2005 PFT Meeting        PACIFIC FISHERIES TECHNOLOGISTS CONSTITUTION

 

 

NAME OF ORGANIZATION

The name of the organization shall be "PACIFIC FISHERIES TECHNOLOGISTS".

 

PURPOSE OF ORGANIZATION

The purpose of the organization shall be to provide a medium of exchange of technical and scientific information among fisheries technologists, and those interested in fisheries technology, by holding meetings for the presentation of papers and discussions of technical scientific matters relating to the fisheries industries and to collaborate with research institutes, universities, and governmental agencies engaged in fisheries work. 

 

MEMBERSHIP

Membership shall be open to anyone interested in fisheries technology.  Emeritus members shall be: (1) currently retired, (2) active participants in past PFT meetings, (3) recommended by any PFT member, (4) designated by the Executive Committee, (5) identified in the membership database.  All past Presidents, Secretaries, and Treasurers shall be designated emeritus members when they fully retire, and charged registration at the student/emeritus rate.

 

ATTENDANCE AT MEETING

There shall be two kinds of meetings: "Open" and "Members Only".  Visitors shall be welcome to all "Open" meetings but shall be excluded from "Members Only" meetings.  A quorum for the transaction of any business, including the election of officers, shall be two-thirds of the membership attending the meeting.  

 

MEETINGS

The regular annual meeting will be held in a six-year rotation in the following order:  (1) British Columbia, (2) Alaska, (3) Mexico, (4) California, (5) Oregon, and (6) Washington.   The membership may decide to insert another location in this sequence on a one-time basis.  Duration and time of meeting shall be left to the discretion of the Executive Committee.  Special meetings may be held at any time or place at the discretion of the Executive Committee. 

 

OFFICERS

The officers of the organization shall consist of a President, Secretary, Treasurer, and an Executive Committee of  Regional Representatives who shall reside in British Columbia, Washington, Oregon, California, Alaska, Hawaii, and Mexico respectively.  There shall be an At-Large Representative who may reside anywhere within the membership range of this organization.  The President, Secretary, Treasurer, Keeper of the Checkbook, past President, past Secretary, and past Treasurer shall be the 9^th, 10^th, 11^th, 12^th, 13^th, 14 ^th, and 15^th members of the Executive Committee.

 

DUTIES OF THE OFFICERS

1.        President - The President has the responsibility for establishing the time and place of the annual meeting, for arranging and presiding at all meetings, and for the content of all meetings. 

 

1.        Secretary - The Secretary is the chief assistant of the President.  The Secretary is responsible for maintaining and distributing a current membership list, any correspondence needed with respect to PFT meetings and assist, as needed, in planning and arranging of annual meetings.

 

2.        Treasurer - The Treasurer is responsible for collecting dues, maintaining the treasury, and for registration at the annual meeting.  Other responsibilities include: payment of all bills in a timely manner, maintaining proper and up-to-date financial records, and transfer funds and final annual balance sheet to Keeper of the Checkbook.  Also assist the President, as necessary, in planning and arranging of annual meeting. 

 

3.        Keeper of the Checkbook - The Keeper of the Checkbook has the responsibility of maintaining financial records, carrying out a yearly audit and arranging for advance transfers of funds to the local treasurer, as needed, for planning and execution of annual meeting.  The office of Keeper of the Checkbook will provide stability for long term purposes and demands of the treasury.

 

4.      Area Representatives and Representative-At-Large - The Representatives are responsible for assisting the President by arranging for speakers, maintaining liaison with members in their areas, and advising the President and Secretary of conflicting meetings. 

 

5.      Executive Committee - The Executive Committee is the governing body of the PFT and has the primary responsibility of recommending a slate of new officers for approval by the membership.

 

NOMINATIONS

The outgoing Executive committee shall nominate the next President, Secretary, Treasurer,  Keeper of the Checkbook, and  Regional Representatives.  No one who has held the office of President, Secretary, or Treasurer may be nominated for any of these offices until the expiration of two years after they have held such office.  The position of Permanent Treasurer shall be for at least five years. Additional nominations may be made from the floor.

 

ELECTIONS

Elections shall be carried out at the annual Business Meeting and presided over by the Executive Committee.  Voting shall be by a show of hands.  The President will cast the deciding vote in case of a tie and announce the names of the elected officers. 

 

DUES

Annual dues shall be ten ($10.00) dollars per year.  Annual dues will be waived for emeritus members who have retired from active work.  The executive Committee will decide registration charges for the annual meeting.  Membership in good standing may be maintained by paying the annual dues.  Members, except emeritus members who have not paid dues for two consecutive years will be removed from the mailing list. 

 

AMENDMENT OF THE CONSTITUTION

Amendment of the constitution may be effected by a two-thirds vote of members at any annual meeting. 

 

Amended February 14, 1978                   (Added California to rotation)

Amended March 31, 1981                       (Increased dues to $5.00/year)

Amended February 28, 1984                   (Added Alaska to rotation)

Amended May 29, 1987                          (Exempted emeritus members from paying annual dues and defined Emeritus members)

Amended February 3, 1993                     (Added office of Treasurer, Permanent Treasurer, and increased dues to $10.00/year)

Amended February 8, 1994                     (Added Mexico to rotation)

Amended February 24, 1998                   (PFT members voted in favor of filing as a non-profit organization.  The Permanent Treasurer position has been dissolved.  There will be a Keeper of the Checkbook)

Amended February 25, 2003                   (Changed list of meeting locations from five-years to six-years and put in order of current sequence)

Amended February 25, 2003                   (Added description and requirements for emeritus members)

Amended February 25, 2003                   (Added Keeper of the Checkbook to Executive Committee and included a description of duties) 

Amended February 25, 2003                   (Emeritus member information added under MEMBERSHIP)

Amended March 2, 2004             (Added “when they fully retire…student/emeritus rate.” Under MEMBERSHIP)

Updated March 11, 2004