THE FUNCTIONS OF APR
1. FLEXIBLE REPORT QUERIES
By categories
By Project
By Saved views
By Part
Performance Metric, GAR Score, Time
Update
Date Project Report menu Standard Report Filters Report Parameters Report Menu Tool
Bar
APR provides information by combining search criteria. You decide what you need to know,
Set your criteria in Standard Report Filters and Report Parameters.
In the ‘Report Menu’ Open a Saved Views gives access to a report screens you use often.
Project Report menu are reports for unique projects.
All are only a click away on ‘View Results’.
2. REPORTS FOR ALL LEVELS AND INFORMATION REQUIREMENTS
APR operates at all levels with increasing level of detail.
Senior Management: Report by Alpha – Overview of all suppliers – all metrics
A consolidated view of all part categories for all metrics
On the other hand the purchasing manager needs to see a category at the supplier level, ex. Category 2: Standard Components.
Part Category 2: Standard Components is Red - Overall, Red for On -Time Delivery, Amber for Order Accuracy, Green for Defect Rate and Red for Price Performance. Question is who is how bad? For that we go to the part category report screen.
Here you see a simple pie chart breakout by number of supplier by GAR Score for each metric. Below is a spreadsheet by supplier. The color gives the rating and the # of order items the volume of parts. Since Western Air International is the least worst of the category supplier let’s review their record
Supplier Report Screen. This is the bridge between the purchasing manager and the purchasing agent. It is also what the Western Air staff would see on their screen. To access the Western Air report screen, simply click on their name.
Here you see a bar chart comparing the supplier’s performance to possible points and the all suppliers in the category. A pop-up showing the actual points appears when the cursor is placed on a bar in the chart.
The supplier’s performance points for all part categories, GAR color box and trend box is in the insert chart.
To see a list of all orders, click Results (view details)
In 4-5 clicks you have gone from a report screen showing the consolidated performance of all suppliers to individual orders. The output fields are customizable.
3. AUTOMATED PERFORMANCE REPORTING
Publishing performance data to the right people is an essential element of any Supplier Management Program. After all, the squeaky wheel does get the grease. This is APR’s approach to this critical function.
a. Recurring Report
The Email report is an automated report to supplier addressees on the e-mail roster. The default setting is once a month and any date selected. It covers a set period of time, which is customizable.
One-time reports can be schedule at and for any time, ex, quarterly, semi-annually, prior to supplier assessment period and scheduled meetings.
b. One-time reports
To set up a one time report, enter the number of days the report is to cover, enter the desired report date and click Save. The scheduling information appears under the Pending APR- Email Reports section.
4. TREND REPORTS AND INDICATORS
APR provides two trend indicators for part categories and suppliers, a trend chart and trend boxes.
a. Trend Chart is a12 month performance report for a part category or individual supplier.
Note: When there is no data for a month, the chart posts a 0 as the number of points.
b. Trend Boxes
The Trend Indicator box compares a Performance Metrics performance for the selected Time Period to a previous Time Period of equal length. Trend indicators are the color boxes to the right of the GAR color code boxes. The trends data is depicted by box color and a marker. An upward trend is a green box with an up arrow; a downward trend is a red box with a down arrow, a no change trend is a yellow box with an equal sign. A blue box with a diagonal stripe means there was insufficient time or no data in the trend period for comparison.
5. PERFORMANCE COMPARISONS BY PART
This report screen shows the consolidated performance of all suppliers providing the selected part.
To view a list of supplies, you open the reports spreadsheet by clicking on a metric pie chart name or pie color.
List here are the individual suppliers and their performance for the selected part. However, when you click on a supplier’s name, the report numbers will be for all parts from the selected supplier.
6. ON-LINE MESSAGING
To support APR’s intent as a tool for enhancing awareness and facilitating communication, it offers an on-line messaging function.
This provides a communication link to suppliers in the WEB site system.
To send a message: Click on the CHOOSE ONE menu drop down arrow and select ‘All Suppliers’ or ‘Select Supplier’, which opens a list of all suppliers. Highlight and click the selected supplier. Type the message text. Browse for and include any attachment. Click SEND MESSAGE.
7. ADMINISTRATIVE CONTROL FUNCTIONS
APR supports changes and administrative functions the user level. The functions necessary to update, revise and manage the program reside in the program.
Tool Bar - Admin Tab
Sub-tabs are: ACTIVITY REPORT – IMPORT DATA – BATCH REPORT – MODIFY PART CATEGORY NAME – USER MANAGEMENT – SET PERFORMANCE POINT VARIATIONS – SET PERFORMANCE STANDARDS – APR E-mail Report.
The ADMIN tab provides an End-User the options needed to manage the program.
a. ACTIVITY REPORT provides numbers on the level of use by approved users, both end-user staff and suppliers.
View Full Activity Report
This screen depicts use by end-user (Development) and supplier. Users are listed alphabetically by company.
b. IMPORT DATA
IMPORT DATA is the process used to send the raw performance data to the APR server and database. Each import is recorded as a separate batch. The time frame for each import reporter batch is determined by the end-user. Reports can be submitted at any time. It is important that the beginning date of an import report not overlap the end date of the previous report. The order must be completed with an acceptance date in order to be accepted by the APR database.
c. Batch Report
(1) The batch report is used to check the accuracy of an end-users data base and the number submitted versus the number received at the server. It calculates the number of orders received at the server, subtracts the number failed (rejected) and determines the number accepted. The total number is the number of entries that were accepted into the data base for all submissions.
(2). Failed (Error Report)
The error report gives a list of the entries rejected during the import process. The end user should use this report to correct data errors and resubmit on a subsequent Import Report.
d. Modify Part Category Name
Modify Part Category Name allows the end-user to change a part category name. Part Category names are entered after the initial IMPORT Report.
To assign or change the category name, Type in the name and click ‘Finish’.
e. USER MANAGER
Enables the end-user to add – remove – edit users and reissue passwords.
f.. SET PERFORMANCE POINT VARIABLES
(1).
The SET PERFORMANCE POINT
VARIABLES option is a tool that enables management to view the impact of
changing the GAR performance criteria and performance points. The program resets all data to the new
standards when
(2) Current Results – New Results
g. . Set Performance Standards
Type in the new vales and click ‘Set Values’. This will change all ratings in the data base from the date of the initial data input.