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STAFF NORMS

Major proportion of the recurring expenditure of a polytechnic is spent on staff salaries. Staff norms should emphasize on processes of recruitment, deployment and development as well as appraisal.

The norms stipulated are primarily for an institution with regular courses. These norms will have to appropriately modified for programmes offered as part-time, sandwitch pattern, single discipline/ technology or based on multi-point entry and credit system or distance learning mode.

6.1	Qualification and Experience of Staff
	As prescribed by AICTE from time to time.

6.2

Teaching Staff

Staff structure of an institution will depend on factors which primarily include curriculum Structure, work schedules (weekly semester and annually), student intake, disciplines offered, instructional methods and, media employed, student contact hours, group and class sizes and co-curricular and extra-curricular activities requiring staff time involvement and training, and development of staff themselves. It is recognised that some of these factors will vary from state to state and from institution to institution. Hence, only such major factors which are broadly common to institutions across the country are considered in stimulating the staff structure. Within the stipulated structure flexibility to take into account the variable institutional factor is permitted, so long as such flexibility contributes to efficiency, effectiveness and promotion of excellence.

Additional teaching and technical staff for new courses may be provided as per norms.

6.2.1

Weekly Work Schedule

Total institutions hours per week	40 hrs.
Student contact hours in formal training	33-36 hrs.
Student centered activities (Library studies, guidance and counselling, seminars etc.)	08-10 hrs

6.2.2

Annual Work Schedule

Polytechnics should also offer a minimum of 90 days of instructions, of average of 5 hours/ day where working is 6 days/week, or 75 days of instructions of average 6 hours/day where working is 5 days/week in class room, laboratory, workshop and field work per semester excluding End-of term examination,preparatory and other holidays.

6.2.3

Group and Class Size	Student : Teacher
Theory lecture class	40 to 60 : 1
Tutorials	20 : 1
Lab. practical/workshop/drawing	20 : 1
Project work	05 : 1

6.2.4

Teachers of polytechnics have to perform a variety of tasks which include formal instruction in class rooms, tutorial classes, laboratories and workshops, preparation of instruction, assessment and evaluation of student work, counselling and guidance of students and other developmental activities. Any prescription for precise distribution of work and working hours for each type of activity could be counter productive. Each institution has to deploy personnel and allocate work, considering accomplishment of institutional goals and objectives and meeting as far as possible individual competence, preferences and interest. The breakdown of workloads specified below has therefore to be treated as a guideline with scope for flexibility.

SNo.	Activity	Hours per week
SNo.	Activity	Principal	HOD	Lecturer & Sr. Lecturer
1.	Contact Hours (instruc.)	04	12	16-20
2.	Preparation, Assessment, Evaluation	03	06	12
3.	Administration, Research Guidance & Counselling Developmental Activities etc.	29-33	18-22	08
		36-40	36-40	36-40

6.2.5

Student-staff (teacher) ratio

The student-staff ratio will depend on (i) teacher time required for formal instruction requiring student contact (ii) student time devoted to formal learning requiring teacher contact and (iii) class sizes for different forms of instruction. The student staff ratio will have to be worked out for specific curricula. The teaching load may be such that it should not be allowed to rise beyond 16:1. However, desirable ratio is 11:1.

6.2.6

Staff Pattern-Categories

i.	Principal and Teaching staff
ii.	Workshop staff
iii.	Technical and supporting staff
iv.	Library,instructional resource production centre and computer staff
v.	Administrative staff
vi.	Miscellaneous staff including maintenance staff

6.2.7

Teaching staff cadre

The cadre structure should be as follows:

i.	Lecturer
ii.	Senior Lecturer
iii.	Head of Department/ Lecturer (selection grade)/ Workshop
iv.	Principal

Note: The Training and Placement Officer and Workshop Superintendent will be equal in cadre to Head of Department.

6.2.8

Cadre Distribution - Flexibility

The distribution of Lecturer and Senior Lecturers in the Engineering departments, Science & Humanities will depend on the workload of the different departments based on the curriculum structure. Flexibility in the distribution between Teachers and Senior Teachers is permitted so long as such flexibility is for meeting the specific needs of the institution in terms of job requirements. The ratio of Senior Teacher to Junior Teacher may be 1:3 normally.

6.2.9

Training and Leave Reserve

To enable institutions to sponsor teacher for staff development programmes and to allow teachers to avail leaves to which they are entitled, it is necessary that adequate reserve capacity of teachers is available. Each institution will have such reserve capacity in accordance with leave training reserve sanctioned by Central/ State Governments from time to time.

6.2.10

Selection and Recruitment of the Teaching Staff

The position of Lecturers should be filled up through an open selection process. The post of Senior Lecturers and Lecturers (selection grades) shall be filled by promotion from the cadre of Lecturers. An All India Qualifying Examination is intended to be set up for assisting in the process of selecting agencies of States and Institution should adopt reliable and valid procedures for selecting candidates on the basis of competence-knowledge, skills, attitudes and values required for the profession, adhering to the stipulation regarding qualification and experience.

6.2.11

Performance Appraisal System

A performance appraisal system for teachers should be set-up, well integrated with the institutional functioning, and this should lead to the identification of individual training and development needs. This should also enable the identification of faculty members whose performance is outstanding. Such performance and excellence should be well-recognised and rewarded All institutions should introduce a system for performance - appraisal conforming with the guidelines formulated in this regard.

6.2.12

Training and Development

Teachers will be provided with the opportunity to improve their qualifications through quality improvement programmes. these programmes should be industry oriented and practice based. A variety of short term courses should be offered for professional development of the teachers working at different levels.

Efforts should be made to identify faculty training need for their professional development.

Facilities created at Technical Teachers Training Institutes and other selected centres should be made use of for the purpose of faculty development.

Training of faculty in relevant industries should be considered as most essential requirement.

6.3

Workshop and Technical supporting staff

The workshop and technical supporting staff are categorized into the following:

1.	Workshop staff
2.	Laboratory staff

6.3.1

Workshop Staff

The workshop staff are categorized into the following

i.	Workshop Superintendent (HOD rank)
ii.	Foreman (Lecturer rank)
iii.	Workshop Instructor
iv.	Workshop Attendant

Note:

1.	In case of Engineering & Technology courses where there are workshops, number of Foremen will vary from institution to institution. The ratio between the Foremen to workshop instructor may be 1:5.
2.	Number of workshop Instructor will depend on the work load in the workshop. For a workload of about 25 hrs/ week in a workshop, one Instructor is recommended. However, the number will also vary based on different trade. Atleast one workshop instructor is recommended for one trade.
3.	It is proposed to have one attendant for 3 workshops.

6.3.2

Laboratory Staff

The laboratory staff are categorized as:

i.	Laboratory Assistant
2.	Laboratory Attendant

The laboratory assistant shall be responsible to the faculty member-in-charge of the laboratory in all matters connected with running, maintenance and upkeep of the laboratories.

There should be atleast one laboratory assistant in each laboratory.

In art based courses, there should be one studio assistant for each studio.

Keeping in view of the above general guidelines, efforts should be made to workout laboratory assistants/ studio assistants as per the functional requirement of the institute. Optimum utilization of resources should always be kept in mind.

It is proposed to have one laboratory attendant for each department.

6.4

Library, Learning Resource Centre and Computer Centre Staff

Following staff is recommended for the above:

6.4.1

Library Staff

Category of Staff	Number
Librarian	1
Asstt. Librarian	1
Library attendant	2

6.4.2

Learning Resource Centre Staff

Category of Staff	Number
Draftsman	1
Graphic Artist	1
Audio Visual Technician	1

6.4.3

Computer Centre Staff

Category of Staff	Number
Computer Programmer	1
Computer Operator	1
Computer Section Attendant	1

6.5

Administrative Staff

Following staff is recommended for this purpose:

Category of Staff	Number
Registrar cum Accounts Officer	1
Office Superintendent	1
Sr. Stenographer/PA to Principal	1
Accountant	1
Assistant/UDC/Steno-typist/ LDC/ Computer Operator/Typist	As per requirement
Store Keeper	1
Record clerk/LDC	1
Driver	1
Reprographic Machine Operator	1

6.6

Miscellaneous Staff

Category of Staff	Number
Campus Supervisor/ Jr. Engineer/Estate Assistant	1
Physical Training Instructor	1
Electrician	1
Gardeners	4
Department & Class room Attendants	6
Store Attendant	1
Watchman/Chowkidar	6
Peons	6
Safai karamchari	2

Note: The above supporting staff mentioned in 6.3. to 6.6. should not be considered as rigid stipulation. The number can be worked out keeping in view the functional requirements.