Microsoft Outlook Express Tips #6



*1. FORM A NEW ATTACHMENT--PART 3 OF 3

June 22nd, 1999

In the last two tips, we showed you two different methods of 
attaching files to new messages: by using the paperclip icon 
from the toolbar and by cutting and pasting from Windows 
Explorer. Today, we show you an even faster way: Just drag 
and drop in Explorer: 

- 1. Click Compose New Message. 
- 2. With both the Windows Explorer window and the New Message
     window visible, click the file you want to attach and hold
     the mouse button down. 
- 3. Still holding down the mouse button, drag the file into
     the New Message window; release the mouse button. The
     file appears as part of the new message. 
- 4. Compose the message as usual and click Send.


*2. SAVING ATTACHMENTS--PART 1 OF 3

June 23rd, 1999

In previous tips, we've shown you several ways to attach files 
to your e-mail messages. But what do you do with the 
attachments somebody sends you? Well, if you want to keep an 
attachment, you first have to save it to your own hard drive. 
You can do this in several ways. Here's the first: 

- 1. Open the message. 
- 2. Right-click the attachment and select Save. 
- 3. Specify where on your hard drive you want to save
     the file. 
- 4. Click OK. 

It's all yours now. (Tip-in-a-tip: You probably also noticed 
that right-clicking gives you several other options, like Open, 
Print, and Quick View. You could have selected any of these 
commands, too.)


*3. SAVING ATTACHMENTS--PART 2 OF 3

June 24th, 1999

In the last tip, we showed you how to save an attached file to 
your hard drive by opening the message and right-clicking the 
attachment. But if you want to save a little time, you can save 
files without even opening the message: 

- 1. Click the message to select it. 
- 2. Choose File + Save Attachments. 
- 3. Specify where on your hard drive you'd like to save
     the file. 
- 4. Click OK.


*4. SAVING ATTACHMENTS--PART 3 OF 3

June 25th, 1999

In the last two tips, we've shown you two different ways to 
save an attachment to your hard drive--by right-clicking the 
file and by using the File menu. Believe it or not, we have 
another way you can save an attachment. In this technique, 
you use the Preview Pane: 

- 1. Click View + Layout. 
- 2. Make sure that both Use Preview Pane and Show Preview
     Pane Header are selected. Click OK. 
- 3. Select the message containing the file. 
- 4. Click the paperclip icon in the upper-right corner of the
     Preview Pane. 
- 5. Click the paperclip icon again. A dialog box asking if you
     want to open or save the file appears. 
- 6. Choose Save to Disk. 
- 7. Specify where on your hard drive you want to save the file.
- 8. Click OK. 

In this method, the file is saved without being opened.


*5. WHO NEEDS YA ANYWAY?

June 28th, 1999

Say you want to hold on to a message but don't want the 
attached file hogging up space in your Inbox. Seems like you 
should just be able to delete the attachment, right? 
Wrong--sort of. Although there's no conventional way to delete 
an attached file, you can forward the message (and only the 
message) back to yourself. 

- 1. Open the message. 
- 2. Click Forward. 
- 3. Address the message to yourself. 
- 4. Right-click the attachment and select Remove.
- 5. Click Send. 

There you go! You should now have a new message, 
sans attachment.


*6. I TOLD YOU NOT TO CALL ME HERE

June 29th, 1999

What if you want to send messages through one e-mail address 
but have replies sent to another e-mail account, perhaps your 
personal account? Simply specify a different Reply To address 
in your e-mail: 

- 1. Choose Tools + Accounts. 
- 2. On the Mail tab, select your mail server. 
- 3. Click Properties. 
- 4. On the General tab, type in the e-mail address you want
     the replies sent to. 
- 5. Click Apply; then click OK. 

-From now on, any time someone replies to your e-mail, 
the reply goes to this address.


*7. SAVE ME! -- PART 1 OF 2

June 30th, 1999

Outlook Express' folders are a handy way to save messages, but 
they're not your only option. If you want to keep all your 
messages from your cat fanciers club in with your letters to 
the fan club (saved in Microsoft Word), there's no reason not 
to. Just save it in whichever directory on your hard drive 
you choose! 

- 1.  Select File + Save As. 
- 2.  Open the e-mail. 
- 3.  Navigate to the directory where you wish to store
      the file. 
- 4.  Choose a name (the default will be the message subject). 
- 5.  Click on Save. 

You probably noticed that the file was saved with a *.eml 
extension. Why is this important? When you double-click to open 
that file, it will open up in Outlook Express just as if you 
had OE open.


*8. SAVE ME! -- PART 2 OF 2

July 1st, 1999

In the last tip, we showed you how to save a message outside 
Outlook Express folders as an .eml file. You can also save it 
as a text file, which will allow you to edit it, paste it into 
other documents, and so on. 

- 1.  Open the e-mail. 
- 2.  Select File + Save As. 
- 3.  Choose a name (the default will be the message subject). 
- 4.  Navigate to the directory where you wish to store
      the file. 
- 5.  In the dialog box Save As Type, choose the option Text
      Files (*.txt) 
- 6.  Click on Save.


*9. ENOUGH, ALREADY

July 2nd, 1999

Have you been getting e-mails with subject lines like "Britney 
Spears is the coolest"? Maybe it's time to get your teenage 
daughter her own e-mail account. Here's a quick way to add it.

- 1.  Go to Tools + Accounts + Add and select Mail. 
- 2.  Follow the directions of the Internet Connection Wizard.


*10. THE NAME GAME

July 6th, 1999

Unless you've already turned into a complete nerd, you haven't 
started thinking of people, or referring to them, by their 
e-mail address. Let's say you want to send a message to your 
Uncle Lou. It may be easier for you to think of him as Louis B. 
Frankelheimer III rather than crazylou@isp.com. Well, there's 
good news. You don't have to remember everyone's e-mail address 
off the top of your head. Once you've entered it into your 
Address Book, Outlook Express remembers their e-mail address 
for you. You just have to start typing the name, and OE fills 
in the rest. 

To get this feature up and running: 

- 1. Click Tools + Options + Send. 
- 2. Place a check in the box next to Automatically complete
     e-mail addresses when composing. 
- 3. Click OK. 

Now the next time you're composing a message to Uncle Lou, 
just start typing his name and Outlook Express will do the rest.


*11. CALL ME WHATEVER YOU WANT -- PART 1 OF 2

July 7th, 1999

In the last tip, we showed you how to activate Outlook Express' 
AutoComplete feature, so you didn't have to remember Uncle 
Lou's e-mail address. Turns out, you don't even have to 
remember his full name! (A good thing, as his full name is 
Louis B. Frankelheimer III). When you enter him as a contact in 
your Address Book, you can enter in a nickname. When it comes 
time to send him a message, just start typing Uncle Lou, and OE 
will know who to send it to. 

- 1. Click on Address Book 
- 2. Open Lou's contact information. 
- 3. In the Nickname box, enter Uncle Lou (or whatever
     nickname you'd like). 
- 4. Click OK. 

Note that as long as Uncle Lou's full name is in the Display 
Name box, his full name will be show up on the actual message.
