MONTHLY MEETING MINUTES

DATE: 2-15-04 CALL TO ORDER: 1235 HRS.

OFFICERS PRESENT:

X Joe Conrey (President) X Steve Fitzsimmons (Vice-President)

X Chuck Wilkins (Treasurer) X John D. Hance (Secretary)

TRUSTEES PRESENT:

EXCUSED John Conrey X Al Massa X Mr. John Bloom

MEMBERS PRESENT:

W. Frister, G. Markuson, W. Cheeseman Jr., James “Matt” Cronin, D. Osmun, A. Caruso, Mr. T. Geherty Sr., B. Bodine, J. Moritz

READING OF THE LAST MEETING MINUTES: X APPROVED DISAPPROVED

CORRESPONDENCE: NONE

CABIN COMMITTEE: X REPORT NO REPORT

In the absence of Cabin Committee Chairman T. McCarty, President J. Conrey gave the following report:

New propane furnace has been delivered, thanks to Jack Moritz. Furnace has a 155,000 Btu. output. Installation will be sometime in the future. Installation of additional propane tanks was discussed. If we opt for a 500gal. in-ground tank, we will be responsible for installation. Tank would have to be installed at least 10 ft. from the building. It was agreed that all options would be explored.

TRAP COMMITTEE: REPORT X NO REPORT

SICK COMMITTEE: REPORT X NO REPORT

WAYS AND MEANS COMMITTEE: REPORT X NO REPORT

BUILDING AND GROUNDS COMMITTEE: REPORT X NO REPORT

BY-LAWS COMMITTEE: REPORT X NO REPORT

OTHER COMMITTEES: NO REPORTS

TREASURER'S REPORT: X REPORT NO REPORT

X APPROVED DISAPPROVED

BEGINNING BALANCE: $4903.04 ENDING BALANCE: $5145.69

Treasurer C. Wilkins gave the following report:

Expenses:

$139.00 to McElven Fuel
$229.00 To Connective Electric

Other:

We now have 38 dues paying Members.

APPLICATIONS/MEMBERSHIP:

Regretfully, Kris Austin has withdrawn his application for Jr. Membership.

ELECTIONS: NOTHING

OLD BUISNESS:

Motion passed to pay J. Moritz $350.00 for new propane furnace.
Sportsmen Challenge is still on for March 28, 2004. See President J. Conrey for more details.

NEW BUISNESS:

Rickey Jones donated small clothes dryer.
Donation of a propane space heater by J. Conrey.
Wood stove donation by Walt Cheeseman Jr.
Discussion of “Quiet Time” after midnight during Deer Week.
Motion was made by J. Hance to form a new “Buildings and Grounds Committee”. The addition of this Committee to the existing club By-Laws would be stated as follows: “ The Building and Grounds Committee shall be composed of: The Cabin Committee Chairman; the Club Treasurer; One (1) Executive Officer or Trustee and up to two (2) members in good standing. The Club President shall serve as a member Ex-Officio and shall appoint one (1) member of the Committee to serve as Chairman on a yearly basis. The duties of the Committee would include, but not limited to: The routine maintenance of the building and its contents and all exterior grounds of the club; They shall prioritize the needs for club improvements; They shall solicit, review and recommend work to be done by outside contractors; They shall schedule the dates and agendas for work details and work weekends; The Chairman or his designee shall submit a report at all monthly club meetings for general membership approval; The Committee shall have the power to spend monies not to exceed a predetermined amount , set by the membership, for necessary club repairs without prior general membership approval; Any expenditure that exceeds this predetermined amount for emergency repairs will require a majority vote of the Committee”. A motion was made and passed by the members present to approve the By-Laws change.
A motion was made and passed to set an amount of $250.00 that the Building and Grounds Committee can spend without prior general membership approval.
A motion was made and passed to purchase twelve (12) PRG camo ball hats and twelve (12) PRG hunter orange ball hats for the amount of $311.00. The hats will be available to all members for a cost of $15.00 each. As in the past, Steve Fitzsimmons will be in charge.

OTHER BUISNESS: NONE

ADJOURNED: 1300 HRS. John D. Hance, Secretary