Queensland

1.0 Name

2.0 Aims

3.0 Powers and Functions

4.0 Membership

5.0 Vacancies on the Management Committee

6.0 Functions of the Sub-Committees

7.0 General Meetings of the Management Committee

8.0 Annual General Meeting

9.0 Awards

10.0 Reporting

11.0 Funds and Accounts

12.0 Financial Year

13.0 Competition Procedures

14.0 Alteration to Management Procedures

15.0 Cessation of Operations

1.0 Name

1.1 The name will be "Queensland Primary School Soccer"

2.0 Aims

2.1 To provide, foster and develop Soccer within the state schools, non-state schools and other educational institutions affiliated with Queensland Primary School Sport.

3.0 Powers AND FUNCTIONS

3.1 In its role as a departmental committee, the operations of Queensland Primary School Soccer are subject to the policies, practices and directives of Education Queensland, through Queensland Primary School Sport and the Queensland School Sport Council.

3.2 To exercise the general control and management of the administration of the affairs, equipment and funds of the Queensland Primary School Soccer.

3.3 To subscribe to, become a member of and co-operate with any other organization, whether incorporated or not, whose objectives are similar to those of Queensland Primary School Soccer.

3.4 To establish sub-committees consisting of members of Queensland Primary School Soccer to coordinate, investigate and report on any activity or matter it deems necessary.

3.5 To distribute documents for the efficient conduct and administration of Soccer in state schools, non-state schools and other educational institutions affiliated with Queensland Primary School Sport.

3.6 To manage all funds held by Queensland Primary School Soccer in accordance with the Financial Procedures provided by Education Queensland.

4.0 Membership

4.1 Membership of Queensland Primary School Soccer shall be limited to any teacher who has a current registration with the Board of Teacher Registration (Queensland).

4.2 Any teacher is eligible to attend Management Committee meetings as a non-voting participant.

4.3 Any person who is not a teacher registered with the Board of Teacher Registration (Queensland) may be invited by the Management Committee to attend meetings. Such person/s shall not be entitled to vote.

4.4 Membership of the Management Committee shall be:

Voting Members (Maximum of 15)

4.4.1 An Executive consisting of Chair, Secretary and Treasurer.

4.4.2 One regional representative nominated in writing by each of the 12 Regional School Sport Boards.

Non-Voting Members

4.4.3 Any non-voting member appointed by the Management Committee may include:

· Deputy Chair/s

· Assistant Secretary

· Assistant Treasurer

· Life Members

· Members of Sub-committees appointed by the Management Committee

4.5 At the commencement of each year, the Sports Committee will request a representative for the Soccer Management Committee from each of the 12 regions.

4.6 Any voting member of the Management Committee may resign from membership at any time by giving notice in writing to the Secretary.

5.0 Vacancies ON THE MANAGEMENT COMMITTEE

5.1 The Management Committee shall have the power at any time to appoint any member of Queensland Primary School Soccer to fill any casual vacancy caused by the resignation of the Chair, Secretary or Treasurer, until the next annual general meeting.

5.2 A vacancy caused by the resignation of a regional representative shall be filled by the regional school sport board.

6.0 Functions of sub- committees

6.1 Any sub-committee shall in its operations conform to these management procedures and any further conditions imposed on it by the Management Committee.

6.2 A sub-committee shall coordinate, investigate and report on any activity or matter considered necessary by the Management Committee.

Sub-committees may, for example, be established to coordinate state and national championships, seek sponsorship, and prepare budgets.

6.3 Sub-committee members may attend all Management Committee meetings to report on their activities and to assist the Management Committee with the implementation of projects assigned to them.

7.0 GENERAL MEETINGS of the management committee

7.1 The time, date and venue of any Management Committee meeting shall be determined at the previous meeting of the Management Committee. In the absence of any such decision, the time, date and venue of any meeting shall be determined by the Chair or as directed by Queensland Primary School Sport or Education Queensland.

7.2 All members of the Management Committee shall have access to all meetings, whether by proxy or teleconference facilities.

7.3 Teleconference access to all meetings, given reasonable notice of such request for access, shall be made available on a user pays basis.

7.4 A special meeting of the Management Committee shall be convened by the Secretary upon the requisition in writing by not less than one-third of the members of the Management Committee or as directed by Queensland Primary School Sport or Education Queensland. Any such requisition shall clearly state the reasons why a special meeting is being convened and the nature of the business to be transacted.

7.5 The business to be transacted at a Management Committee meeting shall be listed as an agenda to be distributed to all committee members at least 14 days prior to the date of the meeting.

All matters of significance require a notice of motion to allow regional positions to be determined.

7.6 The Chair shall preside at all meetings of the Management Committee. If unable to attend any meeting, the Chair may nominate another member of the Management Committee to chair the meeting.

If the Chair does not nominate another member to chair the meeting, the members present may choose one of their number to chair the meeting.

7.7 At every meeting of the Management Committee a number equal to a majority of registered voting committee members for the current 12 month period shall constitute a quorum. A member is considered to be part of the quorum whether in person, by proxy or by teleconference facility.

7.8 If within half an hour from the time appointed for the commencement of a Management Committee meeting a quorum is not available, the meeting may be adjourned to a time and place as determined by the Chair. Alternatively, the members present may reconvene to discuss the agenda and make recommendations. Such recommendations must be formally endorsed as in 7.11, or at the next Management Committee meeting.

7.9 Between Meetings, the Sports Specific Committee Executive may meet to discuss and rule on urgent matters, provided those discussions are ratified through a postal ballot as is 7.10 or at the next Management Committee Meeting.

7.10 A Postal Ballot may be conducted between meetings to deal with recommendations that may arise. Decisions from Postal Ballots shall be as valid as if it had been passed at a duly convened and held meeting of the Management Committee.

7.11 Issues arising at any meeting of the Management Committee shall be decided by a majority of votes and, in the case of a tied vote, the motion shall be lost.

7.12 Persons eligible to vote shall be entitled to one vote only unless holding a proxy vote. A person may vote in person, by proxy, by teleconference facility or in writing. The appointment of a proxy shall also be in writing and tabled with the secretary prior to the commencement of the meeting.

7.13 The Secretary shall maintain full and accurate minutes of all questions, matters, resolutions and other proceedings of every Management Committee meeting and Annual General Meeting. These recordings are to be available for inspection at all reasonable times by any member who applies to the Secretary for that inspection. For the purpose of ensuring the accuracy of the recording of such minutes, the minutes of every Management Committee meeting and annual general meeting shall be signed by the Chair of the next meeting following a resolution verifying their accuracy.

8.0 Annual General Meeting

8.1 The annual general meeting of Queensland Primary School Soccer shall be held at a date, time and venue where all voting members have an opportunity to vote either in person, by proxy, or by teleconference facility. This may be at the state championship each year, or at another date determined at a Management Committee Meeting of Queensland Primary School Soccer, with notification provided to Queensland Primary School Sport, through the Executive Officer.

8.2 The Secretary shall convene all annual general meetings of Queensland Primary School Soccer by giving at least 28 days notice of such meeting to the members of the Committee. Such notice shall be given to each Regional School Sport Board and by advertisement in Education Views.

8.3 At any annual general meeting the number of members required to constitute a quorum shall be equal to a majority of voting members in accordance with 4.4. A member is considered to be part of the quorum whether in person, by proxy or by teleconference facility.

8.4 The Chair shall preside at all Annual General Meetings. If the Chair is unable to attend any meeting, the Chair may nominate another member of the Management Committee to chair the meeting. If the Chair does not nominate another member to chair the meeting, the members present may choose one of their number to chair the meeting.

8.5 All issues arising at an annual general meeting shall be decided by a majority of votes and, in the case of a tied vote, the motion shall be lost.

8.6 Persons eligible to vote shall be entitled to one vote only. A person may vote in person, by proxy, by teleconference facility or in writing. The appointment of a proxy shall be in writing. Teleconference access to all meetings, given reasonable notice of such request for access, shall be made available on a user pays basis.

8.7 The business to be transacted at every annual general meeting shall include:

§ the receiving of the Management Committee’s annual report and a statement of income and expenditure, and assets and liabilities for the preceding financial year.

§ the election of the Chair, Secretary and Treasurer of the management committee.

§ the confirmation of regional representatives.

§ the awarding of life membership(s)

§ the appointment of a delegate to Queensland Primary School Sport or any other position as determined in Section 4.4.3.

8.8 At the annual general meeting of the Queensland Primary School Soccer, the Executive members of the Management Committee shall retire from office, but shall be eligible for re-election.

8.9 The election of the Chair, Secretary and Treasurer shall take place, using the standard preferential voting system, in the following manner:

· Any two members of the Queensland Primary School Soccer may nominate any other member to serve as the Chair, Secretary or Treasurer

· The nomination, shall be in writing and signed by the member, proposer, seconder and, where school based, signed by the school principal. The nomination shall be lodged with the Secretary at least fourteen days prior to the annual general meeting at which the election is to take place;

· Balloting lists containing the names of the candidates in alphabetical order shall be distributed to all regions seven days prior to the date of the meeting.

· In the case of a tied vote for Chair, the immediate Past Chair will have a casting vote. In the case of a tied vote for Secretary or Treasurer, the Chair has the casting vote.

9.0 AWARDS

9.1 Service Award

§ This award recognises a person’s continued commitment to the QPS Soccer Program.

§ Service Awards will be awarded to representatives of member bodies who have completed ten (10) years of involvement with QPS Soccer.

9.2 Life Membership

Life Membership may be conferred on any person provided the following criteria are met:

§ The nominee has provided a minimum of ten (10) years meritorious service at a QPS Soccer State Championship or Management Committee level.

§ The nominee has also made a significant contribution to the sport at the school/district/regional level.

9.3 Other Awards

As approved by QPSS.

10.0 REPORTING

10.1 A copy of the Management Committee's annual report/activity statement shall be provided to Queensland Primary School Sport by the end of the school year.

10.2 Within four months after the close of the Committee’s financial year, an Annual Financial Statement is to be submitted to the School Sport Unit. (Section 2.1.1 of the Queensland School Sport Financial Operating Procedures – Sport Specific Committees).

11.0 Funds and Accounts

11.1 The funds of Queensland Primary School Soccer shall be managed at all times according to the Queensland School Sport Financial Operating Procedures – Sport Specific Committees.

11.2 An annual budget for the next financial year should be presented at the last management committee meeting of the financial year.

12.0 Financial Year

The financial year of the Queensland Primary School Soccer shall close on 31 December in each year or on a date approved by the Council of Management of Queensland Primary School Sport.

13.0 COMPETITION PROCEDURES

13.1 All competitions and activities of Queensland Primary School Soccer must be approved by Education Queensland, through Queensland Primary School Sport and the Queensland School Sport Council.

13.2 Competition Procedures may be detailed in a separate document of that name and shall include-

· Competition structures, conditions and rules

· Queensland Team selection Policy

· Queensland Team Management selection criteria

· The process for the election of Queensland Team selectors

13.3 Competition Procedures, including alterations, require the approval and/or ratification of the Council of Management of Queensland Primary School Sport.

14.0 Alterations to MANAGEMENT Procedures

14.1 These Management Procedures may be amended, rescinded or added to from time to time by a special resolution carried by 75% of members at a meeting of the Sport Management Committee, or as directed by Education Queensland.

14.2 Any such amendment, rescision or addition by the Management Committee shall only be valid where at least 28 days notice has be given to the members of the Management Committee, and that such amendment, rescision or addition has been approved by Education Queensland, through Queensland Primary School Sport and the Queensland School Sport Council.

15.0 Cessation of Operations

15.1 Queensland Primary School Soccer shall cease operations if: 75% of all members of the Management Committee attending a meeting convened for that purpose vote in favour of a resolution to that effect; or as directed by Education Queensland, through Queensland Primary School Sport and the Queensland School Sport Council.

15.2 If Queensland Primary School Soccer ceases operations in accordance with section 15.1, all remaining assets, after payment of all accounts, shall be transferred to Queensland Primary School Sport.

Contents

Non-Voting Members