2003-2004
POLYTECH Band Trip
Gatlinburg,
Tennessee
April
28, 2004 - May 2, 2004
January 20, 2004
Dear
Parent/Guardian:
This year, the POLYTECH Band will be going to Gatlinburg, TN, for the annual spring trip from Wednesday, April 28, 2004 to Sunday, May 2, 2004. The cost of the trip will be $375. The POLYTECH Concert Band will perform on Friday and the Marching Band will march in a parade on Saturday.
This packet will provide up-to-date information regarding the trip. Please read everything carefully, and keep in mind that some information is subject to change, and there may be addenda to the information.
Also included with this letter are three pages that need to be signed and returned. The first is the REFUND POLICY. This states the rules set forth for refunding money if you decide not to go on the trip after making payments. If you have not done so already, please turn that form in before you leave tonight. The second two pages, AGREEMENT FORM and FINANCIAL RESPONSIBILITY AGREEMENT, need to be signed and returned before you leave tonight, if you have not done so already.
If you have any questions about the trip, please feel free to contact Mrs. Hernandez or myself.
Thank you,
Eric J. Greco
Director of Bands
(302) 697-3255 x310
This
packet has been put together to hopefully answer all questions you may have
regarding the trip and to let you know what is expected from everyone.
Understand the purpose of the trip and comply with its regulations
Thoroughly prepare for and put forth 110% effort for performance
Cooperate with and abide by the instructions of the director and chaperones
Care for uniforms, instruments, and equipment
Concern for one’s personal health and rest, and respect the rights of others
Favorably represent the school, the band, and oneself
All organized activities are required
Never leave the immediate area of any activity without the consent of the director
Stay together in all activities. Do not separate from the group unless specific permission is given to do so. NEVER GO ANYWHERE, AT ANY TIME, ALONE. Always be with a group or at least one other person.
No smoking, drinking, drugs, or any other conduct that is contrary to the spirit of the trip. If caught doing any of these activities, you will be punished according to school rules. You will may also be removed from the band upon our return to Delaware.
Any student who break trip rules, or who must be spoken to several times for the same negative action, or who have behaved in a manner contrary to the best interest of oneself, the band, the adults, or the school will be dealt with accordingly. Do not be the one that has to be told to behave!
Put forward your best image always. Conduct yourselves to the highest standards of POLYTECH at all times. You are representing YOU, YOUR BAND, and YOUR SCHOOL.
Chaperones are functioning as advisors to help you and to help the director. You will treat them with the respect they deserve.
Please notify Mr. Greco and/or Mrs. Staats, our band nurse, if you are taking any medication(s). A form needs to be completed by your parent or guarding before departure.
*NOTE: THIS IS A SCHOOL FUNCTION. Any Discipline action that must be taken will correspond to the discipline code of the school. Severe problems will warrant severe action. The school Alcohol and Drug Policy will be in effect at all times. If a student violates a rule, he or she can be placed under room arrest. The student will not be allowed to leave the room to participate in any activities. A chaperone will monitor the room at all times.
1.
Students will be given one tag for luggage, one tag for their instrument
case, and one tag for a carry-on.
2.
No luggage will be permitted on the bus unless it is properly tagged.
3.
Uniforms are to be hung on a hanger and placed in the garment bag.
NO UNIFORMS ARE TO BE PACKED IN THE SUITCASE!!!
4.
All garment bags are to be marked on the outside with the student’s
name for quick identification.
5.
We are only taking 1 bus this year, so we will have less room for
baggage. Please use a reasonably
sized suitcase. If your suitcase is
too big, you will be asked to call home and have a smaller one brought to you
before you can load the bus.
1.
ALL CASES MUST BE TAGGED!
2.
Flag poles will be stored in the lower luggage compartment
3.
Flutes and clarinets will be stored in the upper compartments in the
seating area.
4.
EACH PERSON IS RESPONSIBLE FOR HIS/HER OWN EQUIPMENT, INSTRUMENT,
LUGGAGE, AND GARMENT BAG. PERSONALLY
MAKE SURE THAT ALL OF YOUR POSSESSIONS ARE LOADED AND UNLOADED!!!
1.
Students may wear comfortable clothing when the buses depart Woodside for
Gatlinburg. However, you are to be
respectively dressed for when we stop at rest stops.
2.
When in Tennessee, dress respectively.
Jeans will be permitted. DO
NOT wear anything that is against the dress code of POLYTECH.
3.
Dress for the CONCERT will be CONCERT BLACK: BLACK pants,
WHITE button down tux shirt, BLACK bow
tie, BLACK socks, BLACK shoes.
NO EXCEPTIONS!!!
4.
Dress for the PARADE will be MARCHING BAND UNIFORMS, BLACK socks,
and BLACK shoes.
1.
Each time you board the bus, you are expected to sit in the seat you were
assigned. Co-ed
seating may occur DURING THE DAY ONLY!!!
2.
Board the buses ON TIME after each stop.
Do not make us wait for you!
3.
Do not wander away at rest stops. Do
not get involved in shopping or any activity that will make you late for
boarding.
4.
NO FLASH PHOTOGRAPHY ON THE BUS.
This distracts the driver, who is responsible for the lives of everyone
on the bus.
5.
KEEP THE BUSES NEAT AND CLEAN. Use
the trash containers available and keep the luggage rack neat.
6.
UNLESS PERMISSION IS GRANTED, THE ONLY DRINK ALLOWED ON THE BUSES IS
BOTTLED WATER. THE BOTTLE MUST
HAVE A LID ON IT.
7.
Be considerate of others who may be resting, doing homework, etc.
8.
Loud or boisterous behavior will not be tolerated.
9.
CD Players, MP3s players, etc, may be used with HEADPHONES ONLY!!!
10.
When someone is using the microphone or giving instructions, sit quietly
and pay very close attention so you do not miss any important directions or
information. We are on a time
schedule with reservations at specific times.
11.
Use bus restrooms ONLY IF NECESSARY.
The bus “sewage” will be with us until the end of the trip.
There will be several rest stops en route.
12.
Mr. Greco must approve any video/movie before it can be viewed.
“R” rated movies are not
permitted.
1.
Room assignments WILL NOT be changed.
2.
CHECK YOUR ROOM WHEN YOU CHECK IN!!!
Make sure there are no damages. If
anything seems damaged or out of place, report it to a chaperone
immediately to avoid any additional charges to your bill.
3.
Everyone in the room will be responsible for the conditions of the room,
the equipment in the room (TV, towels, remotes, phone, etc.), and the
cleanliness of the room. Any
damages or missing items will be paid for by ALL of the students in the room.
Keep the room clean!
4.
Do not go exploring in the hotel! Stay
within the area of your room, the banquet hall (for breakfast), or the pool (for
the pizza/pool party).
5.
NO BOYS ARE PERMITTED IN
GIRLS’ ROOMS AND NO GIRLS ARE PERMITTED IN BOYS’ ROOMS.
6.
Be in your designated room at the required times and BE QUIET!
7.
Do not leave your room after final evening check.
Your rooms will be taped to make sure you do not leave your room.
In the event of an emergency and you need to leave the room, see a
chaperone so you and your roommates do not get penalized.
8.
No one is permitted in any room but the one to which he/she is assigned
after final evening check.
9.
Outgoing telephone calls and pay television will be turned off in your
room so you will be unable to accumulate any unwanted charges.
If you need to call home, see a chaperone to take you to the main lobby
to use a pay phone. If room-to-room
calling is being abused, that will also be turned off.
Guards
will be on site each night.
They are there to:
1.
help in case of emergency.
2.
keep people away who are not part of the group.
3.
see that students remain in their rooms after curfew.
4.
quiet any excess noise.
1.
Pack most of your items the night before.
2.
Set your luggage in the hallway, prop your door open, and have your key(s)
ready to give to the chaperone.
3.
Double check that you have everything that belongs to you.
Once we leave, we will NOT go back.
4.
DO NOT LEAVE UNTIL A CHAPERONE
HAS INSPECTED YOUR ROOM AND HAS GIVEN YOU PERMISSION TO DO SO.
| REFUND POLICY | AGREEMENT FORM | FINANCIAL RESPONSIBILITY AGREEMENT | TENTATIVE ITINERARY |
| PAYMENT VOUCHER |