Go home1) President :
The president of the network shall exercise general supervision over the
affairs and interests of the network. The president shall have the authority
to represent the network. The president shall preside over all board meetings
and general meetings of the network and he/she shall have the casting vote.
The president shall appoint the non elected board members following his/her
election (as stated above) .
2) Vice-President :
The vice-president of the network shall be elected at the annual general
meeting for a term of one year. The vice-president shall exercise general
supervision over the affairs and interests of the network. He/she will
take the place of the president if the president is unable to attend an
event. In the case which the vice-president is unable to attend any of these
meetings he/she may appoint another board member to act in his/her place.
3) Advisor :
The Japanese Advisor to the network shall be a Japanese person committed
to the objectives of the network. He/she should eve experience in the general
management of the affairs of an organisation such as QIN and should use
this experience in a manner which assists the management and realisation
of the goals of the network. The term of the office of the Japanese advisor
is indefinite, however, this position must be approved every year at the
annual general meeting by a majority of all members casting a vote including
proxy votes, however, he/she may be replaced by a resolution passed at any
general meeting of the meeting.
4) Treasurer :
The treasurer of the network shall be elected at the annual general meeting
for a term of one year. The treasurer shall be responsible for all the monies
of the network and may be called upon by any full member of the network
(by means of a written request to the board) to report the financial status
of the network. All income and expenditure of the network shall be reported
to the treasurer.
5) Secretary :
The secretary of the network shall be elected at the annual general meeting
for a term of one year. The secretary shall be responsible for all records
of the network as follows:
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a) Minutes of all general meetings. The secretary shall be responsible
for taking accurate minutes for all general meetings of the network. In
the event that he/she is unable to attend a given meeting, the secretary
may appoint another full member for the purpose of minute taking. A summary
of each general meeting shall be prepared by the secretary and sent to all
members after the meeting.
(b) Personal Database. The secretary shall be responsible for the compilation
and continuous updating a database of members and potential members for
the use of any department. This database will be compiled with the close
collaboration of the networking department (below).
(c) Database of contacts. The secretary shall be responsible for the compilation and continuous updating of a database of contacts such as relevant companies, government bodies etc. This database shall be made available on request to any member to assist them in realising the objectives of the network.
6) Director of Administration
The director of administration of the network shall be proposed by the newly
elected president and approved by a majority of members at the general meeting
immediately after his/her posting. The director of administration shall
be responsible for the organization of all aspects pertaining to the administration
of the network such as ; acquiring an office and office fixtures etc. Accounting
for all records from other sections. This person should be a long term resident
as this post will probably extend a number of years.
7) Director of Business :
The director of business of the network shall be proposed by the newly elected
president and approved by a majority of members at the general meeting immediately
after his/her posting. The director of business shall be responsible for
coordinating the business department which will be given the charge of running
all business aspects of the network. All actions of the business department
shall be approved by the board, and the department may only commence with
a particular action following the boards approval. The business department
shall be responsible for the following items:
(a) Accounts : Keeping an accurate and true account of all network income
and expenditure under the joint supervision of the treasurer. The accounts
of the network shall be published in the annual report of the network. A
verbal/written report of the network accounts shall be made at all board
meetings. Any full member of the network may review the accounts of the
network if a written request is submitted to the director of business.
(b) Budgeting: Planning, allocation and monitoring of departmental budgets.
All budgets shall be approved by the board members before they can be enacted.
(c) Business events : The organisation and running of all business events
of the network such as seminars, business dinners, trade fair etc.
(d) General Affairs : The business department shall be responsible for all aspects pertaining to the business of the network not already mentioned herein.
8) Director of Social Activities :
The director of the social activities department shall be proposed by the
newly elected president and approved by the majority of members at the general
meeting immediately after his/her posting. The director of social activities
shall be responsible for coordinating the social activities department,
which will be given the charge of running all social activities of the network,
such as canoeing trip, ski/snowboard trip, onsen trip, St. Patrick's Day
events etc. All decisions made by the social activities department shall
be approved by the board, and the department may only commence with a particular
action following the boards approval.
9) Director of Networking:
The director of the networking department shall be proposed by the newly
elected president and approved by the majority of members at the general
meeting immediately after his/her posting. The director of the networking
department shall be responsible for coordinating the networking department
which will be given charge of running all networking activities as follows:
(a) Internal networking : Provides information for all members such as
a proposed magazine, general meeting reports, member directory, organisation
of general meetings etc.
(b) External Networking : Recruiting and education of new members through
advertising, events and any means deemed fit by the department.
(c) Ancillary : All activities pertaining to networking not mentioned above.
All actions made by the department of networking must be approved by the board, and the department may only commence with a particular action following the boards approval.