box of your choice among the following:
r
rooming list, or
r
individual reservations
GUEST ROOM ATTRITION
|
30 days or
less
|
No reduction
of room block permitted
(100% of room
revenue charged)
|
For any reduction over 30% of total
room nights as indicated in guestroom commitment, Hotel will require payment on
each room for the entire length of stay plus all taxes. All reductions for the room block must be
requested in writing.
CUT-OFF DATE
The above-mentioned guest rooms will
be held for your group until 22/03/05, at which date the hotels will release the
non-confirmed portion of the room block. We will naturally continue to accept
reservations from your participants but subject to availability and prevailing
room rates.
Should you wish to hold confirmed
all or part of the room block, the hotels will require a guaranty from your
organisation.
MEAL FUNCTIONS
To help us provide you with the best
service.....
Served in our restaurant “La Grigliata”
-
Full Canadian hot and cold breakfast
buffet @ 11.99$ per/person.
-
Continental breakfast @ 9.99$
per/person.
-
Hot and cold lunch buffet @ 16.99$
per/person.
-
Table d’hôte dinner from 19.95$ to
28.95$ per/person.
CONFIRMATION PERIOD
As agreed, the above-described
services are reserved for your organisation on a tentative basis until 25/02/05
However, should we receive a
definite request for the same dates, we will immediately contact you for a
decision within the next five (5) days.
In the event that we are unable to
reach anyone from your organisation after several attempts, the hotels reserve
the right to release the space reserved for your group.
If you wish to immediately confirm
the above arrangements, please return a signed copy of our proposal to my
attention along with your deposit.
CANCELLATION OF EVENT
Should group decide to cancel this
commitment after confirmation
|
30 days prior
to arrival date
|
100% of total
anticipated revenue
|
CANCELLATION POLICY
Once signed by both parties, the
present agreement constitutes a binding contract between
Rocket AAA, the Hilton
Montreal-Laval.
If this group is cancelled within 30
days prior to the official arrival date by either party other than for reasons
of war, fire, flood, catastrophe or other acts of God, the party cancelling the
group is liable to the other party for a sum equal to 100% of the estimated
dollar value which would result from bedroom occupancy on the peak night of
requirement as outlined in the agreement.
The value is to be calculated on the basis of the single bedroom rate
quoted to your organisation.
RESPONSABILITY
The Hilton Montreal-Laval Hotel will not be
responsible for any loss or damage caused to equipment, samples, displays or
personal effects during the course of your activity, unless resulting from the
negligence or intentional misconduct of hotel staff.
However, you will be held responsible for any damages
caused to the hotel property or equipment, and the cost of repairs will be
billed to you directly.
Moreover, to help preserve the appearance and minimise
damage to the guest floors and public space, the Hotel does not permit the
hanging of posters, announcements, etc. on walls, columns or furniture. Gummed promotional stickers or labels are
not allowed.
Requests to place promotional materials, signage, etc.
in the Main Lobby or other areas should be directed to and approved by the
Director of Conventions & Banquets.
COORDINATION
OF YOUR EVENT
Upon your acceptance of the present proposal, our
Convention & Banquet Services will take charge of the co-ordination of your
activity and invite you to attend a pre-convention meeting to make sure that
all your needs are met to satisfaction.
We sincerely hope that our proposal will meet with
your approval and should you require any additional information, please contact
me at (450) 682-2225.
Hoping to have the pleasure of welcoming your group,
and assuring you of our full co-operation, I remain,
Yours very truly,
FOR: HOTEL HILTON MONTREAL-LAVAL FOR: Rocket AAA
2005
______________________________ ___________________________
Franco
Pastorino M. Luc
Momastesse
Sales Director
Date : _____________________
cc: Front
Office Manager
