MINUTES OF THE PHS ’65
FOUNDATION MEETING
ON JULY 19, 2003
HELD AT THE MANABAT
RESIDENCE,
AYALA ALABANG,
MUNTINLUPA CITY
1. Call to Order – The meeting was called to
order by Pres. Rene Alarcon at 1:00 PM.
2. Invocation – Ms. Rose Estrabillo led the
invocation for a productive meeting.
3. Attendance
– Ms. Erly Estandarte, the Asst. Secretary called the roll of the officers and
trustees. The following officers and
PHS’65ers were present in the meeting and are listed hereunder as their names
appear on the Attendance Sheet:
3.1 Erlinda Aquino Estandarte 3.10 Edita E. Reyes
3.2 Flora Manguera Urquico 3.11 Rosario B. Estrabillo
3.3 Vivian Bacani Gonzales 3.12 Enriqueta F. Manabat
3.4 Florence M. Albano 3.13
Renato M. Alarcon
3.5 Ester D. Balagtas 3.14
Humbelina M. Castro
3.6 Milagros A. Lingat 3.15 Eloisa L. Valerio
3.7 Pastora A. Tiomico 3.16 Jimmy H. Tecson
3.8 Soledad G. Santos 3.17
Jose C. Lalisan, Jr.
3.9 Gloria
F. Hernandez
4. Reading
and Approval of the Minutes of Meeting on Feb.22, 2002 – The Secretary read the
minutes and the following revisions were made:
4.1
In Item 9, delete the words
“used air conditioners” because Com. Didi Domingo donated P20,000 instead of
two air conditioners.
4.2 In
Item 10, add Mr. Marcial Morales the list of trustees of the Foundation.
4.3 In
Item 13, add that after Com. Didi Domingo turned over her P100,000 donation,
she was given one booklet of official receipts for her fund raising within BID.
4.4 In
Item 7.7, the Graduate Study Program for PHS Mentors” should read “Mentoring
the Mentors”. The same correction
should be made on Item 8.
4.5 In
Item 10, Danilo Galang’s position should read “Vice President for International
Affairs & US Treasurer”. Ms. Gloria
Feliciano Hernandez shall be included as Assistant Auditor, and Mr. Marcial
Morales as Trustee.
4.6 In
Item 14, mention that Limay Mayor Nelson David shall also be issued a
Certificate of Appreciation.
4.7 In
Item 15, Application Fee to the Philippine Council for NGO Certification should
be P10,000 instead of P1,000.
4.8 In
Item 15.6, mention that Ms. Valerio, seconded by Ms. Estrabillo, moved that the
P45,000 funds allotted for landscaping and tree planting be realigned for the
repair of Rooms 11 and 14.
4.9 Under
Item 15, add that it was resolved to register the Foundation as a member of the
Philippine Bakers’ Association (PBA) and assign Ms. Priscilla Amurao Romero
(Precy) as liaison officer of the Foundation with the DTI for the donation of
baking equipment to the Foundation.
4.10 Under
Item 5, instead of “vinyl tiles”, say “ceramic tiles”.
4.11 Add
in Item 15.6 that the amount needed for the repair of Rooms 11 and 14 is
P120,000, and so far the funds available total P109,300 (which came from $1155
or P59,000 from the US, P45,000 realigned from the PHS Landscaping Project,
P35,000 from the PTA Pres. Domingo del Castillo, and $100 (P5300) from Ms. M.
Carmelita Mercado Rogacki. We are still short by P11,600.
4.12
In Item 7, add Ms. Marilyn de Guzman as Co-Chair of the Fellowship
Committee. Also add the Sunshine
Committee with Ms. Edith Reyes as Chairperson. The members include Ms. Mila
Lingat, Ms. Vivian Gonzales, Ms. Rose Estrabillo, Ms. Erlie Estandarte, Ms.
Nitazal Lazatin and Ms. Ludy Odejar.
4.13 The
Board approved the following amounts of donations to be given by the Sunshine
Committee: P3000 cash donation when a member or immediate family of a PHS’65
member dies, P1500 worth of flowers when a close relative of a member dies; and
a basket of fruits worth P500 when a member or his/her immediate relative gets
sick and confined in hospital.
5. Pres.
Rene Alarcon presented the Foundation’s mid-year accomplishment report (please
see Annex 1). One of the accomplishments reported by the Pres. was the
Foundation’s being able to get 446 used but still serviceable chairs and 4’
x16’ corkboards from the Centro Escolar University which is working for its
quality certification (ISO 9002) as well as 20 sets of toilet bowls and 10
lavatories complete with fixtures.
These donations are worth about P200,000; however, the Foundation
incurred hauling expenses (for the truck, driver, assistants and motor
fuel) of P11,967, an unplanned
expense. Ms. Baby Manabat moved for the
approval of the expense and the allocation of P11, 967 from the general fund.
The motion was seconded by a number of attendees and the motion was carried.
6. Committee
Reports: Since Pres. Alarcon did a
good job reporting the status of the various projects of the Foundation, it was
deemed that there was no need at that time to go over the various committee
reports again. However, some comments or additional information were provided
by some of the Committee Chairs.
7. Finance Committee: Ms. Manabat reported
the following:
CASH
ON HAND (As of July 18, 2003)
BPI Magallanes Gold Savings Account : PHP
1,487,253.34
BPI Magallanes Dollar Savings
Account: US$ 6,566.29
BPI Magallanes Current Account
PHP 75,278.01
ALLOCATED
FUND BALANCES
Scholarship Fund PHP 51,481.35
Feeding Program
US$ 1,000.00
Computer Livelihood Center &
Office PHP 100,000.00
8. Feeding
Malnourished Children Committee Chair Rose Estrabillo reported that the cost of
feeding one malnourished child is P1000 for 90 days. The Program has planned to support 23 malnourished children in
San Juan and 50 in Mansgold for the total budget requirement of P73,000. Funds available are P20,000 from PAGCOR and $1,000 from Mr. Rene Medina, a 1967 PHS
graduate.
9. Ways
and Means Committee Chair Lisa Valerio confirmed that she will donate P30,000
on the 3rd week of November to support the PHS Annual Talent
Contest. She reported that a letter has
been submitted to the PCSO requesting for support for the Medical and Dental
Missions of the Foundation. PCSO has
not responded yet. The date for the
Medical and Dental Missions will depend on when PCSO replies and donates funds
to the Foundation for the missions.
10. Ms.
Sol Andasan Santos reported that this year’s Annual Talent Search will include
two categories for teacher-participants, viz. Group Singing and Group
Dancing. In addition, an incentive
prize will be given to the Teacher/Coach of the Champion. Someone suggested that Ms. Flora Manguera
Urquico, a faculty member of the UST College of Fine Arts, be tapped to judge
the on-the-spot painting contest.
11 The
Board approved Dan Galang’s and Marilyn de Castro-de Guzman’s suggestion that
the Foundation shoulder the cost of administrative expenses for the
scholars. Ms. Valerio informed that Ms.
De Guzman donated $100 for the administrative cost of the scholarship program.
12 The
Board also approved the hiring of a part-time PHS’65 Foundation staff who will
man the Foundation Office either for 8 hours x 3 days a week or 6 days a week
for 4 hours a day at P250 per 8-hr day, for a total of P3000 per month.
13. The
Board also approved the joining by the PHS’65 Foundation of the Federation of
PHS/JHSHS Alumni Association.
14 The
President said he will target the approval of the Foundation’s tax exemption by
the 4th Quarter of 2003.
15. Adjournment
Pres. Rene Alarcon adjourned the meeting at 4:15
PM.
Prepared by:
Humbelina
M. Castro
Secretary