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The name of the organisation shall be the Kyushu Irish & Celtic Network.
The objectives of the network are as follows:
1. To establish and enhance cultural and commercial links between Japanese
and Celtic communities worldwide;
2. To develop a network of social and professional contacts between members;
3. To sponsor cultural, educational or commercial exchange programs
4. To promote and educate people about various aspects of the Celtic Culture.
There shall be 2 classes of membership:
3.1 Full membership,
3.2 Correspondence membership.
3.1 Full members
3.1.1 Full members shall have the right to one vote at general meetings
of the network. A member who is unable to attend a general meeting can vote
by appointing another full member to act as his/her proxy for the purpose
of casting the said vote. Such proxy votes shall be submitted in writing
to the board presiding over the general meeting and shall be in a manner
acceptable by the board.
3.1.2 Full members shall have the right to be elected to the positions
of President, Vice-President, Secretary or Treasurer of the network or to
be selected by the President to act as a director within the network.
3.1.3 Full members shall have the right to be a member of any department
responsible for the general running and organisation of the network.
3.1.4 Full members shall have special privileges at network events determined by the department responsible for organising the said event
3.2 Correspondence membership
Correspondence membership shall have no special guest privileges at Network
events that are organised by the relevant department@ Any person can apply
for correspondence membership. The term of membership is 12 months. Correspondence
members shall not have the right to vote at general meetings or be elected
to the board. The board shall decide the fee of this membership.
4.1 President, Vice-President, Secretary and Treasurer
Every year in April an AGM will be held to appoint the members for the following
year. An AGM must have at least 30% of members in attendance. A full member
who is nominated and seconded may stand for election for the post nominated
for. The person, who receives the majority of votes, including proxy votes,
will assume that position for the following year.
4.2 Board of Directors
Any full member may be proposed by the newly elected president as a member
of the board of directors. In the event of objections made about that person
a vote must be held. The new board members shall be approved by the majority
of all members eligible to vote, including proxy votes at the general meeting
immediately following the AGM.
4.3 Term of Office
The maximum term a member can hold as president or a member of the board
is 3 years except for the case of the advisor and administrator, whose term
is indefinite, but must be approved every year at the AGM by a majority
of the members casting votes, including proxy votes.
4.4 Vote of No Confidence
If at any stage the member is dissatisfied with the performance of any board
member, a vote of no confidence may be held provided a proposal by at least
10% of all full members is made to the board. The vote of no confidence
will be held at the next general meeting. The board member in question will
be dismissed for his/her post only with a 2/3 majority of all members voting.
Votes of No-confidence can only be inacted when there in a 50% of attendance
of all full members.
4.5 Changes to the Constitution
Changes of the constitution may be made by a resolution of the members only
at any general meeting of the network when a proposal is made by at least
10% of the full members, prior to the general meeting. A 2/3 majority of
the members voting will enable the changes to be made. Changes to the constitution
can only be inacted when there in a 50% of attendance of all full members.
5.1 The annual membership fee shall be determined by a resolution passed by a 2/3 majority, of those entitled to vote at the AGM of the network, including proxy votes.
6.1 The board of directors of the network shall consisit of the following posts: President, Vice President, Treasurer, Secretary, Advisor, Director of Administration and three Department Directors, Director of Business, Director of social activities and Director of networking. The board of directors will comply with that set out in the structure of the network, which will be reviewed at every AGM. The board of directors will be selected and approved every year at the AGM and proposals for new positions reviewed. The board shall vote on issues relevant to the progress and running of the network. The president shall preside over all board meeting and hold the casting vote in the event of an issue not being decided by the board. A person may hold a maximum of 2 posts on the board, however, they may not be 2 elected posts. A board member is required to have a 50% attendance at meetings the year before that person is elected to the board.
7.1 Board Meetings
Minutes of all the board meetings shall be maintained by the secretary and
made available for inspection by any full member upon request.
7.2 General Meetings
A full report by each board member on the direction and works in progress
of the entire network shall be submitted and supplied to all members at
general meetings of the network.
8.1 Board Meeting
The board shall meet when deemed necessary at the discretion of the board
members.
8.2 General Meetings
General meetings of the network shall take place every month. The venues
for general meetings shall be in proportion to the region where members
reside. However, at least one general meeting must take place in each region
in Kyushu per year.
8.3 Annual General Meeting
The AGM shall take place every year in April and the board determines the
location. The purpose will be to elect the President, Vice-President, Secretary,
Treasurer and Board members, and also to discuss the events of the previous
year and the future direction of the organization.