GUIDELINES ON THE STUDENT ASSISTANSHIP PROGRAM (STFAP)

The student assistantship program is open to all bona fide students of the University enrolled in undergraduate programs.
To ensure that participation in the program does not adversely affect the academic performance of student assistants, the following limitations are set:
- freshmen are not allowed to participate in their first semester enrollment
- only students with GWAs of 3.0 or better in the semester prior to application may participate in the program
- Work hours of student assistants shall be limited as follows:
  Academic load per semester
  
  less than or equal to 18 units
  less than or equal to 21 units but greater than 18 units
  greater than 21 units
  Work hours/month
  100 hours
  75 hours
  50 hours
  Appointments of student assistants is on a semestral basis (first semester, second semester and summer)
  In hiring student assistants, the financial need of the applicants shall be given priority. However, in research and academic projects, the office/unit may require additional qualifications.
  Student assistants shall not be used for personal/private projects of the faculty and staff.
  The Daily Time Records (DTRs) of student assistants shall be attested to by both the department/division chairs and the head of office/unit.
  The Office of Student Affairs is in charge of the program. Its responsibilities include, but not limited to:
  - processing of appointment papers
  - preparation of payroll (based on daily time records)
  - monitoring and control of deployment/assignments of student assistants
  - coordination with colleges/units on the services of student assistants
  Resignation of a student assistant may be done through a letter addressed the head of the office/unit where the student is assigned, copy furnished the Office of Student Affairs.

Flow Chart of Student Assistant's Papers

For the processing of appointment papers:

Submission of completed application/appointment papers to the Office of Student Affairs
Processing of application/appointment papers from OSA to Budget Office to the Office of the Assistant for Academic Affairs
Distribution of approved appointment papers to Accounting, College/ Unit and Budget Offices

For the processing of salaries:

Submission of DTRs for the previous month to OSA on or before 5th day of the current month.
Submission of payroll to the Accounting Office on the 7th of the current month.
Forwarding of the payroll from the Accounting Office to the Office of the Assistant for Academic Affairs on the 15th of current month for payroll approval.
Forwarding to the Office of the Assistant for Administration for payroll voucher approval.
To the Cash Division for check preparation of the payroll voucher.
To Budget Office for signing of the payroll check.
Return to the Office of the Asst. for Administration for another check signatory.
Return to the Cash Division for check encashment and release of salary.

Types of Work

The following were identified as possible tasks within offices or departments of colleges or units which can be assigned to student assistants:

laboratory work.
office work: typing, mimeographing, receiving and transmitting messages, sorting of communications, tabulating, assisting Student Records Examiner, messengerical, computer room work.
library work: shelving, manning counters, stocking, filing, labeling and cataloguing.
proctoring with faculty supervision.
assistance in publications work.
acting as teacher aides or tutors to faculty members.
rendering assistance in preparation of teaching and other materials.
assistance in research/data collection work.
rendering assistance to units in PGH such as the Medical Records Section and the X-ray Records section.
registration assistance.
Alumni relations work.
Assistance in university meetings and conferences and other official activities.
Extension work assistance.