Princeton Rod and Gun Club, Inc.

http://www.geocities.com/princetonrodandgun

 MONTHLY MEETING MINUTES

DATE:  9-19-04                                                                          CALL TO ORDER: 1235 HRS.

OFFICERS PRESENT:

           X    Joe Conrey (President)                        X   Steve Fitzsimmons (Vice-President)

           X   Chuck Wilkins (Treasurer)                  X   John D. Hance (Secretary)

TRUSTEES PRESENT:

                         John Conrey               X    Al Massa               X    Mr. John Bloom

MEMBERS PRESENT:

J. Moritz, D. Moore, W. Cheesman Sr., W. Cheesman Jr., M. Cronin, S. Cronin,                D. Osmun, Mr. W. Toy.

READING OF THE LAST MEETING MINUTES:   X   APPROVED        DISAPPROVED

CORRESPONDENCE:   NONE

CABIN COMMITTEE:           REPORT             X    NO REPORT

TRAP COMMITTEE:            REPORT              X    NO REPORT

SICK COMMITTEE:              REPORT              X   NO REPORT

WAYS AND MEANS COMMITTEE:               REPORT          X   NO REPORT

BUILDING AND GROUNDS COMMITTEE:       X    REPORT           NO REPORT

Building and Grounds Committee Chairman J. Hance gave the following report:

• 2 new vinyl storm windows have been installed in the meeting room by Joe Ryan. Another window will be installed at a later date.
• 2 new screen doors have been installed by Joe Conrey.
• The fireplace was permanently sealed with cinderblock by Joe Ryan in order to install our wood stove. His assistants included Joe and John Conrey, M. Burley,            S. Fitzsimmons, Mr. A. Massa, J. Moritz and D. Moore. The wood stove will be installed at a later date.
• Propane furnace has been installed by J. Moritz and D. Moore. The interior propane connections have been made. The flue pipe and cold air return connections will be made at a later date.
• The leaking shower valve has been replaced with a new fixture, thanks to J. Moritz and D. Osmun.
• The antenna to the kitchen TV was reconnected by D. Osmun.
• A work weekend will take place on October 16^th & 17^th 2004. Food and beverages will be served. The agenda includes giving the cabin a thorough cleaning, removal of any and all junk that has accumulated over the years, installation of shelves in the trap house for clay birds and targets and maybe some painting. A list will posted and the items completed will be checked off. Any member who cannot attend the work weekend should check the list on their next visit and make every effort to see that remaining items are completed.
• A notice was posted to all members to please take all of their garbage home with them when leaving the club. The garbage that we have been placing outside the cabin has been the target of roaming wildlife and has created a mess on numerous occasions. Now that we no longer have our fireplace/garbage disposal and leaving the garbage in the club creates an unsanitary condition, the removal of trash by the members using the cabin will be necessary. At this point in time, it does not appear necessary to take home any aluminum cans or glass bottles, provided they are in a sealed plastic bag and placed outside in a can upon your leaving.
• A notice to the membership informing them of the work weekend will be sent out via E-Mail or verbally with a phone call by the Secretary sometime in the near future.   

BY-LAWS COMMITTEE:            REPORT           X    NO REPORT

OTHER COMMITTEES:   NOTHING

TREASURER'S REPORT:        X     REPORT                       NO REPORT

                                                       X     APPROVED                  DISAPPROVED

BEGINNING BALANCE:  $5848.21        ENDING BALANCE:  $6372.35

The following report was given by Treasurer C. Wilkins:

• Some members have still not made the balance of their dues payments that were due at this meeting. Since this is a violation of the motion that was made and passed at our July 18^th 2004 meeting, a motion will most  likely  be made at the October 16^th 2004 meeting by the Treasurer and Secretary that the hunting privileges of these members be suspended for the 2004 deer season. As for the members who have not made any dues payments for the year, they will also be dealt with at the October 16^th meeting.

• The Treasurer will send out notices to all delinquent members informing them of their pending status with the club.

Expenses:

• Tax bill from Woodland Township is pending.
• Power bill from Connective Electric is pending.
• Joe Ryan’s parts bill for the materials needed to seal the fireplace and installation of the new windows was partially offset by his membership dues owed.

Income:

·        Some of the members present brought their membership dues up to date.

MEMBERSHIP/APPLICATIONS/RESIGNATIONS:

·        Final reading of the membership application for Lee Gronikowski. He was approved. He is sponsored by Chuck Wilkins.

·        Final reading of the junior membership application for Pat Conrey. He was approved.

·        Application for the junior membership for Matt McMullen. Matt Cronin is his sponsor and grandfather. It was determined the no second reading was necessary, and he was approved.

ELECTIONS:  NOTHING

OLD BUSINESS:

• Don Osmun reported that he had contacted Star Propane and inquired about our obtaining a 500 gallon fuel tank for our needs.
• John Hance reported that he had contacted Suburban Propane about a 500 gallon fuel tank. There would be no cost to bury the tank if we dig the hole. However, Surburban would require us to sign a 5 year contract with a 750 gallon minimum purchase per year. If we were not able to meet the terms of the contract for fuel usage, a $1267.00 “back out fee” would be charged. If we were to purchase a 500gal. tank outright, the cost would be $1300.00. We would be responsible for the installation of the tank, including obtaining all the necessary local and state permits.
• J. Hance also reported that he was waiting on a return call from Amerigas, our current vendor, for their proposal on upgrading to a 500 gallon tank.
• After a brief discussion of all the above listed options, it was decided that we scrap the idea of obtaining a 500 gallon propane tank and research the installation of 2 additional 100 gallon tanks, giving us a 300 gallon total capacity. The Building and Grounds Committee will continue its research.

NEW BUSINESS:

• A motion was made and passed by the members present to issue a check in the amount of $307.94 to Jack Moritz. This is to reimburse him for the out of pocket expenses incurred for the purchase of parts needed to replace the shower valve ($70.00), for the furnace plenum ($65.00) and other parts and materials for the furnace installation. Jack noted that there will be additional purchases he will have to make to complete the furnace installation, such as; the return air duct work, the flue pipe, duct work to provide heat to the large restroom and misc. parts and accessories.
• The members present expressed their thanks to Jack for all the time he has put in on the furnace installation. His expenses only cover the parts; he has donated all of his labor.
• The October 2004 monthly meeting will be on Saturday, October 16^th in conjunction with the work weekend.

OTHER BUSINESS:  NOTHING

ADJOURNED: 1301 HRS.                                                                  John D. Hance, Secretary