Maintaining and Operating Educational Facilities
Pamela Barnett

EDUL 6025
Activities 1 to 9

Individual
Activity:

GMS 300

Capacity =
TGS/AGS

Capacity = 42325/120

Capacity = 352

This school is
under capacity.

Individual
Activity:

A.  {(3.50 + 2.44 + 2.72 + 3.80 + 4.00)/5} +
0.1 + 0.2 = 3.59  Cleaning
custodians needed = 3.59

B.  {(2.75 + 1.33 + 3.90 + 2.82)/4} + 0.1 +
0.2 = 3.00  Cleaning custodians
needed = 3.00.  GMS has 3 full time
custodians with a youth/high school student worker in the summer.  The 12.98 acres of grounds are
maintained by prison labor and is not used to calculate the number of
custodians.  Our school is not
understaffed. (When I return to my science lab/classroom at the beginning of
each year, it is so clean that I feel as if I am walking into a surgical
suite.  Our custodial staff is THE
BEST and we make sure that they know it!
I just hope that they don’t retire before I do.)

3.  Team
Activity:  Pam Barnett and Kristi
Randall

Position:  Relief Custodian

Function:  Performing this job may relieve the
Custodian I or II, Head custodian or Night Foreman in any school regardless of
size.  Performs other duties as
assigned when his or her services at the higher level are not required and may
be a retired person or one that is seeking the job of Custodian I or II, Head
Custodian or Night Foreman.

Salary:  In accordance with state and local
salary schedules based on education and verified experience.

Characteristic Duties and Responsibilities:  May perform any combination of the
essential functions shown below.
This list is not intended to be an exhaustive list of all duties but is
intended to accurately reflect the principal job elements.

Sweep, scrub, mop, clean and apply
finish to floors of rooms, hallways, stairs, and fire escapes; vacuum carpeted
areas.

Clean and dust walls, lockers,
furniture and fixtures; clean chalkboards and whiteboards.

Scrubs, hoses down, and disinfects
toilets, and cleans sanitary fixtures and drinking fountains.

Sweep walks and asphalt areas;
dispose of rubbish.

Maintain instructional and
custodial stock rooms.

Lock and unlock gates and doors.

Move supplies, furniture, and
equipment.

Make minor repairs; replace lamps
and diffusers.

Operate a heating plant; operate
and regulate valves, pumps, compressors, thermostatic controls, and fans.

Check and clean air conditioner
filters.

Check and maintain equipment,
tools, and machinery; check and maintain equipment fuel and oil levels.

Check hot water, fuel oil, and room
temperatures.

Unlock and lock playground
equipment; raise and lower flags.

Perform related duties as assigned.

Desirable Qualifications:

Any combination of training,
experience, and/or education sufficient to demonstrate the knowledge and
abilities listed below.

No criminal record.

Excellent health and clean
appearance.

Superb work ethic and a sense of
responsibility.

An understanding of good sanitation
practices.

Comprehend cleaning techniques.

A valid driver’s license in
the state of employment.

Acceptable language habits.

Good people skills and ability to
work cooperatively with others.

Knowledge about school facilities
operations.

A willingness to be t rained or
retrained, if experienced.

Ability to do occasional lifting,
carrying, and maneuvering heavy objects; occasional standing, squatting,
climbing, kneeling, twisting, simple grasping; frequent to constant walking,
bending at the neck or waist, stooping, reaching, pushing or pulling.

4.  Team
Activity:  Pam Barnett and Kristi
Randall

A.  Middle School:  Custodian I            Hours:
6:30 a.m. to 3:30 p.m.

6:30 to 7:30 a.m.          Dust/remove
trash from 1st hall classrooms (10)

7:30 to 8:30                  Dust
lockers/sweep/clean 1st hall

Clean
sweeping brooms/mops

Clean/vacuum/dust
lobby and clean/restock lobby restrooms

8:30 to 9:30                  Clean
1st hall bathrooms/replenish towels, paper and soap

Clean
1st hall drinking fountains

9:30 to 10:45                Clean/vacuum/dust
workroom/empty trash

Restock
workroom with copy paper/towels/soap

Clean/vacuum/dust/empty
trash principal/AP office/restroom

10:45 to 11:30              Clean
inside windows in main hall and lobby area

Clean/restock
faculty restrooms

Remove
collected trash from building to dumpster

11:30 to 12:30              Lunch
Break

12:30 to 1:45                Vacuum
1st hall classrooms (while classes are at lunch & exploratory)

1:45 to 2:45                  Clean/vacuum/dust/remove
trash secretary offices

Check
1st hall restrooms/clear floor of trash/flush fixtures if needed

2:45 to 3:30                  Sweep/mop
1st hall

Remove
marks/gum from hallway

Report
any necessary repairs identified during the day

B.
High School Head Custodian            Hours:
7:00 a.m. to 4:00 p.m.

7:00 to 7:30 a.m.          Open Building,
raise flag, check heating/air system/alarms

Review
work orders and assignments of custodial staff

7:30 to 9:00                  Meet
with principal (office)

Meet with the
custodial staff

Sweep
entrances/sidewalks and remove any trash

Clean lunchroom
after breakfast shift

Make minor
repairs

9:00 to 10:00                Complete
assigned work orders

Inventory/requisition
supplies

10:00 to 11:00              Sweep
gym, clean locker rooms and gym restrooms

Replenish
towels, paper and hand soap

11:00 to 12:30              Check
student restrooms/Replenish towels, paper and hand soap

Vacuum/dust
assigned classrooms

12:30 to 1:30                Lunch
Break

1:30 to 2:30                  Clean
lunchroom after lunch shift

Check
restrooms/replenish supplies if needed

2:30 to 3:30                  Vacuum/dust/remove
trash principal and AP office

Clean
hallway and lobby windows

Remove
trash from building to dumpster

3:30 to 4:00                  Check
with office/principal

Restock
teacher workroom of supplies

Check/secure
building

Take
down flag

5.  Team
Activity:  Pam Barnett and Kristi
Randall

Activities
that might influence the workload of a school custodial staff:

1.  Pep rally

2.  Assembly

3.  Fund raisers

4.  Science Fair Projects

5.  PTO

6.  Performances (plays, chorus)

7.  Summer school

8.  Field trips

9.  Guest Speakers

10.
Demonstrations

11.
Club meetings/projects

12.
Shadowing

13.
Special Olympics

14.
Field Day

15.
Dances

16.
Promotion exercises

17.
Art projects

18.
Installing new equipment/technology

19.
Ballgames

20. After-school
programs

6.  Team
Activity:  Pam Barnett and Kristi
Randall

The 15 most important things that
the school principal should know about school maintenance and operations:

1.  Custodians are important support
personnel

2.  Clean environments impact student
learning

3.  School maintenance impacts community
perceptions of the school

4.  School maintenance impacts school safety

5.  Implement time standards for various
jobs

6.  Efficiently schedule custodial tasks

7.  Plan and budget for maintenance/cleaning

8.  Analyze custodial time/costs by area of
the school

9.  Audit work procedures and performance

10.  Audit problem areas

11.
Arrange training on use of equipment

12.
Arrange demonstration of products by suppliers

13.
Manage complaints about maintenance and custodial services

14.
Assist the custodian in understanding assignments and responsibilities

15. Demonstrate concerns for the
welfare of and appreciation for the work of the

custodial staff

7.  Individual
Activity:

List at least two sites or references related to topics in
the chapter that are not in the electronic reference list or set of references.

Coming Up Short.

http://asumag.com/mag/university_coming_short/

Agron, Joe

American School and University; v78 n9 , p25,26,29,30,32 ; Apr 2006

Presents the results of a 2005 study of public school
districts, revealing that maintenance and operations expenditures averaged 7.58
per cent of total expenditures, which is statistically even with the previous
year's figure of 7.5 percent, and considered deficient when compared to the
9.59 percent expenditures of ten years ago. The survey methodology is described,
with numerous tables displaying costs per student, costs per square foot,
historical spending data, types of expenditures, payroll and personnel data,
and buildings and grounds statistics.

Healthy Schools Network

http://www.healthyschools.org/

Healthy Schools Network is a not for profit education and research organization
dedicated to securing policies and actions that will create schools that are
environmentally responsible to children, personnel, and to their communities.
Centered on children's environmental health, Healthy Schools Network activities
include information, education, and coalition building.

8.  Individual
Activity:

List and describe four references that relate to this
chapter.

Ideally, Inefficient Use is Best.

Abramson, Paul

School Planning and Management; v43 n2 , p75 ; Feb 2004

Suggests general guidelines for estimating middle and high
school capacity by calculating the percentage of time during the day that each
room is occupied.

Maintaining Our Schools.

http://www.peterli.com/archive/spm/919.shtm

Gould, Deidre

School Planning and Management; v44 n4 , p38,40-43 ; Apr
2005

Reviews the backlog of deferred maintenance in America's
schools, describes typical damage and energy loss in a school with a
deteriorating building envelope, and suggests elements of a school maintenance
plan.

Writing on the Wall.

Milshtein, Amy

College Planning and Management; v8 n5 , p29,30 ; May 2005

Discusses motivations for graffiti: fame, rebellion,
self-expression, and power. Quick removal is recommended, and cleaning should
proceed cautiously lest masonry be damaged. Sacrificial coatings that come off
with the graffiti, obstructive plantings, and even sprinklers are also
discussed.

The 65 Percent Solution.

http://www.peterli.com/archive/spm/1091.shtm

Moore, Deb

School Planning and Management; v45 n3 , p12 ; Mar 2006

Explains the "65 Percent Solution," which requires
school districts to spend at least 65 percent of their operating budget on
"in-classroom" expenses. The rule has become law in several states,
with many others currently considering it. Potential negative impacts to school
maintenance, safety, transportation, and food service are described.

9.  Individual
Activity:

Develop a checklist of a PM area of your choice and a brief
report of your findings.

http://www.rsmeans.com/supplement/schfacil.asp

Preventive Maintenance Guidelines for School Facilities,
J.C. Maciha R.S Means Co., Inc.

Gymnasium

The gymnasium is a
multi-venue event center where heavy traffic can have a dramatic impact on the
life expectancy of the equipment and area. The gym is usually a large complex
that may accommodate basketball, gymnastics, volleyball, hand or racquetball,
swimming, weight training, theatre art events, commencements, school dances,
and so forth. With such extreme use, monthly preventive maintenance is
critical. (Preventive maintenance for
general features including Lighting,
Alarms Systems, Fire Extinguishers, Doors
and Windows, and HVAC Systems
also applies to this area. Refer to the corresponding checklists. Also see Locker Room checklist.)

Use
this checklist as a guide for auditing building elements and performing
appropriate PM procedures. Note deficiencies and required maintenance

and repair at the end of this checklist. Initial and date each item when it has
been inspected and any necessary PM tasks have been performed.

_____Fire
safety

_____Electrical
outlet load

_____Positioning of
flammable materials away from heat sources

_____Accessible route

_____Emergency exit
visibility

_____ Seating

_____Surface conditions for deficiencies such as excessive wear,
rough areas, or protruding hardware

_____Track alignment

_____Overall
stability

_____Overall
integrity

_____Railing
conditions (per code requirements)

_____Lubrication

_____Passageway
clearance and markings

_____Overall
condition

_____Floors
and mats

_____Surface
integrity

_____Overall condition for deficiencies such as excessive
wear, stains, tears, and tripping hazards

_____Walls/ceiling

_____Paint condition

_____Plaster/drywall
condition

_____Overall
condition

_____Bell
system operation

_____Scoreboard

_____Operation (audio
and visual)

_____Bulb conditions

_____Overall
condition

_____Sound/speaker
system

_____Operation

_____Clarity

_____Lighting
fixture protection conditions

_____Gymnastic
equipment

_____Positioning

_____Member integrity

_____Bar/rope
conditions

_____Overall
condition

_____Team/coaches’
benches

_____Stability

_____Condition of surfaces for deficiencies such as
excessive wear, rough areas, or protruding hardware

_____Cleanliness

_____Positioning

_____Overall
condition

_____Staging
equipment

_____Member integrity

_____Wheel conditions

_____Edge conditions

_____Overall
condition

_____Signage
(See also Signage checklist)

_____Currency of
message

_____Location

_____Overall
condition

_____Fire
extinguishers (See also annual checklist for Fire
Extinguishers)

_____Tag currency

_____Placement in
correct proximity to potential hazards per code

_____Housing
condition

_____Hose condition

_____Overall
condition

_____Trash
receptacles

_____Location

_____Overall
condition

_____Clock
operation

_____Closets/equipment
storage area

_____Door/lock
operation

_____Appearance,
interior and exterior

_____Overall
condition for debris and safety hazards

_____Refreshment
stand/area (if applicable)

_____Cleanliness

_____Appliance operation and
condition (See also Kitchen and Dining Areas checklist)

_____Utility connections (check for gas leaks) (See also Gas Connections checklist)

_____Furniture
condition and cleanliness

_____Floor condition
and cleanliness

____Wall and ceiling conditions and cleanliness

_____Vent and trap
cleanliness

_____Overall
condition

_____Swimming
pool (See Swimming Pool checklist)

_____Other

Deficiency Report: Gymnasium

Check any categories that have
deficiencies. Note specific issues and planned maintenance or repair tasks to
address them.

_____Fire
safety

_____Seating

_____Floors
and mats

_____Walls/ceiling

_____Bell
system

_____Scoreboard

_____Sound/speaker
system

_____Lighting
protection

_____Gymnastic
equipment

_____Team/coaches’
benches

_____Staging
equipment

_____Signage

_____Fire
extinguishers

_____Trash
receptacles

_____Clock

_____Closets/equipment
storage area

_____Refreshment
stand/area

_____Swimming
pool

_____Other

Notes: