Phoenixville Area GPO Meeting

Phoenixville Area YMCA

November 1, 2004

 

Handouts:

·     November Meeting Agenda

 

Introduction & Financial Report:

·     Meeting Began At 7:10 PM.

·     Murdina opened the meeting and Marsha reviewed current financial status as follows: There is $10,851 in checking; $6,300 is owed for leotards and warm-ups. Total also includes assessments and individual account balances.

 

Fundraising

·     The Candle Fundraiser is finished.  Products will arrive in 4-6 weeks.  Profit: $940.

·     Wawa Hoagie coupons are now available.  Email Marsha Beatty to request coupons.  Coupons cost $3; girls make $1 profit per coupon.  Money needs to be paid up front.

·     Julie Jacobsen proposed a jewelry fundraiser.  Profit is 15% and free jewelry is provided based on total amount ordered.  Catalogue reviewed by meeting attendees.

·     Joanne Tofani announced that candy and bulb fundraisers are under consideration for Spring.  An email will be sent regarding the possible popcorn fundraiser.  The minimum order is 350 units so sufficient interest is required.

 

Holiday Show

·     A new date is being considered: either January 21^st or 22^nd.  Brooke will check on availability of the gym for those dates.

 

Holiday party

·     Although the date for the Holiday Show will change, the gym is still reserved for the Holiday Party.  Practice is over at 7:00 PM on Friday.  The kitchen, gym, and Y Zone are reserved.

·     The budget for the Holiday Party requires $5 per family for siblings.

·     Attendees voted that food will be provided for the Holiday Party by “pot luck” donations.  Sign up for volunteers is required.  GPO will provide hoagies, chicken nuggets, etc…

·     Lisa Wohlgemuth still has paper products from last year.

·     Volunteers to coordinate party: Eileen Csongradi and Jane Jacobsen. Pollyanna: $10 gift limit.

·     Team captains are organizing a Big Sister/Little Sister program.  Murdina emphasized that Big Sister/Little Sister gifts are not supposed to be extravagant.  A small item with a card is all that’s required.  The main purpose is to get the team acquainted with each other.  The spending limit is a few dollars.

 

Holiday Practice Schedule

·        Practice schedule from the meeting agenda handout:

§        NO PRACTICE – November 25th & 26th.

§        NO PRACTICE – Dec 24th, 27th, 28th & 31st.

§        Level 4 – Dec 29th/30th 4:00-5:30

§        Level 5/6 – Dec 29th/30th 4:00-6:00

§        Level 7-9 – Dec 29th/30th 5:30-8:30

·        Note: There will be a practice the Wednesday before Thanksgiving.

·        There will be a Level 4 practice change.  Level 4’s get bumped a lot because it is during class time.  It is preferable to have them practice 2 days a week with the rest of the team.  The new schedule will allow them to be there when the rest of the team is there.
New Level 4 schedule starting January 4^th:

§        Tues. TIME TBA & Friday 5:30-7:00

§        NO Wednesday

 

Meets

·        November Meet: Sunday November 14^th, Level5/6 at Upper Bucks:

§        Level 5 – Report time 8:00 am.

§        Level 6 – Report time 12:30 pm.

·        Home Meet:  Sunday December 12th:

§        $10 food donation per family due to the GPO by December 1^st, 2004.

§        Budget really requires $13, but we will try $10 to start and increase next time if required.  Remember that sign ups are separate from the $10 donation.  EVERYONE must volunteer time and participate in donating baked goods.

§        The scoring system software is outdated and a new program is required.  Two options are pro-score and score master.  Score master costs approximately $300.  Attendees voted to purchase Scoremaster scoring software.

§        Sale Table at Home Meets:  While in Reading, Murdina will look for leos to sell at meets.  Pencils, pens, scorebooks are also needed, and items for siblings such as hot wheels cars, etc., could also be sold.  We can try items at the home meet to see what works for league championships.

·        There is a Level 4 State Meet.  Many YMCA’s in the western part of the state said they would not attend because of the dates.  As a result, we may have to switch the dates for our league championships.  New dates could be March 5^th/6^th or April 9^th/10^th.

 

Leotards/Meet Uniforms

·        Leotards will be arriving this Friday.  (Murdina may pick them up, but will let Jane Robey know if she does).

·        Coaches require girls have matching socks for meets if the girls want to wear them.  Level 4’s must match,  Level 5’s &  6’s must match and Level 7-9 need to have matching socks  Murdina asked that parents look for socks when visiting local stores.

·        Make sure girls have their hair done when they get to the meet PRIOR to warm ups. 

 

Camcorder/Digital Camera

·        Video cameras on temporary loan have been used recently in the gym to show girls where they are making mistakes or to help them improve.  The coaches’ experience is that on-the-spot video feedback is a powerful tool.  Murdina asked if anyone had a video camera, or suggested that one could be purchased.  Linda Cordes volunteered to donate a used digital camcorder.

 

Thanks to Christy Hilliard for donating a new computer!

 

Attendees:

 

Louise Yeager	Julie Jacobsen	Katie Marini	Angie Ng
Ken Williams	Cathy Terstappen	Maureen Paul	John Veneziale
Karen Holl	Marie Fazio	Christie Hilliard	Linda Cordes
John Szkaradnik	Jane Jacobsen	Joanne Tofani
Michelle Benner	Eileen Csongradi	Jane Robey