| ARTICLE VI
OFFICIAL PUBLICATION The official publication of the Association is the AORN Journal. ARTICLE VII PARLIAMENTARY AUTHORITY Robert�s Rules of Order Newly Revised is the parliamentary authority of this Association in all cases not covered by these bylaws. ARTICLE VIII FISCAL YEAR The fiscal year of Chapter 1403 of the Association is the annual meeting in June through the annual meeting the following June. CHAPTER BYLAWS � PART TWO ARTICLE IX OFFICERS The officers of this Association are: President, President-elect, Vice President, Secretary, and Treasurer with responsibilities as outlined in the Policy Manual. A. President: Serves as the official representative of the Association and presides at all meetings of the Association and the Board of Directors. B. President-elect: Observes and assists the President in preparation for assuming the duties and responsibilities of that office. C. Vice President: Performs the duties of the President in the absence or inability of the President to act. D. Secretary: Maintains records of the proceedings of all business meetings and affairs of the Association and Board of Directors. E. Treasurer: Monitors the fiscal affairs of the Association and provides reports and interpretations to the membership and the Board of Directors. ARTICLE X BOARD OF DIRECTORS The Board of Directors consists of the officers and 2 elected Board members. It has power, authority, and responsibility to manage the affairs of the Association, except to modify action of the members. ARTICLE XI NOMINATIONS ELIGIBILITY � ELECTIONS TERMS � VACANCIES � REMOVAL Section 1: Nominations A. The Chapter Board of Directors prepares and presents a slate of candidates to serve in elected capacity. B. Nominations for elected officers may be made from the floor at the time the slate is presented, provided that eligibility has been verified and written and/or oral consent to serve if elected was obtained from the nominee and is agreed to at the time of nomination. Section 2: Eligibility A. To be eligible for elective office as Secretary, Treasurer, or a member of the Board of Directors, a nominee must be an active member of the Association for one (1) year immediately prior to nomination. B. To be eligible for the office of President-elect and Vice President, a nominee must have active membership status at least two (2) years prior to nomination. Section 3: Elections A. The Officers and Board of Directors shall be elected by written ballot at the meeting designated for annual elections, and plurality elects. In case of a tie, choice is by lot. Voting shall be by: 1. mailed ballot to the designated election officer, or 2. by ballot on the Chapter Website submitted via internet, or printed and mailed to designated election officer prior to election meeting. B. Any member holding an elective office may not be a candidate for another office unless the current term of the member expires at the impending annual election. Section 4: Terms of Office A. The President-elect is elected every year, serves in that capacity for one (1) year, and then automatically becomes President for a term of one (1) year. B. The Treasurer and one (1) member of the Board of Directors shall be elected in the odd numbered years for a term of two (2) years, and shall serve until their successors have assumed office. C. The Vice President, Secretary and one (1) member of the Board of Directors shall be elected in the even numbered years for a term of two (2) years, and shall serve until their successors have assumed office. D. The term of office begins at the meeting at which the officers are installed. E. No officer or member of the Board of Directors shall serve more than two (2) consecutive terms in the same office. Section 5: Vacancies A. President: The Vice President immediately assumes office. B. President-elect and Vice President: A vacancy in the office of President-elect or Vice President within the first four (4) months is filled by a vote of the Board of Directors from a slate submitted by the Chapter�s Board of Directors. A vacancy occurring after four (4) months shall be filled at the next annual election. C. Any member filling any vacancy for an unexpired term of one (1) year or more is deemed to have served one (1) year. Section 6: Removal Any elected official, regardless of the manner of election or appointment, may be removed by the membership upon two-thirds (2/3) affirmative vote, whenever in its judgment the best interests of the Association would be served, provided the elected official was offered an opportunity to have an unprejudiced hearing, if requested, at which time the elected official was permitted to defend against the removal. ARTICLE XII MEETINGS � QUORUM Section 1: Association Meetings A. Meetings shall be held monthly, except January, July and August. The time and place is determined by mutual agreement of the Board of Directors and the membership. B. Notice of the monthly meetings will be sent to the membership via e-mail and posted on the Chapter Website. C. 10% of the membership, including the Officers and members of the Board of Directors, constitutes a quorum for a business meeting. Section 2: Special Meetings A. A special meeting may be called by the President, or by request of a majority of the Board of Directors, or by request of 10% of the membership. B. The membership shall be notified at least five (5) days prior to the called special meeting. C. The call shall state the purpose of the special meeting, the time, and the place. No business, other than stated in the call may be transacted. Section 3: Board of Directors A. The board of Directors shall meet at a time and place determined by mutual agreement of the Board of Directors. A minimum of two (2) Board Meetings are to be held during the year. B. Special meetings of the Board of Directors may be called by the President or by a majority of members of the Board of Directors. C. Four (4) members of the Board constitutes a majority, or a quorum. ARTICLE XIII COMMITTEES Special Committees: A special committee may be suggested by the Board of Directors and appointed by the President, and cease to exist when the purpose for which it is created is completed. ARTICLE XIV DLEGATES Section 1: Eligibility Delegates and alternate delegates to the annual Congress must have active membership status. Section 2: Representation The delegate count shall be allocated annually to Chapters based upon the ratio of total active membership to total active Association Membership as of June 30, with each chapter having a minimum of one (1) delegate and one (1) alternate delegate. A. Delegates will be chosen by a majority vote of the Board of Directors to determine chapter participation. Delegates must show a desire and willingness to serve as a representative of our chapter at Congress. B. The President is automatically a delegate and serves as chairperson of the delegates. C. The President-elect is automatically a delegate. ARTICLE XV AMENDMENTS Amendments to these bylaws may be made at any regular meeting provided that the proposed amendments have been submitted to all members at the previous meeting, or have been mailed to the membership at least thirty (30) days prior to the vote. Amendments to the bylaws requires a two thirds (2/3) vote of the members present and voting. ARTICLE XVI DISSOLUTION If Chapter 1403 of AORN, the Association of periOperative Registered Nurses, should dissolve, all funds in the treasury will be given to the AORN Foundation or another specified educational endeavor, to be determined by the majority of the membership at the time of dissolution. |
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