Present:

This list will be attached to the original Minutes, as  kept in the Secretary’s binder, and available to Quilchena parents on request.

 

September 2004 Quilchena PAC Meeting

 

John M., PAC Chair, called the meeting to order at approximately 7 p.m.  

 

The Agenda was distributed at the meeting. A copy of the agenda is attached to the Minutes.

 

V. Coopersmith reported that about 70 new students entered Quilchena this year, which represents less than those who left the school last year. The start of the year went smoothly after the ESL placements were made.

 

The teaching staff at Quilchena has developed a Leadership Team concept whereby paired English and French classes will host monthly theme assemblies on topics of social, community and other educational interest.

 

Coopersmith confirmed that four tables have arrived from Point Grey and two from Lord Tupper.  Children now have a place to eat their lunches off the floor.

 

Coopersmith invited parents to contact her about any issues or questions they may have.  She has an open door policy.

 

ACTION ITEM: To thank Paul, custodian, for assistance in getting tables and setting them up.   Gift and thank you note suggested.

RESPONSIBILITY:  PAC Executive.

 

Maria T. addressed the meeting about the need for additional funding for ESL materials.  While some materials need replacement because of wear and tear, others have not been returned from prior years.  Numbers of ESL students remain constant.

 

Discussion ensued following the presentation. The discussion included issues such as the option of asking for parents to pay for partial costs of the materials, the heavy cost of these materials in a school with a high ESL population, and the lack of budgetary room that takes this into account.   No decisions regarding funding were made at this time.

 

 

Jean A., PAC Treasurer, explained that money is needed at the beginning of the school year for pre-booking activities, library renewals, and other such continuing expenses.  She asked that a basic budget be adopted for these initial commitments, subject to changes identified each year as needed.

 

Motion: To adopt a basic budget that can be reviewed each spring for the following school year.

Moved, seconded, and carried.

 

Allan asked that the year end financials from the 2003/2004 year be reviewed at the October 2004 PAC meeting.

 

Motion: To review 2003/2004 PAC year end financials in October 2004.

Moved, seconded, and carried.

 

Heather K., PAC Fundraising Chair, reviewed the Annual Quilchena Appeal (“AQA”), suggesting a major blitz approach with clear start and finish dates and a pre-determined goal. 

 

Discussion ensued as to the purposes to which funds would be used.  It was resolved that input would be sought from teachers and parents.

 

ACTION ITEM: Consult teachers and parents about AQA fundraising goals.

RESPONSIBILITY: PAC Executive.

 

Barbara G., PAC Co-Chair, suggested that PAC build a stronger bridge between the class parents, PAC and the teaching staff.  In particular, Class Parents are encouraged to attend PAC Meetings. 

 

ACTION ITEM:  To contact the Class Parents to invite them to a special meeting of the class parents, after they have had a chance to meet with the teacher; and to invite them to the PAC Meeting.

RESPONSIBILITY: PAC Executive.

 

At the beginning of the school year there are a few key volunteer positions that need to be filled, such as hot lunches, the rainy day programs, and website and database maintenance.  To facilitate finding volunteers, it was suggested that the Quilchena newsletter have a regular column on what volunteers are needed with the description of the job.

 

 

ACTION ITEM: Determine volunteer needs and post in Quilchena newsletter.

RESPONSIBILITY: PAC Executive.

 

To be announced.

 

There being no other business, there was a motion to adjourn the meeting.

Motion: That the meeting be adjourned

Moved, seconded, carried.

 

The meeting adjourned at approximately 9 p.m.

 

ACTION ITEMS

1.     To thank Paul, custodian, for assistance in getting tables and setting up.   Suggested gift and thank you note.

2.     Consult teachers and parents about AQA fundraising goals.

3.     To contact the Class Parents to invite them to a special meeting of the class parents, after they have had a chance to meet with the teacher; and to invite them to the PAC Meeting.

4.     Determine volunteer needs and post in Quilchena newsletter.

 

 

 Agenda

 

1.               Introductions

 

2.               Chair’s Report

 

3.               Principal’s Report

 

4.               Treasurer’s Report

 

5.               Priorities for School Year

 

6.               Fundraising

 

7.               Role of Class Parents

 

8.               Volunteers

 

Other Business