HENNEPIN COUNTY LIBRARY OFFICIALLY WITHDRAWN
September 20, 2007 – Golden Valley Library


Attendees:  Cindy Ahrens, Roger Burg, Pat Chisenhall, Mena Dyste, Linda Engberg, 
Jeannette Freed, Ruth Harris, Pat Kulseth, Sandy Louis, Phyllis Mattill, Holly 
McDonnell, Donna Meade, Vicki Oeljen, David Smith, Jean Smith, Sharyll Smith, Elaine 
Weber.

The meeting was called to order at 9:30 a.m.

MINUTES of the May 17, 2007 meeting had been distributed previously, 2 copies were 
available for review.  MSP: Roger Burg/Pat Chisenhall.

TREASURER’S REPORT:
Balance May 2007:	$226.41
Income	$287.40
Expenses	$  27.47
Balance Sept. 20, 2007:	$541.34

COMMITTEE REPORTS
	Displays:  Fifi reported that the new display is “The Long Road to Merger” – about 
the history of merger discussions.  She is looking for new topics for displays after 
January.  HCL “bags” was suggested as a possibility; L.Engberg will send out 
request for copies of the variety of HCL book bags printed and distributed over the 
years; Pat K. will add the request to the OW web page.
	Archives: Sandy L. reported on the current project – the library has requested a 2-
page worksheet/history on each library to be used for library events.  Currently 
working on Brooklyn Park, Maple Grove & Plymouth plus the Bookmobile, to be 
completed by end of October.  Next Excelsior, Minnetonka and Southdale.  After 
each current library is done, group will look at former libraries (those that have 
closed).  Anyone interested in participating should contact the OW e-mail or Sandy 
Louis.  The Archivers are meeting the 2nd & 4th Tuesday each month, 9:30-11:30 
a.m. at Ridgedale.
	Membership:  Pat K. reported that OW had 28 paid members in 2006, and now has 
58 paid members for 2007

UNFINISHED BUSINESS
	OW Web Site:  Pat K. reminded everyone that the web site can be accessed via the 
HCL Extranet.  Also, the public HCL web page now has a new section – “55+”.
	Library Foundation: Linda E. has met with Jane Johnson, Foundation Director, to 
discuss the RHR Archiving Fund.  The Foundation is interested in sending a letter 
to all OW members about the Archiving Fund as a possibility for designated 
donations, memorials, etc.  The group approved this mailing with the Officially 
Withdrawn supplying mailing labels, and a request that the Foundation update the 
online donation process by adding this fund for designation.

NEW BUSINESS
	HCL/MPL Merger Information Sources:
	www.hclib.org/merger - link on HCL’s public homepage
	www.hclib.org/Premerger - info for library staff

	Entertainment:  The Archiving Group had prepared a questionnaire about HCL 
past libraries – everyone enjoyed the exercise and expressed an interest in 
continuing – lots of fun!

PROGRAM
	The group viewed DVD clips from the Oral History Project begun in 1987:  Marvin 
Nelson, Ruth Harris & Jean Smith, and Dorothy Dunn.  Everyone agreed to 
continue this viewing at future meetings.
	Volunteers are needed to log the time on DVD’s (log what question is asked and 
answer so topics can be located easily), may need to use a computer or DVD player 
with a counter.  Cindy Ahrens & Pat Kulseth volunteered.  Pat K. will check with a 
friend on the possibility of duplicating the DVD’s so a copy can be used for the 
logging process (and will maintain the originals).

MEETING SCHEDULE
	Proposed meeting schedule for 2008:
	February 21, 2008; possible program is a merger update; location-Ridgedale
	May 15, 2008 – Annual meeting, may meet at Maple Grove
	Sept. 18, 2008