MINUTES OF THE PHS65
FOUNDATION MEETING
ON FEBRUARY 22, 2003
HELD AT THE MR. GOLF
RESTAURANT,
SAN FERNANDO, PAMPANGA
1. Call
to Order The meeting was called to order by Pres. Rene Alarcon at 3:00 PM.
2. Invocation
Capt. Andy Calica then led the Invocation for a fruitful meeting.
3. Welcome Remarks VP for Internal Affairs
Rose Estrabillo delivered the welcome remarks giving special welcome Ms. Edna
de los Reyes from Sacramento, Ca. and newcomers to Foundation meetings, Ms.
Flora Manguera Urquico.
4. Attendance
Ms. Pastora Tiomico then called the roll of the officers and trustees.
The following officers
and PHS65ers were present in the meeting and are listed hereunder as their
names appear on the Attendance Sheet:
4.1 Ludivina de Guzman
4.2 Milagros Asuncion Lingat 4.13 Andrea D. Domingo
4.3 Pastora A. Tiomico 4.14
Florence Albano
4.4 Laurel Perez 4.15
Soledad A. Santos
4.5 Humbelina M. Castro 4.16 Edita
E. Reyes
4.6 Joey Lalisan 4.17
Fernando C. Calica
4.7 Rose B. Estrabillo 4.18
Antonio G. Rodriguez
4.8 Erlinda A. Estandarte 4.19 Jimmy H. Tecson
4.9 Mars Morales 4.20
Enriqueta F. Manabat
4.10 Edna Dayrit de los
Reyes 4.21 Hermie A. Tecson
4.11 Flora Manguera
Urquico 4.22 Rosario Taρedo David
4.12 Lisa Valerio 4.23 Renato M. Alarcon
5. Reading and Approval of the Minutes of
Meeting on Dec. 29, 2002 Ms. Erlie Aquino Estandarte, the Assist. Secretary,
read the minutes of the Dec. 29, 2002. The body approved the minutes as they
were.
6. Reading and Approval of the Minutes of
Meeting on January 18, 2003 The undersigned read the minutes of the January
18, 2003 meeting held at the Valerio residence in La Vista, Quezon City. It was moved and seconded that the minutes
be approved as read.
7. Committee Reports: The Chairpersons of the following working
committees took turns reporting on the plans and accomplishments of their
respective committees in the order that they are listed below. Details of their
reports are found in the Annexes.
7.1 Adopt Malnourished Children- Rose
Estrabillo-Chair (Annex 1)
7.2 Computer for Livelihood Renato
Alarcon-Chair (Annex 2)
7.3 Scholarship Awards Lisa Valerio Chair
(Annex 3)
7.4 Livelihood Generation Pastora Tiomico
Chair (Annex4)
7.5 Medical Mission Andy Calica Chair (Annex
5)
7.6 Fellowship Louie David Chair (Annex 6)
7.7
Graduate Study Program for PHS Mentors Baby Manabat- Chair (Annex 7)
7.8 PHS Improvement Program - Lin Castro Chair
(Annex 8)
7.9 Finance Baby Manabat Chair
7.10
PHS Talent Contest Sol Andasan Santos Chair (Annex 9)
7.11
Members Directory Project Laurel Perez Chair (Annex 10)
7.12 Dec 30 Reunion/Golf Tournament - Joe Lalisan
Chair (Annex 11)
7.13
Ways and Means Lisa Valerio Chair (Annex 12)
8. Approval
of the FY2003 Budget and Projects
(Annex 13)
Briefly, we need at least
PHP 700,000 this year to fund all of the Foundation Projects. This figure does not include the funding
needed for special projects, such as the Computer Livelihood Center Project,
the PHS Improvement Project (for Rm 11 & 14 Rehabilitation, 5 study sheds
and toilet rehabilitation), Youth Development, Graduate Study Program for PHS
65 Mentors, and the PHS Computer Library and Reference Books Project.
The projected 2003
income/donations follow:
Fund raising projects
.PhP 350,000
Donations
.. 250,000
Assessments
100,000
Total PhP 700,000
Projected expenses for
2003:
Meetings (12)
PhP 10,000
Reunion
.
50,000
Medical & Dental Missions
.. 50,000
Scholarship Awards
. 225,000
Livelihood Projects
.. 50,000
Adopt Malnourished Children
. 200,000
Fellowship
.
10,000
Sunshine Committee
15,000
Members Directory
. 15,000
PHS Talent Contest
.. 30,000
Tree Planting
..
45,000
Total PhP
700,000
9. Inspirational
Talk by Com. Didi Domingo (Annex 14)
Ms. Didi Domingo said she
is very happy to be with the group although she heard that there are those who
question her motives for participating in and giving donations to Foundation
activities. She expressed pride and admiration to Foundation officials and
members who have accomplished so much in so short a time. She praised the President for his dynamism
and dedication, particularly his coming to see her and waiting for her at her
home until late at night just to be able to talk with her. She announced that she would be donating the
amount of P100,000 during the course of the meeting but that she may be able to
give an additional amount as she has sought the opinion of the Ombudsman
regarding donations and the opinion is that such donations of up to P300,000
are allowable, provided they are for a benevolent purpose and that they are
accounted for. She herself is partial
to the Computer Center, Livelihood and Medical Mission programs. She also said
that 5 used computers and 2 used air-conditioners had been turned over to the
Foundation for the computer livelihood project and she will see if more used
computers could be made available for the Foundation. She expressed hope that she could be of better service to the
Foundation in the future in her capacity as local executive.
10. Presentation
of the FY2003 Officers and Trustees
The
following have been elected as officers and trustees for 2003:
Mike
Panganiban
Chairman of the
Board
Renato
Alarcon
.. President
Rose
Estrabillo
Vice President for
Internal Affairs
Jose
Lalisan, Jr.
. Vice President
for Metro Manila
Danny
Galang
. Vice President for
International Affairs
Humbelina
M. Castro
. Secretary
Erlinda
A. Estandarte
. Assistant Secretary for Pampanga
Enriqueta
F. Manabat
Treasurer
Jaime
H. Tecson
Assistant Treasurer
for Metro Manila
Edita
E. Reyes
. Assistant Treasurer
for Pampanga
Laurel
Perez
Auditor
Louie
David
. PRO
Andy
Calica & Pastora Tiomico
Sergeant-at-Arms
Trustee
..
Lisa Valerio
Edna Dayrit de los Reyes
Council
of Advisers
. Didi Domingo
Nelson
David
Jess Caguiat
11. Induction
of Officers and Trustees by BID Com. Didi Domingo
The 2003 set of officers
of the Foundation were sworn into office by Ms. Didi Domingo, after which they
signed their individual oaths of office.
12. Acceptance Speech of Incoming President
(Annex 15)
13. Turnover
of PhP 100,000 Donation by Com Didi Domingo to the Foundation
Com. Didi Domingo turned
over PhP100,000 in cash to Ms. Baby Manabat and Mr. Jimmy Tecson, The
appreciative body gave Ms. Domingo a big round of applause.
14. Awarding
of Awards of Appreciation by Ms. Lisa Valerio
Ms. Valerio handed Com.
Domingo, Gen. Joe Lalisan and Ms. Edna de los Reyes gifts and letters of
appreciation for their valuable contributions to the Foundation. Ms. Valerio also handed letters of
appreciation to the other officers of the Foundation for their material support
and personal services to the Foundation.
15. Resolutions
and Agreements
During the discussions,
the following were agreed upon or resolved to be undertaken:
15.1 That a checking account as operating fund be
opened at BPI San Fernando with an initial deposit of P100,000 (from the cash donation of Com. Didi Domingo) and
later increased by another P100,000 upon the maturity of the Foundations time
deposit sometime on the 3rd week of March 2003;
15.2 That a request for tax exemption will be
secured from the Philippine Council for NGO Certification as soon as possible;
and to be able to do so the Foundation will have to be registered with the
BIR-San Fernando, as the BIR Registration is one of the requirements of the
Philippine Council for NGO Certification for the issuance of the tax exemption. Other requirements of the PCNC that need to
be complied with are: 1) Payment of P1000 as application fee; 2) Copy of SEC
registration; 3) Table of Organization; 4) List of Members of the Board or
Officers with contact address; and 5) List of Key members of the staff.
15.3 That Ms. Edna Dayrit de los Reyes and Mr. Dan
Galang be given one booklet of official receipts each for their use in
receipting donations in the USA;
15.4 That the $5000 donation of Mr. Mike
Panganiban be used as a general fund for financial assistance of needed PHS
65ers, for the livelihood projects including the computer center for
livelihood, the Sunshine Committee expenses for alumni or close relatives who
passed away, and the medical and dental missions.
15.5 That funds for the other working committees
not allotted any funds in the 2003 regular budget will have to be raised by
their respective committees;
15.6 That funds (P45,000) earmarked for the tree
planting in the PHS campus will be diverted to the PHS Improvement Project as it
is not advisable to conduct the tree planting at this time, there being a plan
to backfill the PHS compound by at
least 1 meter elevation; and
15.7 That the Treasurer and
Assist. Treasurer work out guidelines for funds disbursement and control.
16.
Closing
Prayer and Adjournment
Mr. Jimmy Tecson led the
closing prayers. Pres. Rene Alarcon
adjourned the meeting at 5:00 PM.
PREPARED BY: APPROVED BY:
HUMBELINA M. CASTRO RENATO
M. ALARCON
Secretary President