The Office of Medical Education (OME)

Location: Biological Sciences Learning Center, Suite 104

Address: 924 East 57th Street, Chicago, IL 60637-5416

Telephone: (773) 702-1939

Hours: 7:00 A.M. to 6:00 P.M.

http://ome.bsd.uchicago.edu

The Office of Medical Education is your main administrative resource. Just about any problem you have can be handled somewhere in this office.

Some things the OME does:

Counseling for medical and graduate students

Applications and admissions to the BSD

This includes joint degree programs and students applying for MSTP

Financial Aid

Registration

Committee on Promotions

Academic record keeping

Student Programming

• Orientation programs
• Student lotteries (for clerkships, etc.)
• Dean’s Council
• Freshman retreat
• Match day activities
• BSD ceremonies
• Career planning
• Senior advising and Dean’s letters for residency application
• Humanism in medicine conferences
• Summer research programs
• Recruitment activities
• Letters of recommendation for scholarships, awards, away electives, etc.

Important Players on the OME team (with "tip-of-the-iceberg" introductions to how they function in your life as a Pritzker medical student):

• In addition to being the ‘Overseer of the Land’ on all administrative issues related to the OME, she is an accessible resource to everyone because of her open door policy. Oh, and by the way, she’s known for being ‘soft’ on students.

• In addition to being your best connection to a meeting with Dean Wood, she is the third year student travel reimbursement guru and the family medicine clerkship coordinator. In her ‘spare’ time, she coordinates the 4^th year ERAS process. You will get to know her very well by the time you graduate.

• In addition to managing the finances and human resources for the OME, when you spend your own money on an approved student program expense, she is the person to see to get it back. She will also play an important role during your 4^th year on all of your licensing issues. Equally as important, when you want to know what’s ‘really’ going on in the OME, she is the person who can tell you.

Assistant Professor, Anesthesia and Critical Care

• In this new role, Dr. McDade will work to enhance the recruitment and enrollment of minority medical students to Pritzker, to develop programs to assist our students from multicultural backgrounds with identified curricular challenges, to contribute strategies for departmental recruitment of minority house staff and faculty, and to participate at regional and national levels in the development of programs for medical students from diverse cultural backgrounds. And in his spare time, he is an attending in the operating room and enjoys his research on sickle cell disease.

Professor of Clinical Medicine

• In addition to providing advice and counsel for all students, she teaches in three courses in your curriculum, chairs the academic promotions committee, oversees the NRMP and ERAS processes, and authors the Dean’s letter. In her ‘spare’ time she is an attending in the section of pulmonary and critical care and the director of the internal medicine residency program.

• In addition to being our good will ambassador and student advocate, she has the longest institutional memory in student programs and is THE person to whom the rest of us go for advice. She, too, has an open door policy. She works closely with Dr. McDade on minority recruitment and multicultural issues. In her spare time, she oversees every single student program across all four years — from freshman orientation all the way through to graduation.

• In addition to providing support to the deans for student programs and multicultural affairs, she is your primary connection for getting an appointment with Dr. McDade. She coordinates the Summer Research Program and makes sure you receive your stipends. She also responds to the requests for certification of past medical school graduates.

• In addition to making sure you all get registered for the right courses, she makes sure you receive credit for taking them. With Rosita, she coordinates the information for the promotions committee. At the beginning of each quarter, she will help you remember to avoid late fees and restrictions by completing changes to your schedule within the time allotted.

• In addition to providing support to Rosita Ragin and Holly Humphrey, she can help you get an appointment with either of them. Most of you will get to know her well because of her huge involvement with the Dean’s Council and its many student groups of well run activities in which you participate.

• In addition to handling the visiting student program, she assists the Dean’s letter process, proctors NBME subject exams, and handles pager assignments for third and fourth year students. She also compiles and publishes your elective bulletins and the summer research opportunities.

• In addition to her role in managing the curriculum and assisting faculty with their interests in improving the quality of their teaching, she oversees activities related to the Clinical Performance Center where students are evaluated on their clinical skills. In her ‘spare time,’ she is an investigator working in the demonstration and education components of private and federally funded grants in several departments in the Division.

• She coordinates all programs utilizing SP’s for teaching and assessing clinical skills in the Clinical Performance Center. Each of you will come to know her during your Clinical Skills courses in the first two years and then again in the clinical biennium for the end-of-clerkship experience. Where else can you go to meet ‘real’ actors? During your fourth year, you will be invited to participate as ‘actors’ in programs for the first year students.

• In addition to staffing the curriculum committees, she arranges all classrooms, creates your quarterly "week-at-a-glance" schedule for the first two years. She will secure passwords to the hospital computer system when you get to the third year, and she facilitates your critical evaluation of every educational experience you’ll encounter.

• He works behind the scenes to generate reports from the data that has been collected from you to share with the curriculum committees, course directors, and chairman of the teaching departments. He assures that your data is accurately compiled and given to the people who can make a difference in your education.

• He works behind the scenes to create the forms used to rate the faculty and courses and performs the work of scanning all this data and sometimes deciphering which bubble you truly meant to darken. He processes over 30,000 forms between the medical school, the undergraduate, and graduate courses in the Division, as the basis for curricular and teaching improvements.

Financial Aid Office

Location: BSLC Room 104

Hours: 8:30 a.m.-5:00p.m. M-F

Telephone: (773) 702-1938

The Pritzker School of Medicine administers financial assistance to approximately 70% of the enrolled students during the academic year. The office publishes a Financial Aid Handbook for medical students which provides information on policies, procedures, and sources of financial aid. The office also maintains the Financial Aid Resource Guide which lists numerous outside sources of aid. Please consult these publications for details on your responsibilites in the financial aid process.

University Student Loan Center

Location: Above the bookstore (58^th & Ellis) on the fourth floor

Hours: 9:00 a.m.-3:00 p.m. M-F

Telephone: (773)702-6061

This is the main loan distribution office of the University. Certain medical school loan checks are picked up here, and you may also use this office for loan exit interviews, etc.

Bursar’s Office

Location: 101 Administration Building (58^th & Ellis, across from the bookstore)

Hours: 9:00 a.m.-3:00p.m. M-F

Telephone: (773) 702-8000

This is where you will make payments on your tuition account and pick up most of your loan refund checks. You can also cash personal checks here (with UCID) for amounts up to $100. The fee for this service is 40 cents per 50 dollars cashed.

Registrar’s Office

Location: 103 Administration Building (across the hall from the Bursar’s office)

Hours: 9:00 a.m.-3:00 p.m. M-F

Telephone: (773) 702-7891

You will use this office to obtain official transcripts and clear restrictions on your account. Actual registration for medical school classes, however, is taken care of in the Office of Medical Education. The University Registrar’s office also publishes quarterly time schedules of all classes offered in the University. These will come in handy when you plan your elective time. Finally, there are two computers (one in the Registrar’s office, one in the Bursar’s office) where you can look up your own transcript and billing information. Try using these before waiting in line to ask questions.